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The Project Manager (PM) directs, administers, manages and facilitates an enhancement, business process re-engineering or developmental project. The Project Manager is the individual ultimately responsible to the agency and project Sponsor. The Project Manager’s primary responsibility is to drive the entire effort from start to finish. The Project Manager must ensure that the project is completed on schedule, within the defined budget and the final product meets the business, technical, and established quality requirements. The assignment to a project of a PM1, PM2, PM3, and PM4 will primarily be dependent on the size, complexity, target audience, the breadth and scope of the project.
Job Responsibility:
Direct, administer, manage and facilitate an enhancement, business process re-engineering or developmental project
The Project Manager is the individual ultimately responsible to the agency and project Sponsor
The Project Manager’s primary responsibility is to drive the entire effort from start to finish
The Project Manager must ensure that the project is completed on schedule, within the defined budget and the final product meets the business, technical, and established quality requirements
Requirements:
Manage PM1, PM2 or PM3 roles on a multi - agency project
Coordinate the communications of multiple Project Managers for their schedules
Direct, administer, manage and facilitate an enhancement, business process re-engineering or development of a high priority, high profile, and commonwealth enterprise – wide information technology project of strategic importance
Accountable for activities with excess delivery cycles of 8 to 12 months
Accountable for project coordination with multiple agencies
Conduct reviews with agencies
Report status and recommendations to senior leadership as needed
Make decisions with in the designated authority as defined in the project Charter to minimize project risk supported by sound analysis and project management best practices
Mentor less experienced project management project staff to build overall understanding of project management when needed
Manage, coordinate, and establish priorities for complete life-cycle of projects including the planning, design, programming, testing, and implementation of business solutions designed to meet requirements of various departments in the commonwealth
Design project plans, which identify needs and define major tasks and milestones, based on scope, resources, budget, and personnel
Coordinate project schedules across multiple agencies
Accountable for the approval and sign-off of the Project Management Plan with customer representatives, and all affected project stakeholders
Accountable for management of the project’s scope for the project and gaining agreement and approval of scope changes with customer representatives and affected stakeholders
Direct work planning and scheduling work
Accountable for peer reviews with the appropriate project team resources
Coordinate and present proposals to agencies as necessary
Identify and manage project risk, and develop risk mitigation strategies, and track to closure
Coordinate the establishment of project standards and project specific procedures with team leads
Responsible for project compliance with standards and procedures
Develop and facilitate achievement of project service commitments
Ensure that tasks provide value and support the strategic direction of the project and meet service commitments
Balance workload with project members’ capacity
Plan project specific training and orientation needs
Responsible for the development of estimates for the enhancement, business process re-engineering or development effort in planning, analysis, design, construction, testing, and implementation
Works with team leads to adjust and revise project estimates when necessary
Ensure new project estimates are approved by the client and agreed upon
Develop the detailed Project Management Plan for the enhancement, business process re-engineering or development effort
Accountable for delivery of all work tasks identified in the Project Management Plan
Manage, and track the project progress against the project schedule
Develop work planning and scheduling work
Monitor project milestones and phases and take corrective action as needed to ensure the project is on schedule
Monitor and track the project budget and advise necessary stakeholders
Plan, organize, prioritize, and manage multiple work efforts across the project team
Notify team leads of project timelines, milestones, phases, work requests target dates, and approved executable work packages
Accountable to schedule or monitor status reviews, project management inspections, and software quality assurance work product and process reviews with the appropriate stakeholders
Responsible for the capture and reporting of required project management metrics
Analyze and distribute reports on project metrics associated with work items related to improvement measures
Ensure all changes to scope follow processes outlined in the Change Management Plan and are documented
Prepare status reports on a periodic basis for the project team, team leads, group leads, Sponsor, and appropriate stakeholders
Responsible to tailor and baseline all project templates
Ensure processes and activities are followed
Communicate and work with users and client as necessary
Anticipate issues and proactively address them. Identify and track issues
Build and maintain relationships with key stakeholders and customer representatives
Serve as the primary point of contact for all project-related issues and resolution of issues
Communicate effectively with customers and software / hardware suppliers supporting the commonwealth as appropriate
Communicate to team members how their work assignments relate to and help achieve project objectives
Accountable for the final project management evaluation review with stakeholders
Facilitate stakeholder interviews, workshops, and surveys to gather and document detailed business requirements, user stories, and use cases, ensuring alignment with project objectives
Perform As-Is and To-Be process assessments, identifying inefficiencies and recommending improvements to enhance operational workflows and system functionalities
Facilitate the formation and execution of test plans, including user acceptance testing (UAT), to ensure that delivered solutions meet business requirements and quality standards