Project Support Coordinator Job at Office Angels (Rosyth)

Project Support Coordinator

We are looking for a detail-oriented Project Support Coordinator to join our tea...

Location

United States , Kingston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven ability to manage timelines and schedules for complex projects
Experience with master scheduling and coordinating events or activities
Familiarity with project management tools and practices
Strong skills in creating and maintaining documentation, including presentations and reports
Excellent communication skills to liaise effectively with internal teams and external stakeholders
Proficiency in tools such as PowerPoint, Excel, and other documentation software
Attention to detail and ability to proactively identify and resolve scheduling conflicts

Job Responsibility

Maintain and update the project calendar to track key milestones, deliverables, and deadlines throughout the implementation lifecycle
Schedule and coordinate recurring meetings, workshops, and user acceptance testing sessions, ensuring efficient planning and resource availability
Identify and resolve potential conflicts in scheduling, collaborating with team members and stakeholders to align priorities
Facilitate logistics for meetings and events, including reserving rooms, setting up virtual meetings, and ensuring equipment readiness
Create and distribute high-quality presentations and documentation for stakeholder meetings, executive briefings, and project updates
Record and organize meeting minutes, decision logs, and other critical project documentation in a centralized repository
Ensure timely communication of agendas, action items, and updates to all relevant stakeholders
Support the development of visual aids and materials using tools such as PowerPoint and Excel
Provide administrative and coordination support to project managers and team leads as needed
Monitor attendance and follow up with participants to ensure engagement in project activities

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Project Support Coordinator

A large, forward-thinking employer in Glenrothes is embarking on a major digital...

Location

United Kingdom , Glenrothes

Salary:

12.60 - 13.50 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

A confident communicator and natural organiser
Comfortable with digital tools and data entry
Able to manage multiple tasks and priorities
A team player who's also happy to work independently
Experience in admin, coordination, or project support is a bonus-but not essential

Job Responsibility

Coordinating device setup and user enrolment activities
Managing multiple diaries and keeping schedules on track minimising business downtime
Tracking project stage completions and handling rescheduling with ease
Entering and maintaining accurate project data using Excel as well in in-house systems
Supporting updates to the digital asset register and stock reports
Assisting with project management tasks including action tracking and note-taking

What we offer

Be part of a high-profile digital transformation
Opportunity to diversify your experience and learn new skills
Work with a highly supportive and collaborative team
Gain valuable experience in project delivery
Enjoy a modern working environment with flexible arrangements
Access to discount vouchers with many high street brands
Eye care vouchers and money towards glasses should you require them for VDU purposes
Weekly pay, paid every Friday
Pension scheme option (with employer contributions)
28 days paid annual leave (Based on a weekly accrual)

Fulltime

Project Support Coordinator

Project Support Coordinator role supporting estimating and planning functions fo...

Location

United Kingdom , Croydon

Salary:

30000.00 - 33000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Experience in a planning, estimating, or coordination role (ideally 2-5 years)
Strong Excel skills and confidence working with data
Great attention to detail and time management
A proactive communicator who enjoys working with others

Job Responsibility

Supporting project teams with cost and time estimates for customer orders
Preparing quotes and proposals for new and existing clients
Working closely with internal teams to gather information and ensure smooth project delivery
Using spreadsheets and internal systems to track costs and timelines
Helping identify ways to improve efficiency and reduce costs
Occasionally assisting with invoicing and shipping processes

What we offer

25 days holiday
Pension plan (5% employee + 5% employer)
Life insurance
Employee Assistance Programme
Ongoing training and development opportunities
Coaching & mentoring support
Fun team events
Free parking
Subsidised snacks

Fulltime

Senior Project Coordinator - Construction Project Management Support

You'll be the reliable support foundation for JLL's construction project success...

