Project Site Administrator Job at Airswift Sweden (Pilbara)

Project Administrator

We are seeking a highly organised and experienced Project Administrator to suppo...

Location

United Kingdom , Guildford

Salary:

30000.00 - 35000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience in a Site Manager, Project Administrator, or Contracts Administrator role within construction or maintenance sectors
Strong understanding of compliance and health & safety requirements in construction environments
Proficient in using shared drives, project management systems, and client portals
Excellent organisation and communication skills
Ability to work independently and manage multiple administrative tasks simultaneously

Job Responsibility

Provide administrative support to the Senior Management Team across multiple projects
Maintain and update compliance documentation via internal and external portals
Manage daily site administration tasks such as site diaries, visitor bookings and security coordination, site inductions and qualification certificate filing
Ensure all Health & Safety documentation is current and accessible
Coordinate and minute weekly subcontractor meetings, distributing notes to relevant stakeholders
Support project tracking and reporting using internal systems and client portals
Liaise with engineers, subcontractors, and clients to ensure smooth communication and project updates
Assist with procurement tasks such as ordering parts and PPE, and preparing quotations and invoices
Monitor service level agreements and escalate issues as needed to ensure contractual compliance

What we offer

20 days holiday + BH, with additional holiday
Pension Scheme
Friendly team & So Much more!!
Free parking on-site

Fulltime

Technical Project Administrator

A new role is available for a site-based Administrator. The main purpose of this...

Location

United Kingdom , Henfield

Salary:

14.00 - 15.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Strong administration background, site administration a bonus but not essential
Being well organised with a strong ability to multitask
Confident communicator, both written and verbal
Knowledge of CAD, Adobe and MS Packages

Job Responsibility

Documentation: Creating and maintaining project plans, documents, and other relevant information
Project Management: Assisting with project scheduling, task tracking, and resource management
Communication: Facilitating communication within the project team and with stakeholders
Reporting: Preparing project reports, status updates, and other relevant documentation
Support: Providing administrative support to the project manager and team members
Data Management: Maintaining project databases and other relevant data

What we offer

Employed directly with Office Angels, meaning we're always on hand to ensure you're being well looked after
Eye care vouchers and money towards glasses should you require them for VDU purposes
We can search for permanent work whilst you're in assignments and offer expert interview support and advice
Weekly pay
Pension scheme option (with employer contributions)
28 days paid annual leave (Based on a weekly accrual)

Fulltime

Project Administrator

Join a well-established construction business that values its team! We are on th...

Location

United Kingdom , Hornchurch

Salary:

30000.00 - 35000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

IT literate and confident using MS Word, Excel, and Outlook
Ideally experienced in project administration and/or construction industry
Detail-oriented with excellent attention to detail
Capable of prioritising work effectively
Strongly organised with fantastic time management skills
Adaptable and able to work both in a team and on your own initiative

Job Responsibility

Preparing RAMS and H&S site files
Raising purchase orders on Sage
Creating work orders on client portal
Producing and updating electronic Operation & Maintenance Manuals (O&Ms)
Sourcing products and materials from current suppliers and various online platforms
Hiring and off-hiring of plant and equipment
Processing documentation for new subcontractors and suppliers
Arranging training courses for staff
Monitoring general incoming emails and calls
Providing general assistance to site teams

What we offer

20 days holiday + Bank Holidays
parking on site
pension scheme

Fulltime

Project Administrator

Fantastic Opportunity for an Experienced Project Administrator! We are partnerin...

Location

United Kingdom , Durham

Salary:

27000.00 - 30000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience in construction, engineering, or technical project administration
Previous experience in project administration, hire desk operations, document control, or similar
Flexible, team-focused attitude with initiative
Strong IT skills, especially Microsoft Excel, Word, and Teams
Ability to thrive in a fast-paced environment

Job Responsibility

Provide efficient administrative support to a busy projects team
Maintain well-organised project files and accurate record-keeping
Liaise with internal teams, suppliers, and management to coordinate confidential project details
Handle calls, correspondence, and general office tasks professionally
Data entry, holiday request management, and record updates
Manage purchase orders, delivery tracking, and supplier communications
Keep schedules and records up to date, including plant hire and equipment servicing
Support directors with project planning, progress tracking, and reporting
Act as first point of contact for site staff, assisting with onboarding and safety inductions
Maintain CRM systems and project databases

What we offer

28 days holiday including bank holidays and Christmas/New Year closure
Free onsite parking
Supportive, friendly team environment
Comprehensive benefits package including health benefits, retail and lifestyle discounts, cycle-to-work scheme, generous pension plan, death in service cover, modern facilities, company awards, and team-building events

Fulltime

Senior Project Administrative Manager

T5 Data Centers is seeking a highly organized and experienced Senior Constructio...

