Project Manager

• Act as the central point of communication across all cross-functional teams on a new business pitch
• Plan, coordinate, manage and facilitate the workflows of a pitch to ensure completion on time and within investment budget
• Manage concurrent fast-paced pitches across brand/campaign, media and experiential opportunities
• Develop processes that help work to be executed at the highest quality standards
• Develop project timelines based on pitch milestones and team bandwidth realities
• Manage timeline shifts and the impact to workstreams, including maintaining internal communications to make sure work is on schedule and stays on track
• Coordinate internal pitch meetings and reviews, ensuring clear next steps for all team members
• Assist with building and updating introductory credentials decks for new business opportunities
• Help team members prioritize workloads to meet deadlines
• Ensure the integration of other departments and resources at necessary milestones during the pitch process (e.g. production, business & legal affairs, etc)
• Work with internal teams (account, strategy, production, creative) to project manage the development of case study slides & case study videos, as relevant, post the completion of client projects, to help support in new business efforts
• Monitor and enforce project constraints (schedule / scope / resources), raising issues to VP Operations as needed
• Liaises with Resourcing/Ops lead on all upcoming pitch needs, proactively communicating upcoming requests with clarity and specificity
• Work closely with Account and Finance teams on SOW and staff plan development when pitches convert to project wins
• Support the reconciliation of staff hours and related fees to understand pitch investment and learnings for future pitch projects
• Own the administrative setup required to establish pitch projects within our systems
• Maintain upkeep of pitchfolders and Slack channels
• Leverage project management platforms or other tools/systems for project organization (Asana, RACI charts, hot sheets, etc)
• Project manage internal Giant Spoon initiatives or other Giant Spoon Clients when needed
• Keep teams highly motivated

• 2+ years of hands-on project management experience at a creative agency
• An interest in agency new business/growth
• Ability to effectively prioritize tasks and be resourceful, flexible and quick to adapt in a fast-paced environment
• High EQ and the ability to read what a team needs to be happy and productive
• Problem solving skills - anticipates issues and proactively comes up with solutions
• Acute attention to detail
• Ability to collaborate creatively across departments and offices
• Ability to foster trusting relationships with teammates and clients
• Effective written, verbal, and visual communicator
• Genuine desire to learn
• Proficient in Google Suite, Slack and Microsoft Office

Experience with project management software like Asana, a plus

• medical/dental/vision insurance
• 401(k) matching
• paid time off
• various other benefits and perks