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The Project Management Support Officer provides operational, analytical and administrative support to ensure effective planning, implementation and monitoring of projects in line with UNOPS policies and client/partner requirements. The incumbent supports data management, reporting, procurement, financial and/or logistical activities that contribute to efficient project delivery. The role collects, validates and analyzes project data, generating insights and reports to inform evidence-based decision-making and enhance performance. The Project Management Support Officer facilitates coordination among project teams, partners and support services units, ensuring timely implementation of activities and compliance with established procedures. The incumbent may also undertake field missions to support data collection, training and stakeholder engagement, helping strengthen project systems, processes and reporting tools.
Job Responsibility:
Empowering project success through operational excellence, data-driven insights, and seamless coordination
Provides operational, analytical and administrative support to ensure effective planning, implementation and monitoring of projects in line with UNOPS policies and client/partner requirements
Supports data management, reporting, procurement, financial and/or logistical activities that contribute to efficient project delivery
Collects, validates and analyzes project data, generating insights and reports to inform evidence-based decision-making and enhance performance
Facilitates coordination among project teams, partners and support services units, ensuring timely implementation of activities and compliance with established procedures
May also undertake field missions to support data collection, training and stakeholder engagement, helping strengthen project systems, processes and reporting tools
Requirements:
Collect, clean, structure and validate project data to ensure accuracy, consistency and reliability
Develop and maintain databases, dashboards and information management systems for real-time project tracking
Conduct statistical and qualitative analysis to identify trends, generate insights and inform decision-making
Support preparation of analytical and visual reports, briefs and presentations for internal and external stakeholders
Implement automated tools and visualization systems, e.g. Power BI, Looker Studio, etc, to enhance data accessibility and interpretation
Ensure rigorous data quality checks and validation of data sources and tools
Support project planning, budgeting and execution, ensuring adherence to UNOPS procedures and client/donor requirements
Prepare project documentation, including Terms of Reference (ToRs), agreements, budgets and procurement requests
Assist in the coordination of workshops, missions, and stakeholder consultations, including travel and logistical arrangements
Liaise with support service units on procurement, contracting and payment processes, ensuring compliance with UNOPS standards
Track project milestones, outputs and deliverables, and alert management to delays or risks
Support the preparation and monitoring of procurement and workshop plans, ensuring alignment with project needs
Conduct market research, support solicitation processes, and assist in bid evaluation and contract administration
Monitor project budget utilization, review financial reports, and maintain accurate documentation for audits and reporting
Process travel, expense claims, and related financial transactions in compliance with organizational policies
Develop and maintain monitoring systems and tools to track progress against work plans and performance indicators
Contribute to the development of predictive and analytical models to support strategic planning and forecasting
Support internal evaluations and data-driven performance reviews to assess project outcomes and impact
Provide timely inputs for donor and corporate reporting, ensuring analytical rigour and compliance with reporting standards
Support the organization, facilitation and delivery of training and learning sessions on project management
Participate in knowledge-sharing initiatives and Communities of Practice (CoPs), contributing insights and lessons learned
Conduct research on project management-related topics and contribute to the drafting of reports, summaries and briefing notes