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Robert Half Logo Robert Half · IT - Administration

Project Documentation Coordinator

United States, Indianapolis · Job Posted June 29, 2026
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Job Description

A detail-oriented and highly organized Project Documentation Coordinator is needed to support a growing Indianapolis-based team. This role is essential in assisting architectural and engineering project teams with contract coordination, document control, workflow management, and overall operational support. If you thrive in structured environments, enjoy managing deadlines and complex documentation, and like collaborating across teams, this could be an excellent opportunity to grow your career.

Job Responsibility

  • Coordinate and maintain project contracts, including AIA documents, proposals, and construction-phase documentation
  • Provide ongoing support to project managers, architects, and technical staff throughout the full project lifecycle
  • Manage multiple deadlines and documentation workflows with a high level of accuracy and efficiency
  • Collaborate with internal teams, consultants, agencies, and external partners
  • Ensure documentation quality, compliance, and consistency across all projects

Requirements

  • Associate's degree in Business Administration or related field, or 3+ years of equivalent experience in the A/E industry
  • Strong organizational, time management, and communication skills
  • Exceptional attention to detail with the ability to manage competing priorities

Nice to have

Experience within architecture, engineering, construction, or professional services environments preferred

What we offer

  • Medical, vision, dental, and life and disability insurance
  • Enrollment in company 401(k) plan
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