Project Manager Jobs

Artico Search

Location:
United States

Category:
Human Resources

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

Artico currently seeks a Project Manager to support our search team. In this role, you will work closely with our Associates, Consultants, and Partners on all facets of executive search including creating search proposals and pitch decks for prospective clients, developing client-facing search-related materials (position specifications, target lists, status reports, etc.), and scheduling all client calls and candidate interviews. You will also manage your assigned Partner’s calendar and handle Partner expense reports. As an integral member of our team, you are intellectually curious and naturally self-driven. You set audacious goals for yourself and strive to win.

Job Responsibility:

Schedule and organize key events in the search process, including weekly client calls and candidate interviews
Prepare, proofread, and distribute candidate and client-facing documentation and correspondence of the highest quality and with the upmost attention to detail
Work quickly to meet constant short and long-term deadlines
Maintain the accuracy, quality, and integrity of all search information in our project management system/database (Thrive)
Assist Partner with marketing and business development, including producing pitch decks, drafting search proposals/contracts, and maintaining mailing lists
Enter billing information into the system and distribute invoices to clients, ensuring accuracy and timeliness
Assist and provide coverage for other Project Managers when possible
Expertly manage your Partners calendar and schedule calls and travel as requested

Requirements:

Professional presence and outgoing demeanor - not afraid take initiative
Ability to thrive in a fast-paced environment with constant deadlines and demand for quick turnarounds
Highly organized and efficient, with excellent multi-tasking and time management skills
Collaborative and team-oriented mindset
Exceptional customer service focus, including attention to producing quality results
Values accuracy and possesses strong attention to detail
Excellent verbal and written communication skills
ability to effectively communicate across all levels of the organization and to outside parties
Technologically adept, with a high degree of proficiency with MS Office (MS Word, Excel, PowerPoint, and Outlook)
Open minded and always eager to improve. Highly adaptable and flexible with an ability to work with minimal supervision and direction
Undergraduate degree
At least 5 years of administrative experience in a client-driven business environment (such as executive recruiting or professional services), is preferred

Additional Information:

Job Posted:
December 06, 2025

Work Type:

Remote work

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Project Manager