Project Manager & Administrative Coordinator Job at Aquent (Kohler)

Project Coordinator / Jr. Project Manager

We are looking for a motivated Project Coordinator / Jr. Business Analyst to pro...

Location

United States , Scottsdale

Salary:

Not provided

gate6

Expiration Date

Until further notice

Requirements

Candidate must be located in the Phoenix, Scottsdale AZ area
1+ years of proven experience as a Project Coordinator or Assistant
Experience documenting business requirements
Success engaging daily with B2B customers, building professional relationships
Strong experience using LinkedIn and LinkedIn Sales Navigator
Highly motivated and independent contributor, excellent time-management skills
Strong communication and collaboration skills
Associates or BS degree in a technology field
A residence in or willing to move to Arizona, USA

Job Responsibility

Provide daily support to the CXO and CEO assisting with internal and external projects
Provide Onshore support for Offshore teams and projects
Understand and document project requirements and assist in on shore post deployment check out of applications
Provide administrative support for NDA, SOW and MSA creation and execution
Become familiar with and help to maintain, Gate6 Marketing and Sales Collateral
Maintain clear and complete notes for all client and project meetings, tracking outstanding action items to completion
Proactively communicate to the executive team concerning project status and outstanding tasks and roadblocks
Assist with one-off projects and assignments that help to drive and close new business
Learn to deliver sales presentations using Gate6 Marketing and Sales Collateral
Help understand and document project requirements, communicating with both the executive teams and technical resources

What we offer

Medical, dental and vision benefits
Paid time off
Casual and fun, fast-paced environment
Awesome teammates

Fulltime

Administrative Project Manager

Are you highly organized, detail-oriented, and energized by supporting a fast-pa...

Location

United States , Carmel

Salary:

25.00 USD / Hour

The Woodhouse Day Spa - Buffalo

Expiration Date

Until further notice

Requirements

Strong experience with Microsoft Excel required
Highly organized with excellent attention to detail
Strong communication and follow-through skills
Ability to manage multiple priorities in a fast-paced environment
Professional, positive, and solutions-oriented mindset

Job Responsibility

Coordinate and manage employee onboarding processes
Support leadership team with administrative tasks, reporting, scheduling, and follow-up
Assist with special projects and operational initiatives
Prepare and maintain sales reports, dashboards, and performance tracking
Manage and organize data using Excel and Asana
Assist with HR administrative functions including benefit enrollments, reporting, and employee documentation
Help maintain systems, workflows, and operational organization across departments
Communicate professionally with team members and leadership

What we offer

401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
Growth opportunity within a growing organization
Supportive leadership team and positive culture
PTO, health benefits, and additional employee perks available

Fulltime

Administrative Project Coordinator

We are looking for an organized Administrative Project Coordinator to support a ...

Location

United States , East Lansing

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Outgoing, persistent, and confident following up to get needed information
Able to work independently and jump into projects with minimal ramp-up times
Tech-savvy and comfortable learning new tools and systems
Experience providing administrative support in a fast-paced, detail-focused environment.
Proficiency with SharePoint, especially content editing and page maintenance, preferred
Ability to handle inbound calls with strong customer service and clear communication skills.
Strong Microsoft Office skills, including PowerPoint and Word
Proactive written and verbal communication skills with the ability to work effectively across functions.
Experience supporting projects through task tracking, follow-up, and coordination activities.
High level of organization, attention to detail, and ability to manage confidential information appropriately.

Job Responsibility

Respond to inbound calls and route inquiries to the appropriate contacts with professionalism and accuracy.
Provide day-to-day administrative support, including preparing documents, tracking tasks, and maintaining organized records.
Manage and edit SharePoint sites, files, and shared resources to support team collaboration and information access.
Work across departments to support project-related activities and ensure information is shared clearly and efficiently.

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Administrative Project Coordinator

Robert Half is seeking a detail-oriented and highly organized Administrative Pro...

Location

United States , Knoxville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Associate or bachelor’s degree in supply chain, business, logistics, or related field preferred
2+ years of experience in administrative support, logistics, supply chain, or project coordination
Strong organizational, multitasking, and problem-solving skills
Excellent communication skills and ability to work cross-functionally
Proficiency in Microsoft Office (especially Excel)
experience with ERP, WMS, or supply chain systems a plus
High attention to detail and ability to manage deadlines in a fast-paced environment

Job Responsibility

Coordinate supply chain projects, ensuring timelines, deliverables, and logistics activities stay on track
Support daily distribution operations, including shipment scheduling, order tracking, and inventory coordination
Communicate with vendors, carriers, warehouse teams, and internal stakeholders to ensure timely delivery of goods
Maintain accurate records of shipments, inventory levels, and project documentation
Track and report key metrics such as delivery timelines, order accuracy, and inventory status
Assist with purchase orders, invoicing, and documentation for incoming and outgoing shipments
Identify process inefficiencies and support continuous improvement initiatives
Provide administrative support, including scheduling, reporting, and data entry

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Administrative Project Coordinator

You will be responsible for the overall administrative coordination of a Horizon...

