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The Project Operations Coordinator role supports the Project Operations Manager, Project Controls, and Administration by tracking project deliverables, outstanding items, and documentation while maintaining clear ownership, deadlines, and compliance. The position provides visibility into project status, ensures Owner-ready submissions, and supports cost control and forecasting through data tracking, analysis, and reporting to help keep projects on time and on budget.
Job Responsibility:
Monitor outstanding items across Operations, Controls, and Administration and follow up to ensure deadlines are met
Maintain clear ownership and due dates for all tracked items
Review project documents for completeness and accuracy prior to Owner submission
Follow up with internal teams to close gaps and clean up missing information
Prepare status reports on deliverables and at-risk items
Organize and maintain project files, logs, and records
Support Operations and Controls leadership with real-time project visibility
Ensure documentation adheres to company standards, contract requirements, and reporting procedures
Adhere to all company safety and OSHA rules and regulations
Maintain regular, punctual attendance and work overtime as required
Collect and coordinate procurement and cost data used for forecasting, cost control strategies, and project risk analysis
Work on advanced, complex technical projects
Remain aware of market trends that could impact labor, material, and resource costs
Requirements:
Bachelor’s degree is preferred
A minimum of 5 years of related experience is required
Management experience strongly preferred
Strong analytical and numerical skills with attention to detail
Proficiency in Microsoft Excel
Excellent communication and reporting skills
Ability to work under pressure and manage multiple priorities
Knowledge of construction processes, sequencing, and productivity norms