Project & Invoicing Coordinator Job at 360 Resourcing Solutions (Nottingham)

Project & Invoicing Coordinator

To provide support with project administration, invoicing processes, and interna...

Location

United Kingdom , Nottingham

Salary:

Not provided

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Strong organisational skills with the ability to manage multiple tasks
Good working knowledge of Microsoft Excel and other business systems
Experience with invoicing, credit control, or finance administration
High attention to detail and accuracy
Ability to work to deadlines and prioritise workload effectively
Strong communication skills, both written and verbal
Ability to work independently and as part of a team

Job Responsibility

Manage administrative aspects of projects and small works
Process invoicing accurately and in a timely manner
Complete and maintain all requirements within client portals and internal systems
Raise invoices and credit notes promptly and correctly
Handle payment applications and ensure all documentation is submitted as required
Update and maintain databases
Monitor and chase outstanding payments (retention chasing)
Ensure data accuracy across all systems and records
Support the wider team with general administrative and project-related tasks

What we offer

Discounted travel to work schemes - Robin Hood tram and bus scheme
Great public transport location
Employee recognition scheme
Paid refer a friend bonus up to £1000
Development and progression opportunities
The chance to be part of a reputable company in the fire and security industry

Fulltime

Invoicing & Project Coordinator

Location

United Kingdom , Nottingham

Salary:

Not provided

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Strong organisational skills with the ability to manage multiple tasks
Good working knowledge of Microsoft Excel and other business systems
Experience with invoicing, credit control, or finance administration
High attention to detail and accuracy
Ability to work to deadlines and prioritise workload effectively
Strong communication skills, both written and verbal
Ability to work independently and as part of a team

Job Responsibility

Manage administrative aspects of projects and small works
Process invoicing accurately and in a timely manner
Complete and maintain all requirements within client portals and internal systems
Raise invoices and credit notes promptly and correctly
Handle payment applications and ensure all documentation is submitted as required
Update and maintain databases
Monitor and chase outstanding payments (retention chasing)
Ensure data accuracy across all systems and records
Support the wider team with general administrative and project-related tasks

What we offer

Discounted travel to work schemes - Robin Hood tram and bus scheme
Great public transport location
Employee recognition scheme
Paid refer a friend bonus up to £1000
Development and progression opportunities
The chance to be part of a reputable company in the fire and security industry

Fulltime

Invoicing & Project Coordinator

Global Fire and Security Systems are an independent company established in Notti...

Location

United Kingdom , Nottingham

Salary:

Not provided

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Strong organisational skills with the ability to manage multiple tasks
Good working knowledge of Microsoft Excel and other business systems
Experience with invoicing, credit control, or finance administration
High attention to detail and accuracy
Ability to work to deadlines and prioritise workload effectively
Strong communication skills, both written and verbal
Ability to work independently and as part of a team

Job Responsibility

Manage administrative aspects of projects and small works
Process invoicing accurately and in a timely manner
Complete and maintain all requirements within client portals and internal systems
Raise invoices and credit notes promptly and correctly
Handle payment applications and ensure all documentation is submitted as required
Update and maintain databases
Monitor and chase outstanding payments (retention chasing)
Ensure data accuracy across all systems and records
Support the wider team with general administrative and project-related tasks

What we offer

Discounted travel to work schemes - Robin Hood tram and bus scheme
Great public transport location
Employee recognition scheme
Paid refer a friend bonus up to £1000
Development and progression opportunities
The chance to be part of a reputable company in the fire and security industry

Fulltime

Project Coordinator (Contracts & Invoicing)

Robert Half is seeking a motivated and detail-oriented Project Coordinator to su...

Location

United States , Muskogee

Salary:

60000.00 - 70000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

1–2 years of experience in project coordination, accounting, or construction-related roles
Strong analytical skills with the ability to interpret data and identify discrepancies
Advanced proficiency in Microsoft Excel required
Experience handling invoices, contracts, and financial tracking
Basic understanding of construction processes and terminology preferred
Experience with CMiC or similar systems is a plus
Ability to read and interpret construction drawings is a plus
Strong attention to detail and organizational skills
Excellent communication and team collaboration skills
Bachelor’s degree in Construction, Business, Engineering, or related field preferred

Job Responsibility

Manage and track subcontracts and vendor agreements (security, rentals, dumpsters, etc.) for projects under $100K
Review, analyze, and process project invoices, ensuring accuracy and compliance
Assist with change orders, including documentation, tracking, and updates
Maintain and reconcile project financials, budgets, and cost tracking
Provide administrative and coordination support to the Project Management Team
Collaborate cross-functionally to ensure projects stay on track financially and operationally
Maintain organized documentation of contracts, invoices, and project activity
Assist with onboarding and training alongside interns
Work primarily in an office-based environment with limited field exposure

What we offer

Clear path for growth into a Project Manager role
Exposure to both project finance and operations
Opportunity for full-time conversion based on performance
Mileage reimbursement for daily commute
Collaborative, team-oriented environment

Fulltime

Project Coordinator, Project Planning

We are seeking a highly motivated and meticulous Project coordinator. The ideal ...