Location

Belgium , Bruxelles

Salary:

Not provided

Randstad

Expiration Date

August 09, 2026

Requirements

Able to give guidance and be demanding towards project partners
Able to navigate through contractual agreements and administrative requirements
Strong organisation skills, respect of deadlines and high level of initiative
Strong interpersonal communication skills, self-motivation, adaptability and a desire to work as part of a team
Excellent writing and verbal skills
Able to work in an intercultural environment
Curious & creative
Excellent English (CEFR Proficient User C1)
Masters or equivalent

Job Responsibility

Ensure effective implementation of all project tasks
Ensure effective and smooth internal communication in the project
Organise project meetings and outreach events for the project
Ensure delivery of deliverables, milestones and technical reports towards the EU’s Research Executive Agency (REA)
Provide any required documentation
Provide administrative guidance towards the partners
In collaboration with colleagues in Switzerland, manage the overall budget of the project
Collect financial reports of partners and ensure correct submission towards REA
Coordinate the application process in collaboration with colleagues in Switzerland
Complete and ensure correctness of administrative forms

Parttime

Administrative Project Coordinator

This position sits at the intersection of administration and project management,...

Location

United States , Escondido

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2–4 years of administrative or project coordination experience
Strong organizational and analytical skills
Ability to manage multiple projects simultaneously
Excellent written and verbal communication skills
Experience with project tracking tools is a plus

Job Responsibility

Coordinate project schedules, timelines, and documentation
Prepare reports and status updates for leadership
Organize meetings and track project milestones
Maintain project records and administrative documentation
Support cross-department communication and coordination

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan
free online training

Senior Project Administrative Manager

T5 Data Centers is seeking a highly organized and experienced Senior Constructio...

Location

United States , Atlanta

Salary:

Not provided

T5 Data Centers

Expiration Date

Until further notice

Requirements

Minimum 5 years of experience in a construction administration or project support role, preferably in data center or large-scale infrastructure projects
Demonstrated experience working with project documentation, financial systems, subcontractor coordination, and compliance tracking
Strong knowledge of construction documentation, contract management, and financial processing
Associate or Bachelor’s degree in Business Administration, Construction Management, Accounting, or related field preferred
Experienced using construction and financial platforms such as Procore, Autodesk Construction Cloud, SAP, Oracle, or similar
Proficiency in Microsoft Office Suite and BlueBeam
Excellent organizational and multitasking skills, with the ability to prioritize effectively in a fast-paced environment
High level of integrity and attention to detail in handling sensitive project and financial information
Strong interpersonal skills and ability to work collaboratively across departments and with external partners
Demonstrate effective relationship building within the project team and throughout the Company

Job Responsibility

Coordinate day-to-day project administration tasks in support of the field team and office supply coordination for the T5 team on the jobsite
Serve as a key liaison between the construction site team and corporate departments, ensuring smooth communication and timely execution of administrative deliverables
Maintain and update both digital and manual project records related to contracts, permits, compliance documents, and internal approvals from an off-site location
Experience establishing standardized processes and systems to support multi-site construction portfolios or enterprise-level project teams
Ability to design and implement administrative and operational workflows for construction project support, including documentation standards, invoice review cycles, compliance tracking, and subcontractor onboarding protocols
Manage the lifecycle of all construction project documents, including subcontractor invoices (as necessary), pay applications, lien waivers, insurance certificates, and performance bonds
Create and maintain standardized templates to ensure consistent, high-quality documentation across all aspects of the project, such as meeting minutes, close-out materials, compliance logs, and insurance tracking
Provide remote document control support to ensure timely review, filing, and access by field teams and stakeholders
Support the financial management of assigned construction contracts, including invoice reconciliation, owner pay applications, budget tracking, and reporting
Prepare and maintain financial documentation in coordination with field leadership, ensuring data accuracy and compliance with company standards

Fulltime

Administrative Project Coordinator

Our client, a global accounting firm, is seeking a temporary Administrative Proj...

Location

United States , Washington

Salary:

22.00 - 24.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

3+ years of administrative project coordination experience are required
Tech savvy and proficient in MS Office Suite
Comfortable working with digital tracking tools and in regulatory portals
Proactive problem-solver with a focus on accuracy and quality assurance

Job Responsibility

Manage tax, audit, and compliance processes through deadline tracking and updating databases
Prepare and organize documents for filings and audits
Scan and upload documents to portals
Maintain access and help manage submissions
Complete additional tasks/special projects and provide support as needed

What we offer

Metro accessible office
Limited free onsite parking

Fulltime

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Project Manager & Administrative Coordinator

Job Description

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