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Project Financial Assistant

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Souder Miller & Associates

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Location:
United States , Arvada

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Category:
Finance

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Contract Type:
Not provided

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Salary:

22.00 - 28.00 USD / Hour
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Job Description:

Under the supervision of the Lead Project Financial Assistant (PFA), Project Financial Assistant I-II assists and provides the support and service operations and functions of the organization’s financial and administrative systems. PFA I-II works closely with Project Managers to administer financial aspects of projects.

Job Responsibility:

  • Accurately and completely initialize projects in the company financial system
  • Assists with budget in the financial systems
  • Prepares billing reviews, draft invoices, and monthly reports for PM’s monthly to review
  • Provides analysis of Work in progress (WIP), billings, collections and receivables
  • Assists Project Manager (PM) in tracking out-of-scope work
  • Prepares and distributes weekly/monthly office reports
  • Prepares invoices with the goal of billing every project every month
  • Drives action to bring number of days billings in WIP and accounts receivables (AR) to company goal
  • Prepares and routes documentation both inside and outside of company
  • Proactively initiates contact with customers to resolve issues
  • Assists Project Manager in the preparation of Subconsultant Master Service Agreements and Task Orders
  • Processes Vendor/Subconsultant invoices
  • Monitor payment of Vendor/Subconsultant invoices
  • Enters in-house project expenses
  • Processes contract changes/amendments in the financial system
  • Attending Soft Close, WIP Aging and AR aging meetings as needed
  • Prepare pay applications and reimbursement forms when needed
  • Familiar with Ajera inquiries, widgets, and reporting features
  • Works closely with Project Managers
  • Work with marketing to provide up to date data for proposals
  • Collects credit card payment information and route for processing
  • Prepare cover letters and invoices of the projects to submit to client
  • Assist Project Managers (PMs) with information they need
  • Code Accounts Payable (AP) invoices, scan, and email to AP
  • Support technical sectors and client communities
  • Uses data entry equipment/software to record assigned data
  • Schedule monthly meetings for the Tech Sector Manager and attend meetings as needed basis
  • Notarizes paperwork, when needed
  • Assists with audit and overhead submittal paperwork
  • Complies with all applicable safety guidelines and standards
  • Complete personal timesheets in a timely manner
  • Clerical duties to include scanning, filing, documentation, data entry
  • Answer phone inquiries and provide information to clients as requested
  • Treat co-workers and clients with respect and courtesy
  • Able to exhibit high level of confidentiality
  • Maintain professional appearance and demeanor
  • Performs other duties as assigned

Requirements:

  • High school diploma or GED required
  • Minimum of 2 years’ related experience or the equivalent thereof
  • Must have a valid driver's license and acceptable driving record
  • Must be able to pass drug and alcohol test
  • Candidates must be authorized to work in the United States without current or future sponsorship

Nice to have:

  • Associates or bachelor’s degree in Accounting, Finance or related field is preferred
  • Minimum of 1 year’s Accounting based software experience preferred
  • Preferred prior experience with an engineering and/or architecture firm
What we offer:
  • Health, Dental, Vision, 401K Retirement Plan, Employee Stock Options (ESOP), Life/ADD/Short Term/Long Term Insurance, ID Theft Protection, Voluntary Insurance, FSA, Dependent Care
  • Employee wellness program, employee assistance program, cell phone reimbursement, flexible work schedule
  • Paid Time Off (PTO), Jury Duty Pay
  • Education Reimbursement and Professional dues

Additional Information:

Job Posted:
March 21, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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