Location

India , Gurugram

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

1-3 years of Experience in Construction field - Project management / Construction management professional or related role
A relevant education background - Degree in Architecture
Post-graduation in Construction management / Project management or equivalent, will be preferred
Sound knowledge and understanding of audit, construction contracts and local statutory regulations & laws, quantity surveying, cost management
Familiarity with construction best practices
quality assurance and quality control procedures
Proficiency in project management software and other related tools (Ex. Primavera
Microsoft Project, Word, Excel, PowerPoint, SharePoint, Smart Sheet
BI
BIM software

Job Responsibility

Plan, coordinate, and review various projects
Comprehend quality assurance systems and SOP/Operations manual requirements
Utilize project management software and tools to review projects
Check project process compliance and adherence to the SOP
Verify contract compliance and scope of work adherence
Review project reports, including status updates and risk assessments
Check project progress and performance against approved baselines (Schedule, Budget etc.,)
Identify and report on project variances, risks, and potential issues
Evaluate quality assurance and management systems implemented in projects
Verify drawings (Ex. GFC / shop drawings / as built drawings etc.,), specifications and BOQ and approvals

Fulltime

New

Project Coordinator

Location

United States , Raleigh

Salary:

Not provided

Terracon Consultants, Inc

Expiration Date

Until further notice

Requirements

High school diploma and a minimum of 4 years’ related experience
Associate or bachelor’s degree in related field preferred
Experience with gINT Geotechnical software and AutoCAD LT preferred (if applicable)
Fluent in Microsoft Office applications
A valid driver’s license with acceptable violation history may be required

Job Responsibility

Provide project delivery support including document control and administration, project tracking, project quality and consistency, and drafting communications resulting in great client experience
Coordinate document processes and systems to support control and availability of project and client documentation to local office/operations including tracking & routing of documentation
Partner with financial analysts/ accountants and the project team to review, track and provide updates on proposal and project status/milestones, project billing, budgets, and timelines/ schedules to ensure contract requirements and management policies are being followed
Partner with financial analysts/ accountants and the project team to draft reports, templates, proposals, fee estimates, and change orders for projects
Draft communications & documentation and perform updates to systems including TerraNet and CRM
Partner with financial analysts/ accountants and the project team to support management of project Work in Progress (WIP), invoicing and Accounts Receivable (AR)
Schedule/coordinate utility locating services and clearances as needed for projects
Perform other engineering support tasks including development of drawings and directives for proposed boring and test pit locations and plans, preparation of boring and test pit logs and coordination of drilling, and field classification of soil and rock samples, as directed
Schedule and communicate with the client regarding project report status, delivery schedule, system access
Coordinate client opportunities/requests for proposals, task and change orders to offices including providing clarification of key project and client requirements

Fulltime

New

Project Coordinator

Randstad is partnering with a highly regarded construction company that sets the...

Location

Australia , Daceyville

Salary:

70000.00 - 75000.00 AUD / Year

Randstad

Expiration Date

July 04, 2026

Requirements

Previous Customer Service, Call Centre, Contact Centre, Administration, Scheduling, Maintenance
High attention to detail and a proactive attitude
Passion for helping people and providing high quality customer service
2 years experience

Job Responsibility

Answering customer phone calls and discussing possible solutions
Entering customer and job details into the internal database
Scheduling the relevant contractors to the job, in a timely manner
Providing frequent updates to the customer and contractors
Once the job is completed, processing any outstanding invoices

What we offer

Work from home 2-3 days per week after initial probation period
Attractive bonus based on performance - earn up to an extra $5k per year
Work with a friendly, supportive and high performing team
Parking on site in Hillsdale

Fulltime

New

Project Coordinator

We’re looking for a highly organized, detail-driven Project Coordinator who thri...

Location

United States , West Des Moines

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in billing, project coordination, or operations support
Background in service-based or project-driven environments is a plus
Strong attention to detail with the ability to manage high-volume workflows
Problem-solving mindset with a proactive, team-oriented approach

Job Responsibility

Act as a key liaison between field teams, operations, and accounting
Support multiple active service projects—keeping timelines, data, and communication aligned
Review and track labor, materials, and project activity in real time
Process and validate work orders to ensure clean, accurate billing
Manage high-volume invoicing with a strong focus on accuracy and detail
Track project-level costs including labor, materials, and subcontractors
Identify and resolve discrepancies in time, materials, and billing
Partner with internal teams to ensure data integrity and smooth project execution

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

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Project & Invoicing Coordinator

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