Project Site Administrator Job at Airswift Sweden (Pilbara)

Site Project Administrator

Welcome to Lomond Investment Management, part of Lomond, the UK's leading networ...

Location

United Kingdom , Exeter

Salary:

28000.00 GBP / Year

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Strong administrative and organisational skills
Excellent attention to detail and accuracy
Strong communication
Experience in compliance auditing and risk assessment
Able to demonstrate a proven track record of success in a similar role within the property management function of a residential lettings agent
IT literate – Word, Excel and preferably experienced in using a relevant CRM system
Clear and concise communication skills, particularly over the telephone and written
A track record of providing a consistent excellent service

Job Responsibility

Maintain and regularly update the Migration Report to ensure accuracy and completeness
Adhere to the 12-week KPI timeline and meet all associated targets
Populate data with 100% accuracy, ensuring high data integrity at all times
Provide daily & weekly progress updates to the Project Manager
Conduct compliance checks on property data and escalate any missing certifications to the Compliance Manager
Ensure the Migration Report is fully complete, with no missing or incomplete data fields
Liaise with Property Managers, Compliance, and Accounts teams to clarify and verify data
Take full ownership and accountability for the Migration Report, ensuring its quality and timely delivery

What we offer

Our smart spending app gives you discounts at over 900 retailers, and our wellbeing centre is packed with resources to help you get active, eat healthier, improve your financial wellbeing, and master your mental health
Our Employee Assistance Programme offers free counselling support sessions
Get the latest gadgets and appliances with our Smart Tech Scheme
We're committed to reducing our carbon footprint with our Cycle2Work Scheme
We offer enhanced Family Friendly Leave for maternity, paternity, adoption, and IVF
You'll enjoy competitive base pay that aligns with market value, plus incentivised commission and performance bonuses for most roles
Planning for retirement? We've got you covered with that important pension pot
We'll support your professional development by funding your professional qualifications so you can reach your full potential and build your career
Our company socials bring our people together

Fulltime

Site Administrator

Location

Australia , Perth

Salary:

Not provided

Primero Group

Expiration Date

Until further notice

Requirements

3 years’ + experience in a Site Administration position
Previous FIFO experience is a MUST
Experience booking flights and accommodation
Previous experience with entry / collation of timesheets is highly advantageous
High proficiency with Microsoft office (especially Excel) to manage rosters of teams up to 300 + people
High level of attention to detail is essential
Strong time management skills in a fast-paced environment
Highly motivated, proactive and able to work unsupervised
A team player who prides themselves on going the extra mile and likes to have FUN

What we offer

We put our people first
We invest in our people so they can reach their full potential
Work on range of exciting projects
An opportunity to have a real impact on our success
Be recognised and valued for outstanding work

Project Administrator

The Project Administrator plays an integral role in providing day‑to‑day project...

Location

Canada , Calgary

Salary:

Not provided

Klohn Crippen Berger

Expiration Date

Until further notice

Requirements

3 to 5 years of project administration experience in an engineering consulting or similar environment and/or post-secondary education or an Administrative Diploma
Valid driver's license
Above average skills in Microsoft Office Products including Word, Excel, Outlook and PowerPoint

Job Responsibility

Assemble reports, letters, memos, and other project deliverables
Contribute to marketing and business development initiatives by supporting the development and coordination of proposals and other client-facing materials
Support project financial administration, including accounts payable processing, expense tracking, and reconciliation
Coordinate meetings, travel and site access requirements for project teams
Respond to client requests and help tailor project materials to meet specific project requirements
Assist with onboarding new team members and managing close-out activities for exiting employees
Maintain equipment tracking logs and coordinate maintenance for equipment as required
Set up and maintain project filing systems, perform data entry, and maintain accurate client database records
Provide administrative support for mail and courier services, meeting room setup, and ordering and receiving office supplies
Support the timely and accurate completion of weekly timesheets

What we offer

Hybrid home-office work opportunities
Competitive wages with bonus potential
Vacation policy that aligns to your experience
Paid volunteer time, overtime, and sick days
Retirement planning and flexibility through group RRSP options
Flexible health benefits, including social and mental well-being initiatives
Commitment to global Environmental, Social, and Governance standards

Fulltime

Project Administrator

We are looking for a proactive and enthusiastic Contracts administrator to join ...

Location

United Kingdom , Cambridge

Salary:

Not provided

Rhodar Industrial Services Ltd

Expiration Date

Until further notice

Requirements

Previous administration experience is essential
An excellent telephone manner
Good computer literacy is essential, particularly experience of Excel
Excellent organisational skills - able to multi-task and re-prioritise at frequent intervals
Excellent attention to detail
Friendly, calm and professional manner
Ability to handle pressure and good time-management
Ability to be flexible and adapt to change and work effectively as part of a team

Job Responsibility

Answering the switchboard and putting telephone enquiries through to the relevant departments
Updating the works planner to track jobs
Recording data onto our internal system to track the progress of jobs, from the initial enquiry through to invoicing
Issuing information and paperwork for site employees, e.g. method statements and risk assessments
Collating site completion documents and following up with site employees where required
Invoicing of jobs on receipt of a PO/works order
Meeting and greeting external visitors and organising refreshments
Booking meeting rooms
Organising and distributing post
Scanning and filing of documents

What we offer

Part of an EOT (Employee-Owned Trust) with the potential to earn an annual bonus, based on profitability of the business
25 days holiday (plus bank holidays) as standard, plus up to 5 additional days based on length of service
Option to buy additional holidays
Christmas shutdown (utilising annual leave & bank holidays)
Company pension scheme with enhanced contributions
Free on-site parking
Annual appraisal, including learning & development plan
Excellent career progression and training opportunities
Investors in People recognition – 2015, 2019 and 2022
Access to an employee assistance programme, including counselling services, and mental health first aiders to support your health and wellbeing

Fulltime

Construction Inspector / Project Administrator

CRW is seeking a Construction Inspector and/or Project Administrator with at lea...

