CrawlJobs Logo

Project Documentation Coordinator

fhai.com Logo

Fanning Howey

Location Icon

Location:
United States , Indianapolis

Category Icon
Category:
Office Administration

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

Not provided
Save Job
Save Icon
Apply Position

Job Description:

Fanning Howey is seeking a detail-driven and highly organized Project Documentation Coordinator to join our growing team in Indianapolis, Indiana! This position plays a key role in supporting architectural and engineering project teams through contract coordination, document control, workflow management, and operational support across the firm. If you enjoy structured workflows, managing deadlines, organizing complex documentation, and collaborating with project teams in a fast-paced environment, this may be an excellent opportunity for you.

Job Responsibility:

  • Coordinate and maintain project contracts, AIA documents, proposals, and construction-phase documentation
  • Support project managers, architects, and technical staff throughout the project lifecycle
  • Manage multiple deadlines and documentation workflows with accuracy and efficiency
  • Collaborate with internal teams, consultants, agencies, and external partners
  • Help ensure documentation quality, compliance, and consistency across projects

Requirements:

  • Associate's degree in Business Administration or related field, or a minimum of three (3) years of equivalent A/E industry experience
  • Strong organizational, time management, and communication skills
  • High attention to detail and ability to manage multiple priorities
  • Experience in architecture, engineering, construction, or professional services environments preferred
  • K-12 project experience or familiarity strongly preferred
  • Proficiency in Microsoft Office Suite and Bluebeam required
  • Experience with Deltek Vantagepoint, Procore, Newforma, or AIA documentation is a plus

Nice to have:

  • Experience with Deltek Vantagepoint, Procore, Newforma, or AIA documentation is a plus
  • K-12 project experience or familiarity strongly preferred
What we offer:
  • Vision
  • Dental
  • Short-term / Long-term Disability
  • Generous 401K benefit

Additional Information:

Job Posted:
May 16, 2026

Employment Type:
Fulltime
Work Type:
On-site work
Icon
Fanning Howey - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Project Documentation Coordinator

Project Coordinator

A leading project management company specialising in the healthcare sector is se...
Location
Location
United Kingdom , Hemel Hempstead
Salary
Salary:
30000.00 - 40000.00 GBP / Year
https://brandonjames.co.uk Logo
Brandon James
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience in a project coordination or administrative role
  • Strong communication and stakeholder management skills
  • Proficiency in document control and project management systems
  • Ability to organise and prioritise workload effectively
  • Previous experience in healthcare or construction project management is desirable
Job Responsibility
Job Responsibility
  • Acting as first point of contact and communicating project status to all stakeholders after referral to Project Director
  • Supporting the Project Director and Senior Project Managers as required
  • Working as part of the project management team assisting with various project applications
  • Ensuring Project Directors action points from all meetings are addressed/bought to attention before set deadlines /next scheduled meeting
  • Administration of the company’s document control systems
  • Maintaining electronic/paper filing systems for all project records
  • Attendance of meetings at site and/or external offices as requested by the Project Director
  • Booking and organising meetings
  • Writing up minutes for meeting attended with summarised action points
  • Providing pre-meeting preparation of documentation and relevant updates
What we offer
What we offer
  • Competitive salary and benefits package
  • Chance to work on high-profile projects in the healthcare sector
  • Fulltime
Read More
Arrow Right

Project Coordinator

Plan and coordinate activities of projects to ensure that goals and objectives a...
Location
Location
United States , Arlington
Salary
Salary:
Not provided
talentacquisitionconcepts.com Logo
Talent Acquisition Concepts
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • A Bachelor's degree in Engineering, Construction Management, or a related field (additional experience may be considered in lieu of a degree)
  • 2 years of experience handling construction documentation
  • Punctual, reliable, must be able to work independently and maintain workflow
  • Ability to communicate effectively in a team environment
  • Ability to produce high‐quality work products with attention to detail
  • Strong writing, grammatical, and punctuation skills
  • Advanced computer skills with Microsoft Word, Excel, Outlook, and PowerPoint
  • Excellent scheduling and project database management skills
  • Ability to quickly learn new terminology, software tools, and processes
  • MS Excel, Work, Bluebeam, MS Project
Job Responsibility
Job Responsibility
  • Facilitate and ensure positive communication between the project teams, project management, and clients
  • Collaborate with senior managers and decision-makers to identify and solve a variety of problems and meet client objectives
  • Assist the management team with the development, creation, and distribution of project reports and presentation materials
  • Assist the project management team to ensure projects are on time and accurate per the delivery schedule
  • Plan, schedule, monitor, and coordinate project personnel and tasks
  • Assist in developing project plans with input from, program and project management
  • Maintains project process documents: Transmittal Log, Issues Log, Punch list, Test Results
  • Records project meetings and distribute meeting summaries accordingly
  • Maintains project compliance documents- Quality Assurance, Manpower, Safety, and others
  • Collect and review closeout documents in support of successful transition and acceptance of projects to real property
What we offer
What we offer
  • health, dental, and vision coverage
  • a retirement plan
  • a profit sharing/bonus plan
  • Paid Time Off, holidays, sick days
  • a fun, creative work environment
  • Fulltime
Read More
Arrow Right