Location

United States , Atlanta

Salary:

Not provided

T5 Data Centers

Expiration Date

Until further notice

Requirements

Minimum 5 years of experience in a construction administration or project support role, preferably in data center or large-scale infrastructure projects
Demonstrated experience working with project documentation, financial systems, subcontractor coordination, and compliance tracking
Strong knowledge of construction documentation, contract management, and financial processing
Associate or Bachelor’s degree in Business Administration, Construction Management, Accounting, or related field preferred
Experienced using construction and financial platforms such as Procore, Autodesk Construction Cloud, SAP, Oracle, or similar
Proficiency in Microsoft Office Suite and BlueBeam
Excellent organizational and multitasking skills, with the ability to prioritize effectively in a fast-paced environment
High level of integrity and attention to detail in handling sensitive project and financial information
Strong interpersonal skills and ability to work collaboratively across departments and with external partners
Demonstrate effective relationship building within the project team and throughout the Company

Job Responsibility

Coordinate day-to-day project administration tasks in support of the field team and office supply coordination for the T5 team on the jobsite
Serve as a key liaison between the construction site team and corporate departments, ensuring smooth communication and timely execution of administrative deliverables
Maintain and update both digital and manual project records related to contracts, permits, compliance documents, and internal approvals from an off-site location
Experience establishing standardized processes and systems to support multi-site construction portfolios or enterprise-level project teams
Ability to design and implement administrative and operational workflows for construction project support, including documentation standards, invoice review cycles, compliance tracking, and subcontractor onboarding protocols
Manage the lifecycle of all construction project documents, including subcontractor invoices (as necessary), pay applications, lien waivers, insurance certificates, and performance bonds
Create and maintain standardized templates to ensure consistent, high-quality documentation across all aspects of the project, such as meeting minutes, close-out materials, compliance logs, and insurance tracking
Provide remote document control support to ensure timely review, filing, and access by field teams and stakeholders
Support the financial management of assigned construction contracts, including invoice reconciliation, owner pay applications, budget tracking, and reporting
Prepare and maintain financial documentation in coordination with field leadership, ensuring data accuracy and compliance with company standards

Fulltime

Project Administrator

Are you ready to take your career to the next level in the Construction industry...

Location

United Kingdom , Gillingham

Salary:

12.50 - 13.50 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Excellent communication skills, both written and verbal
Strong organisational abilities to manage multiple tasks effectively
Proficiency in Microsoft Office Suite, particularly Excel
A knack for problem-solving and a positive attitude
Previous experience in a similar administrative role, preferably within construction or project management

Job Responsibility

Provide day-to-day varied administrative support
Tracking engineers' log-in times on site to ensure accurate records
Maintain client documents
Update detailed spreadsheets and track to monitor project progress
Submitting applications for required utilities to keep projects on track
Maintain the document register to ensure all documents are up-to-date
Collaborating with all Project Managers to aid in project completion

What we offer

Weekly Pay
Up to 28 days annual leave
Access to free eyecare vouchers
Temp of the Month awards
Timesheets can be completed on mobile devices
Perks at work
Discount schemes
Access to Well-being platforms

Fulltime

Project Administrator

Join a well-established construction business that values its team! We are on th...

Location

United Kingdom , Romford

Salary:

30000.00 - 35000.00 GBP / Month

Office Angels

Expiration Date

Until further notice

Requirements

IT literate and confident using MS Word, Excel, and Outlook
ideally experienced in project administration and/or construction industry
detail-oriented with excellent attention to detail
capable of prioritising work effectively
strongly organised with fantastic time management skills
adaptable and able to work both in a team and on your own initiative

Job Responsibility

Preparing RAMS and H&S site files
raising purchase orders on Sage
creating work orders on client portal
producing and updating electronic Operation & Maintenance Manuals (O&Ms)
sourcing products and materials from current suppliers and various online platforms
hiring and off-hiring of plant and equipment
processing documentation for new subcontractors and suppliers
arranging training courses for staff
monitoring general incoming emails and calls
providing general assistance to site teams

What we offer

20 days holiday + Bank Holidays
parking on site
pension scheme

Fulltime

Project Administrator

Project Administrator role within the Pre-Construction Division in Gillingham. R...

Location

United Kingdom , Gillingham

Salary:

28000.00 GBP / Month

Office Angels

Expiration Date

Until further notice

Requirements

Strong communication and organisational skills
High attention to detail and ability to manage multiple tasks
Experience supporting M&E projects, construction tenders, or bid processes
Familiarity with pre-construction workflows and documentation

Job Responsibility

Provide administrative support to the pre-construction team
Maintain document registers, job folders, and project trackers
Prepare tender documentation, submission letters, and pricing schedules
Attend meetings and produce accurate minutes
Assist with supplier enquiries and site surveys

What we offer

Competitive salary of £28,000
21 days holiday + bank holidays
Company pension scheme
Apple IT equipment provided
Ongoing training and career development
Supportive and inclusive team culture

Fulltime

Project Site Administrator

Airswift Sweden

Location:
Australia , Pilbara

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
April 23, 2026

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Job Posted:
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