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Project Financial Assistant I-II

United States, Arvada Employment contract 22.00 - 30.00 USD / Hour · Job Posted June 30, 2026
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Job Description

Under the supervision of the Lead Project Financial Assistant (PFA), Project Financial Assistant I-II assists and provides support for the service operations and functions of the organization's financial and administrative systems. PFA I-II works closely with Project Managers to administer financial aspects of projects.

Job Responsibility

  • Accurately and completely initialize projects in the company financial system
  • Assists with budgets in the financial systems
  • Works closely with Project Managers to ensure early warning of potential overruns
  • Re-allocates budgets as required
  • Prepares billing reviews, draft invoices, and monthly reports for PM's monthly review and ensures that all charges are in the correct phases and/or time is accurately charged
  • Provides analysis of Work in progress (WIP), billings, collections, and receivables
  • Assists Project Manager (PM) in tracking out-of-scope work to ensure that change orders are prepared and executed when needed
  • Prepares and distributes weekly/monthly office reports and drives actions to resolve indicated issues
  • Prepares invoices to bill every project monthly
  • Drives action to bring the number of days billings in WIP and accounts receivable (AR) to company goal
  • Prepares and routes documentation both inside and outside of the company to drive billings and assist collections
  • Proactively initiates contact with customers to resolve issues
  • Assists Project Manager in the preparation of Subconsultant Master Service Agreements and Task Orders
  • Processes Vendor/Subconsultant invoices to ensure that current Subconsultant MSAs, insurance, and payment terms comply with company policies
  • Monitors payment of Vendor/Subconsultant invoices
  • Enters in-house project expenses
  • Processes contract changes/amendments in the financial system with prior approval
  • Attends Soft Close, WIP Aging, and AR aging meetings as needed
  • Prepare pay applications and reimbursement forms when needed
  • Works closely with Project Managers on all of the above and any other required tasks to ensure projects are maintained
  • Work with marketing to provide up-to-date data for proposals
  • Collects credit card payment information and route for processing
  • Prepare cover letters and invoices for the projects to submit to the client
  • Support technical sectors and client communities in whatever they need, i.e., proposals, time management, work schedules, budgets, and whatever else they may request
  • Uses data entry equipment/software to record assigned data
  • Schedule monthly meetings for the Tech Sector Manager and attend meetings as needed basis
  • Notarizes paperwork, when needed
  • Assists with audit and overhead submittal paperwork
  • Complies with all applicable safety guidelines and standards
  • Able to exhibit high level of confidentiality
  • Maintain professional appearance and demeanor
  • Performs other duties as assigned

Requirements

  • High school diploma or GED required
  • Associate's or bachelor's degree in Accounting, Finance or related field is preferred
  • Minimum of 2 years' related experience or the equivalent thereof
  • Minimum of 1 year's accounting-based software experience preferred
  • Preferred prior experience with an engineering and/or architecture firm
  • Must have a valid driver's license and acceptable driving record
  • Must be able to pass drug and alcohol test
  • Must be authorized to work in the United States without current or future sponsorship

What we offer

  • Health
  • Dental
  • Vision
  • 401K Retirement Plan
  • Employee Stock Options (ESOP)
  • Life/ADD/Short Term/Long Term Insurance
  • ID Theft Protection
  • Voluntary Insurance
  • FSA
  • Dependent Care
  • Employee wellness program
  • Employee assistance program
  • Cell phone reimbursement
  • Flexible work schedule
  • Paid Time Off (PTO)
  • Jury Duty Pay
  • Education Reimbursement and Professional dues

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