Location

Costa Rica , Belen

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Bachelor's degree in Construction Management, Civil Engineering, Architecture, Business Administration, or related field (Associate degree with relevant experience considered)
2-4 years of experience in construction support, project coordination, administrative assistance, or related support roles
Basic proficiency in project management tools (AdaptiveWork, Ingenious, Microsoft Project, Smartsheet) and construction management systems (Procore, PlanGrid)
Advanced Microsoft Office Suite skills for project documentation, reporting, and administrative support
Strong attention to detail for accurate documentation management and systematic administrative support with proven administrative skills
Clear communication abilities for coordination with construction teams and administrative support functions
Understanding of construction processes, project phases, construction terminology, and administrative procedures

Job Responsibility

Provide administrative support to Project Managers across construction project phases including documentation assistance, schedule organization, and milestone tracking
Maintain construction project documentation including permits, inspections, project files, drawings, and specifications in organized systems using SharePoint, Teams, and construction management platforms
Assist Project Managers with internal team coordination, meeting scheduling, communication support, and construction progress coordination activities
Help with construction budget tracking assistance and basic financial coordination activities throughout project lifecycles using tools like Certinia
Support construction project performance tracking, progress monitoring, quality documentation, and adherence to established procedures
Coordinate internal communication between Project Managers, construction teams, and support departments to facilitate smooth project workflows
Organize and maintain comprehensive construction project files ensuring accuracy, accessibility, and systematic administrative support

Fulltime

Project Accounting / Support Coordinator (Data Center Commissioning)

Support and maintain financial and administrative aspects of building commission...

Location

United States , Milwaukee

Salary:

Not provided

Veolia

Expiration Date

Until further notice

Requirements

Degree or equivalent college education from an accredited institution with major course work in accounting, business administration, or a closely related field, or Three (3) years of general accounting / finance experience required
Two (2) years project accounting, administration, or project coordination in a fast paced, large volume professional and customer service environment preferred
Experience working in engineering consulting or construction industry a plus
Proficiency in MS Office and Google Workspace
Effective communication, interpersonal, and problem-solving skills
Strong organizational, financial, and administrative skills
Highly motivated and proactive, focused on achieving results
Must be dependable and able to multi-task with a strong attention to detail
Ability to work well independently and as a team
Experience with SAP, BillQuick, Workday, Salesforce, Concur, Ariba, and/or DataServ a plus

Job Responsibility

Collaborate with Project Managers, Directors, and Finance (Finance Manager/Controller/Project Accountants) to coordinate project financial needs
Fill and submit proposal request forms including labor, contractor, expense, and profit estimates based on client proposals and resource schedules
Work with finance managers and project managers to update Salesforce revenue forecasts
Support finance manager with project expense accruals to maintain appropriate project profitability
monitor project financial health and office portfolio performance
Run and distribute standard project/financial reports for staff as needed
support visibility into project status and performance
Support fixed fee and time/material projects by coordinating time entry and expense reports with Project Managers
process transfers/corrections of billable employee hours as needed
Provide administrative support to the Finance Manager and ad hoc administrative/project support to staff

What we offer

Paid time off policies
health insurance
dental insurance
vision insurance
life insurance
savings accounts
tuition reimbursement
paid volunteering
employer sponsored 401(k) plan

Fulltime

Project Accounting / Support Coordinator (Data Center Commissioning)

Support and maintain financial and administrative aspects of building commission...

Location

United States , New York

Salary:

80000.00 - 90000.00 USD / Year

Veolia

Expiration Date

Until further notice

Requirements

Degree or equivalent college education from an accredited institution with major course work in accounting, business administration, or a closely related field
Three (3) years of general accounting / finance experience required
Two (2) years project accounting, administration, or project coordination in a fast paced, large volume professional and customer service environment preferred
Experience working in engineering consulting or construction industry a plus
Proficiency in MS Office and Google Workspace
Effective communication, interpersonal, and problem-solving skills
Strong organizational, financial, and administrative skills
Highly motivated and proactive, focused on achieving results
Must be dependable and able to multi-task with a strong attention to detail
Ability to work well independently and as a team

Job Responsibility

Collaborate with Project Managers, Directors, and Finance (Finance Manager/Controller/Project Accountants) to coordinate project financial needs
Fill and submit proposal request forms including labor, contractor, expense, and profit estimates based on client proposals and resource schedules
Work with finance managers and project managers to update Salesforce revenue forecasts
Support finance manager with project expense accruals to maintain appropriate project profitability
monitor project financial health and office portfolio performance
Run and distribute standard project/financial reports for staff as needed
support visibility into project status and performance
Support fixed fee and time/material projects by coordinating time entry and expense reports with Project Managers
process transfers/corrections of billable employee hours as needed
Provide administrative support to the Finance Manager and ad hoc administrative/project support to staff

