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The Project Manager, Marketing & Communications supports the planning, execution, and delivery of marketing and communications projects across design, copy, and video teams. This role serves as the primary project management partner for assigned service line and enterprise accounts, ensuring work is clearly scoped, efficiently routed, and delivered on time and within established processes. This position provides day-to-day project support for Internal Medicine, The College of Medicine, Advancement, and National Reputation initiatives, with a strong focus on email campaigns, YouTube conversions, proofreading requests, corporate production requests, Uniprint online store, and minor revisions. The Project Manager plays a critical role in coordinating cross-functional teammates, maintaining project momentum, and providing clear communication and follow-through across a high volume of requests.
Job Responsibility:
Manage the intake, setup, execution, and closure of marketing and communications projects across design, copy, and video workstreams
Open and maintain projects in the project management system using standardized templates and shared folder structures
Coordinate timelines, task sequencing, and handoffs across cross-functional teams to ensure timely delivery
Monitor project progress, follow up on outstanding tasks, and update project status as needed
Escalate risks, delays, or scope questions to senior project management or director, marketing operations as appropriate
Serve as the primary project management contact for assigned accounts
Support recurring and quick-turn request types
Maintain visibility into active and upcoming work for assigned portfolios with marketing and communications partners
Schedule and support project meetings
Participate in design, copy, and video huddles as needed
Act as a central point of communication
Ensure projects are reviewed for completeness and accuracy prior to routing for approval or production
Confirm final deliverables are archived appropriately and projects are closed out in the project management system
Support continuous improvement by following established workflows and identifying opportunities to improve efficiency and clarity
Requirements:
Bachelor’s degree or equivalent combination of education and experience
3+ years of experience in project coordination or project management within a marketing, communications, creative, or agency environment
Experience managing projects across design, copy, and video teams
Strong organizational skills with the ability to manage multiple projects and deadlines simultaneously
Nice to have:
Experience supporting marketing projects in a complex, matrixed organization
Familiarity with design production workflows, email production workflows, video conversion processes, and editorial review cycles
Experience working within a formal project management system and shared document repositories