Project Financial Administrator Job at Massachusetts Municipal Association (Wellesley)

Project Financial Administrator

The town of Wellesley’s Facilities Management Department (FMD) has an opening fo...

Location

United States , Wellesley

Salary:

34.80 - 39.86 USD / Hour

Massachusetts Municipal Association

Expiration Date

Until further notice

Requirements

Bachelor's degree in financial field, or related discipline
Five years of financial administrative experience
Strong accounting, computer, communication, organizational, and interpersonal skills
Ability to work effectively with minimum supervision

Job Responsibility

Provide administrative financial support for all capital building projects
Working within the town's financial system for accounts payable and purchasing
Assist the Design and Construction Manager and Project Managers in providing day-to-day support to the Permanent Building Committee

Fulltime

New

Project Administrator

Location

Australia , Sydney

Salary:

Not provided

Ertech

Expiration Date

July 24, 2026

Requirements

Demonstrated experience in a Project Administration, Mobilisation, or Workforce Planning role within the construction sector
Proficient in InEight Teambinder
Adaptable and flexible, with the ability to respond to evolving project demands and priorities
Excellent interpersonal and communication skills, with a collaborative and solutions-focused approach
Advanced proficiency in Microsoft Excel and other relevant project or workforce management software
MUST hold valid Australian Working Rights

Job Responsibility

Coordinate project administration activities
Maintain site-based accounting and administrative systems
Support implementation of cost control and cost-tracking processes
Maintain and administer project cost control, procurement, accounting, and administrative systems in accordance with company policies and procedures
Coordinate invoice processing, subcontractor onboarding, and project financial administration
Provide project support including mobilisation logistics, record management, document control, and maintenance of project personnel records
Support project teams by communicating project information, responding to stakeholder enquiries, and assisting with project meetings and reporting requirements
Maintain compliance with company business systems, HSE requirements, archiving standards, and confidentiality obligations
Contribute to project and organisational objectives by providing administrative support during peak periods, audits, staff leave coverage, and other business requirements as needed

What we offer

Competitive remuneration
Metro-based project – enjoy the benefit of being home every night
Supportive, team-oriented culture
Career development and progression opportunities
Annual performance development plans
Discounted Private Health Insurance (HBF & Medibank)
Annual flu vaccinations
Novated leasing options through Paywise
Service recognition and milestone rewards
Employee Referral Program incentives

Fulltime

Procore Project Administrator

Robert Half is working to hire a Procore Project Administrator to act as the go-...

Location

United States , Austin

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of experience supporting ERP projects in a project coordination capacity
Hands-on experience administering Procore, including document control, reporting, recordkeeping, and support for project or engineering teams
Working knowledge of documentation, including subcontracts, change orders, invoices, and work orders
Familiarity with key documents such as RFIs
Strong Microsoft Office skills, especially advanced Excel functions such as lookups, pivot tables, and data validation
Experience using document management platforms such as Box, SharePoint, or similar systems
Strong communication skills, sound judgment with confidential information, and the initiative to independently follow through on open items
Experience working with various tools including: Procore, M365, SharePoint, Excel, MS Project, Jira (or similar pm tool), ERP integration tools

Job Responsibility

Administer Procore to maintain organized, accurate, and timely project documentation
Coordinate contract-related records across prime agreements, subcontracts, change events, invoices, and other commitment documents throughout the project lifecycle
Support engineering, project management, and vendor teams by tracking submittals, RFIs, drawings, specifications, and other controlled documents
Monitor document quality by enforcing version control practices, file naming consistency, and required metadata standards
Prepare reports and dashboard outputs from Procore to provide visibility into project controls, financial status, and executive-level updates
Perform data entry, record maintenance, and document audits to help ensure information is complete, current, and accessible
Work with internal and external stakeholders to resolve missing documentation, follow up on incomplete records, and maintain process compliance
Assist with related system coordination activities and platform integrations when project workflows require alignment with other construction or cost management tools

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Project Administrator

The Project Administrator plays an integral role in providing day‑to‑day project...

Location

Canada , Calgary

Salary:

Not provided

Klohn Crippen Berger

Expiration Date

Until further notice

Requirements

3 to 5 years of project administration experience in an engineering consulting or similar environment and/or post-secondary education or an Administrative Diploma
Valid driver's license
Above average skills in Microsoft Office Products including Word, Excel, Outlook and PowerPoint

Job Responsibility

Assemble reports, letters, memos, and other project deliverables
Contribute to marketing and business development initiatives by supporting the development and coordination of proposals and other client-facing materials
Support project financial administration, including accounts payable processing, expense tracking, and reconciliation
Coordinate meetings, travel and site access requirements for project teams
Respond to client requests and help tailor project materials to meet specific project requirements
Assist with onboarding new team members and managing close-out activities for exiting employees
Maintain equipment tracking logs and coordinate maintenance for equipment as required
Set up and maintain project filing systems, perform data entry, and maintain accurate client database records
Provide administrative support for mail and courier services, meeting room setup, and ordering and receiving office supplies
Support the timely and accurate completion of weekly timesheets

What we offer

Hybrid home-office work opportunities
Competitive wages with bonus potential
Vacation policy that aligns to your experience
Paid volunteer time, overtime, and sick days
Retirement planning and flexibility through group RRSP options
Flexible health benefits, including social and mental well-being initiatives
Commitment to global Environmental, Social, and Governance standards

Fulltime

Project Financial Assistant

Under the supervision of the Lead Project Financial Assistant (PFA), Project Fin...