What we offer

paid time off policies
health insurance
dental insurance
vision insurance
life insurance
savings accounts
tuition reimbursement
paid volunteering
employer sponsored 401(k) plan
sick leave – 56 hours

Fulltime

Project Accounting / Support Coordinator (Data Center Commissioning)

Support and maintain financial and administrative aspects of building commission...

Location

United States , Commerce City

Salary:

80000.00 - 90000.00 USD / Year

Veolia

Expiration Date

Until further notice

Requirements

Degree or equivalent college education from an accredited institution with major course work in accounting, business administration, or a closely related field, or three (3) years of general accounting / finance experience required
Two (2) years project accounting, administration, or project coordination in a fast paced, large volume professional and customer service environment preferred
Experience working in engineering consulting or construction industry a plus
Proficiency in MS Office and Google Workspace
Effective communication, interpersonal, and problem-solving skills
Strong organizational, financial, and administrative skills
Highly motivated and proactive, focused on achieving results
Must be dependable and able to multi-task with a strong attention to detail
Ability to work well independently and as a team
Experience with SAP, BillQuick, Workday, Salesforce, Concur, Ariba, and/or DataServ a plus

Job Responsibility

Collaborate with Project Managers, Directors, and Finance to coordinate project financial needs
Fill and submit proposal request forms including labor, contractor, expense, and profit estimates based on client proposals and resource schedules
Work with finance managers and project managers to update Salesforce revenue forecasts
Support finance manager with project expense accruals to maintain appropriate project profitability
Run and distribute standard project/financial reports for staff
Support fixed fee and time/material projects by coordinating time entry and expense reports with Project Managers
Provide administrative support to the Finance Manager and ad hoc administrative/project support to staff
Assist in post-project financial performance evaluation process for major projects
Prepare and coordinate third-party vendor requisitions and purchase orders
Administer subcontracts and vendor relationships

What we offer

Paid time off policies
Health insurance
Dental insurance
Vision insurance
Life insurance
Savings accounts
Tuition reimbursement
Paid volunteering
Employer sponsored 401(k) plan
Sick leave – 56 hours

Fulltime

Project Accounting / Support Coordinator (Data Center Commissioning)

Position Purpose: Support and maintain financial and administrative aspects of b...

Location

United States of America , Mansfield

Salary:

Not provided

Veolia

Expiration Date

Until further notice

Requirements

Degree or equivalent college education with major course work in accounting, business administration, or a closely related field
Three (3) years of general accounting/finance experience required
Two (2) years project accounting, administration, or project coordination in a fast paced, large volume professional and customer service environment preferred
Experience working in engineering consulting or construction industry a plus
Proficiency in MS Office and Google Workspace
Effective communication, interpersonal, and problem-solving skills
Strong organizational, financial, and administrative skills
Highly motivated and proactive, focused on achieving results
Must be dependable and able to multi-task with a strong attention to detail
Ability to work well independently and as a team

Job Responsibility

Collaborate with Project Managers, Directors, and Finance to coordinate project financial needs
Fill and submit proposal request forms including labor, contractor, expense, and profit estimates
Work with finance managers and project managers to update Salesforce revenue forecasts
Support finance manager with project expense accruals to maintain appropriate project profitability
Run and distribute standard project/financial reports for staff
Support fixed fee and time/material projects by coordinating time entry and expense reports
Provide administrative support to the Finance Manager
Assist in post-project financial performance evaluation process
Prepare and coordinate third-party vendor requisitions and purchase orders
Administer subcontracts and vendor relationships

What we offer

Paid time off policies
Health insurance
Dental insurance
Vision insurance
Life insurance
Savings accounts
Tuition reimbursement
Paid volunteering
Employer sponsored 401(k) plan

Fulltime

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Project Support Coordinator

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