Location

United States , Anchorage

Salary:

35.00 - 50.00 USD / Hour

CRW Engineering Group

Expiration Date

Until further notice

Requirements

High school diploma or GED required
associate or bachelor’s degree in Construction Management, Civil Engineering, or related field preferred
2+ years of experience in construction inspection, field engineering, or construction administration
Strong understanding of construction methods and practices
Familiarity with applicable local, state, and federal construction standards and regulations
Ability to read and interpret engineering drawings, plans, and technical specifications
Strong organizational skills and attention to detail
Excellent written and verbal communication skills
Proficiency in Microsoft Office and inspection/reporting software
Valid driver’s license

Job Responsibility

Perform on-site construction inspection to verify compliance with project plans, specifications, and applicable codes and regulations
Maintain daily inspection reports, photo documentation, and field records
Monitor contractor activities for quality, safety, and adherence to project requirements and schedules
Conduct field measurements and coordinate material testing as required
Identify and report deficiencies, safety concerns, and non-compliant work
Support project engineers with field verification, technical documentation, and construction coordination
Verify installed quantities for progress payments and project documentation
Assist with project administration, including maintaining project files, contractor coordination, and preparing closeout documentation

What we offer

Collaborative, team-oriented environment
Engaging and diverse projects
Strong commitment to delivering high-quality engineering solutions
Community-minded culture
Respect for work/life balance
Long-term employee growth
Strong total rewards package
Health support
Financial security support
Professional development support

Fulltime

Site Administrator

Are you a highly organized and flexible administrative professional looking for ...

Location

United Kingdom , Dundee

Salary:

250.00 - 350.00 GBP / Day

Randstad

Expiration Date

June 11, 2026

Requirements

Business Administration qualification or similar
Minimum 2 years' experience in an administrative position
Experienced MS Office User with strong IT skills
Fluent in English, both oral and written
Must hold a full driving license

Job Responsibility

Act as the main driver of personnel welfare on site, including tracking project staff hours, holidays, and sickness
Ensure efficient operation of site by liaising with local vendors for services like cleaning, security, and waste management
Manage and maintain adequate supplies for the office, site, and canteen
Assist in setting up and maintaining agreements for local accommodation
Coordinate and welcome new personnel and visitors, including arranging inductions and access cards
Provide administrative support, including assisting the document controller with filing, creating and maintaining the digital site handbook, and assisting with travel arrangements
Handle general errands, event planning, and communicating with the site landlord

Fulltime

!

Project Site Assistant

Our client, a global Leader in Energy sector is looking for further support. The...

Location

Austria , Bruck an der Leitha

Salary:

3300.00 - 4300.00 EUR / Month ▼

Randstad

Expiration Date

July 02, 2026

Requirements

Completed commercial education (e.g. apprenticeship, technical college, or equivalent qualification)
Additional qualification in business administration, office management, or accounting is an advantage
Experience in administrative, commercial, or project support roles, preferably in construction, engineering, or industrial projects

Job Responsibility

Support of the site and project management in administrative, organizational and commercial activities
Office management (Assist in preparing and distributing agendas, minutes, and other materials for meetings, editing documents, reports, …)
Professional communication with internal and external partners
Support the onboarding process for site personnel (internal and external), including coordinating the orientation phase and completing necessary paperwork
Supporting HSE team in administrative tasks
Support Site concurrent cost accounting and the associated cost controlling
Set up and coordination of the commercial/administrative site, transportation, hiring and management of local personnel and external hires
HR related activities (controlling relevant site documentation, required evidence in Project registration tool - DEXEVO - and check the requires access documentation)
Coordinate site business administration issues such as, invoicing, payments, processing of site awarded subcontracts, costing and pricing for backcharges

What we offer

Full-time position with flexible working hours
Company childcare, company doctor, and comprehensive social benefits
Professional development and training opportunities
Experience working in an international team
Attractive salary starting from €46,000 gross / year

Site Administrator

Clough, as part of a Joint Venture with Saipem, is delivering the 'Project CERES...

Location

Australia , Perth

Salary:

Not provided

Clough

Expiration Date

Until further notice

Requirements

Ability to work a 19:9 rotation to site
Strong administrative skills, with proficiency in Microsoft Office (Excel, Word)
Previous experience in a Site Administration role highly desirable
Systems experience in SAP/Synchro/INX highly regarded
Strong communication skills

Job Responsibility

Control the distribution and filing of project documentation in accordance with company and project document control standards
Support preparation of site correspondence, minutes of meeting, weekly reports, and status updates
Maintain updated registers (e.g., manpower, equipment, materials, inductions)
Facilitate onboarding, site access, and induction processes for employees and subcontractors
Support logistics for personnel movements, accommodations, transportation, meals, and welfare services
Coordinate delivery documentation for materials and equipment, ensuring accurate records and timely updates to procurement or warehouse teams
Act as a central point of contact for internal site communication and administrative coordination
Liaise with head office functions (HR, Finance, Procurement, HSE, QA/QC) to support site needs
Coordinate meetings, manage calendars, and arrange site events or training sessions

What we offer

Exposure to a range of projects and industries across our operations
Mental health and wellbeing programs
Employee assistance program for employees and their families
Special offers on health insurance, salary packaging, banking, travel, groceries and more
A supportive team culture and environment

Fulltime

Select Country

Project Site Administrator

Job Description

Job Responsibility

Requirements

Nice to have

Looking for more opportunities?