Location

United States , Arvada

Salary:

22.00 - 28.00 USD / Hour

Souder Miller & Associates

Expiration Date

Until further notice

Requirements

High school diploma or GED required
Minimum of 2 years’ related experience or the equivalent thereof
Must have a valid driver's license and acceptable driving record
Must be able to pass drug and alcohol test
Candidates must be authorized to work in the United States without current or future sponsorship

Job Responsibility

Accurately and completely initialize projects in the company financial system
Assists with budget in the financial systems
Prepares billing reviews, draft invoices, and monthly reports for PM’s monthly to review
Provides analysis of Work in progress (WIP), billings, collections and receivables
Assists Project Manager (PM) in tracking out-of-scope work
Prepares and distributes weekly/monthly office reports
Prepares invoices with the goal of billing every project every month
Drives action to bring number of days billings in WIP and accounts receivables (AR) to company goal
Prepares and routes documentation both inside and outside of company
Proactively initiates contact with customers to resolve issues

What we offer

Health, Dental, Vision, 401K Retirement Plan, Employee Stock Options (ESOP), Life/ADD/Short Term/Long Term Insurance, ID Theft Protection, Voluntary Insurance, FSA, Dependent Care
Employee wellness program, employee assistance program, cell phone reimbursement, flexible work schedule
Paid Time Off (PTO), Jury Duty Pay
Education Reimbursement and Professional dues

Fulltime

Project Administrator

Mining Plus has an opportunity for a full-time Project Administrator to join our...

Location

Canada , Vancouver

Salary:

Not provided

Mining Plus

Expiration Date

Until further notice

Requirements

Diploma in business, or similar relevant field or 3+ years in related roles in Canada (preferably in mining industries)
Proficiency with computers and accounting software
Strong business acumen, including an understanding of project costs, time management, and resource allocation
Experience in financial reporting and scheduling, with proficiency in Microsoft Excel
Strong interpersonal skills with the ability to engage with professionals at various levels
Detail-oriented with excellent administrative, written, and verbal communication skills
Problem-solving mindset with the ability to escalate issues when necessary
Ability to work independently while also thriving in a team-oriented environment
Unrestricted working rights in Canada

Job Responsibility

Serve as the primary point of contact for project-related inquiries, troubleshooting issues as they arise
Assist in tender proposals and provide general administrative support to enhance operational efficiency
Manage end-of-month invoicing and financial reporting for assigned projects
Create purchase requisitions, process vendor invoices, and coordinate travel and accommodation bookings
Maintain contractor travel rosters and update administrative procedures to ensure seamless team coverage
Record meeting minutes, manage emails, file documentation, and ensure compliance with internal and regulatory standards
Monitor and report on project costs, budgets, and forecasts
Assist with project schedule management and monitor project deliverables
Ensure all parties meet contractual obligations, timelines, and compliance requirements
Work closely with Project Managers and Engineers to align on contract requirements and manage project agreements

Fulltime

Accounting Project Administrator

We are looking for a diligent Accounting Project Administrator to join our team ...

Location

United States , Saint Louis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in accounting, project administration, or a related field
Proficient in Accounts Payable (AP) and Accounts Receivable (AR) operations
Strong working knowledge of QuickBooks and other financial software applications
Skilled in accurate data entry and maintaining well-organized financial records
Experienced in processing invoices and ensuring correctness in billing
Familiar with project accounting principles and tracking associated costs
Capable of preparing clear and concise financial reports and summaries for management
Exceptional attention to detail and organizational skills, with the ability to manage multiple priorities efficiently

Job Responsibility

Process vendor payments promptly to ensure timely and accurate disbursements
Issue client invoices in accordance with contract terms and monitor payment status
Track project budgets, expenses, and billing schedules to maintain accurate financial records
Prepare and send client invoices as specified in agreements, and actively follow up on outstanding payments to ensure timely collection
Collaborate with project managers to update budgets, generate financial forecasts, and resolve financial discrepancies
Develop and present financial reports and variance analyses for management review
Adhere to established financial policies and procedures, and assist with audits as required
Maintain organized and accessible project documentation, including contracts, purchase orders, and change orders

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Financial Administrator

This role will be crucial in the management and control of supplier costs receiv...

Location

United Kingdom , Whitehaven

Salary:

14.00 GBP / Hour

Butler Rose

Expiration Date

Until further notice

Requirements

Strong proficiency in Microsoft Excel, including data manipulation and reporting
Experience with Maximo and Coupa would be beneficial training will be provided
Excellent attention to detail and strong organisational skills
Ability to manage multiple priorities and meet deadlines in a project environment
Strong communication skills and the ability to work collaboratively with Finance and Commercial stakeholders

Job Responsibility

Manage the Coupa purchase order (PO) process, including running Coupa PO and VIM reports
Obtain invoices from suppliers using the Coupa PO report as reference
Process supplier invoices, including amending current POs within the system
Support the burndown of open POs on Coupa reports
Chase suppliers to obtain outstanding invoices and resolve queries
Send invoice data to Wipro to enable billing invoices to be raised to the client
Manage the closing down of Maximo jobs
Provide regular reporting on the volume and value of invoices pending clearance
Assist with year-end audit requirements by providing supplier and client invoice back-up documentation

Fulltime

Select Country

Project Financial Administrator

Job Description

Job Responsibility

Requirements

Looking for more opportunities?

Project Financial Administrator

Project Financial Administrator

Project Administrator

Procore Project Administrator

Project Administrator

Project Financial Assistant

Project Administrator

Accounting Project Administrator

Financial Administrator

Our AI answers in your language