Project Support Coordinator Job at Alfa Laval (Qingdao City)

Job Description

The project support coordinator handles the documents for products such as boiler, burner, control system, cyber security, EGC, Heater as per the project milestone plans in ERP system (Axapta, Magic) and is the bridge between project engineers and Class Societies and provides some temporary supports to the business lines in Denmark if needed. One of the major works is to handle the submission of drawings to classification society for approval, and act as a liaison to communicate and resolve technical comments between the classification society and engineering team. We need a seasoned professional to optimize the class approval and track submission milestones to consistently meet deadlines.

Job Responsibility

Class Approval handling & Technical comments clarification coordination
Check the project milestone schedule and Tao factory’ hydrotest and FAT schedule and make the class documents submission and approval plan
Compile the class documents as per requirements with good quality and submit to the Class for review in a timely manner
Follow up with the Classes to get on time class approval
Coordinate the comments communication/clarification between the Classes and project engineers
Work together with the project master planning and PM to ensure the milestone date for the class approval is correct
Regular meeting with Tao Factory and electrical parts suppliers to update the class approval progress
Class Approval Process Optimization
Work together with the team leader to identify the bottlenecks in the current workflow and shorten cycle times to achieve more than 90% on time approval
Work together with team leader to update the SOP, process map
Booklet and Green passport
Make the booklet and green passport as per milestone plan in ERP system (Axapta and Magic)
Share the booklets and green passports with the project manager and archive them in project folders
Work with the procurement to ask suppliers to submit the certificates
Close the milestones in ERP system (Axapta and Magic)
Milestone Tracking & Risk Warning
Weekly monitor all products’ key activities, such as, plan pre-checking, documents submission, communications and final class approval
Proactively flag potential delays for all products and escalate risks before deadlines
Continuous Improvement & Governance
Contribute to continuous improvement initiatives related to class drawing submission and review
Monitor and drive for the milestone plan of class approval in system to ensure data accuracy
Team Knowledge Transfer
Work together with the team leader to conduct case study reviews and short training sessions on class societies requirements or lessons learned
Work together with the team leader to establish a frequent comments library with countermeasures to prevent repeated errors

Requirements

Solid experience with ERP systems (preferably Axapta/D365 or similar)
Proven track record in working experience with class societies of marine equipment, including at least 2 years independently handling multi-round submissions
Familiar with submission procedures and rules of at least 2 major class societies (eg. DNV, LR, ABS, BV), document handling or project coordination
Proven ability in milestone planning tracking and schedule management (Gantt charts, milestone plans etc.)
Capable of predicting high-risk drawings that are likely to be rejected or delayed
Experience with structured workflows and cross-functional collaboration in a technical or project-driven organization
Good English skill both oral and written
Structured, detail-oriented, and accountable
Strong analytical & communication skills-able to clearly report bottlenecks and solutions
Proactive: does not simply wait for tasks but drives process improvement

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Project Support Coordinator

Job Description

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