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The Tasmanian School of Medicine is a practical and fast paced workplace to build a career in the University. This role will give you exposure to how TSOM delivers the Medicine Program and a chance to contribute in a meaningful way that is visible and useful. We are going through a period of change driven by program reforms and growth. There is a clear focus in TSOM on getting the basics right. That includes how our teams are structured, how our work gets done, and how our people are supported across the school. The position provides high‑level project and operational support to the Director, Medicine Program, working closely with the Business Manager and Medicine Program Manager to plan, coordinate, and deliver strategic initiatives, program development activities, and accreditation processes. The role engages with internal and external stakeholders across UTas Health, industry partners, and the wider community to ensure effective communication and coordination, while supporting the delivery of strategic priorities through contemporary, efficient, and outcomes‑focused project practices. It requires strong knowledge of organisational policies, governance frameworks, and sound judgement, as well as initiative, adaptability, and the ability to work independently and collaboratively across disciplines and campuses to drive continuous improvement and shared outcomes.
Job Responsibility:
Coordinate and oversee the delivery of project activities that support the Medicine Program’s strategic initiatives and approved priorities, ensuring outcomes are aligned, timely, and responsive to evolving program needs
Provide high-level project and operational support to the Director, Medicine Program, including the preparation and coordination of complex reports and briefings, supporting Medicine Program committees, governance documentation, and the proactive management of priorities and commitments
Provide coordinated operational support to the Medicine Program Manager, contributing to the effective day-to-day delivery of the program through planning, scheduling, issue resolution, and continuous improvement of administrative and operational processes
Build, manage, and influence effective working relationships with internal and external stakeholders, including UTas Health teams, clinical partners, and the broader community, to enable coordinated delivery of program outcomes
Lead and coordinate administrative and project support for accreditation and quality assurance processes, ensuring compliance with regulatory requirements and contributing to continuous improvement of systems and practices
Requirements:
Relevant tertiary qualification with subsequent experience in project coordination, program administration, or a related field, or an equivalent combination of experience and training
Demonstrated experience in coordinating and delivering projects or program activities within defined timeframes and resource constraints, with a focus on quality outcomes
Well-developed analytical and problem-solving skills, with the ability to assess information, prioritise competing demands, and apply sound judgement to achieve effective outcomes
Strong written and verbal communication skills, including experience preparing reports, briefings, and correspondence, and the ability to convey information clearly to a range of stakeholders
Proven ability to build, manage, and maintain effective working relationships with internal and external stakeholders, supporting collaboration and delivery of shared objectives