Project Coordinator

We are seeking a Project Coordinator to support our engineering teams by managin...
Location
Location
United States , Peoria
Salary
Salary:
54000.00 - 60000.00 USD / Year
kedbluestone.com Logo
KEDbluestone
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience in project coordination or admin support
  • Strong organizational and communication skills
  • Familiarity with Ajera and Microsoft Office
Job Responsibility
Job Responsibility
  • Manage project records, contracts, and proposals
  • Track submittals, RFIs, and edit specifications
  • Support invoicing and job site documentation
  • Collaborate across teams to keep projects on track
What we offer
What we offer
  • Competitive salary and benefits
  • Career advancement opportunities
  • Supportive and collaborative work environment
Read More
Arrow Right

Project Coordinator / Project Manager

RTB House is a next-generation performance demand-side platform (DSP) that uses ...
Location
Location
Poland
Salary
Salary:
Not provided
rtbhouse.com Logo
RTB House
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum 1 year of experience in a tech company in a role such as project coordination, business analysis, marketing, sales, or another role involving cross-team collaboration
  • Problem-solving attitude, prioritization skills, and curiosity to grow in the field of project management
  • General understanding of how tech companies operate
  • Experience with task/project management tools such as Jira or Asana
  • Polish (C1) and English (B2) – you will have to write and upkeep documentation in English
  • Excellent written and verbal communication
  • Strong organizational and structured work habits
  • Ability to work with different personalities and approaches
  • Proactive, straightforward, and reliable attitude
Job Responsibility
Job Responsibility
  • Project Coordination: Support engineering and business teams by keeping priorities clear, tasks organized, and communication flowing
  • Documentation & Organization: Maintain structured, up-to-date project documentation, ensuring plans, progress, and key information are easy to follow
  • Task & Workflow Management: Organize tasks in project management tools (Jira, Asana), track deadlines, and follow up to keep projects moving
  • Alignment & Oversight: Ensure the projects you manage are aligned with departmental and company OKRs
  • Collaboration: Build good working relationships across teams and roles, translating between different perspectives and helping everyone stay on the same page
What we offer
What we offer
  • Artactive compensation
  • Access to the latest technology in the developed solution
  • Opportunity to build and improve our own products, where long-term quality and reliability truly matter
  • Participation in one of the most interesting projects of the online industry in Poland and one of the fastest growing technology companies in Europe
Read More
Arrow Right

Project Coordinator Intern

Location
Location
Canada , Burlington; Toronto
Salary
Salary:
Not provided
jkconsultants.ca Logo
JK Contracting and Consulting Inc.
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree in Business Administration, Project Management, or a related field
  • Previous experience in a project coordination or administrative role is preferred
  • Strong organizational and time-management skills
  • Excellent written and verbal communication skills
  • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and project management software (e.g., MS Project, Trello, Asana)
  • Ability to multitask and prioritize effectively
  • Strong attention to detail and problem-solving skills
  • Ability to work well in a team-oriented environment
  • Knowledge of project management principles and methodologies is a plus
  • PMP (Project Management Professional) certification or similar is a plus but not required
Job Responsibility
Job Responsibility
  • Assist in planning and organizing project timelines, resources, and deliverables
  • Collaborate with project managers and team members to define project goals and objectives
  • Monitor project progress and ensure that tasks are completed on schedule
  • Help coordinate and track project activities, including scheduling meetings, calls, and team collaborations
  • Maintain project documentation, including project plans, status reports, and communication records
  • Facilitate communication between team members, stakeholders, and external vendors
  • Prepare and distribute regular project updates, reports, and presentations to stakeholders
  • Assist with budget tracking and resource allocation, ensuring the project stays within budget
  • Track risks and issues, and help develop mitigation strategies
  • Help manage project changes and ensure that all project scope adjustments are documented
Read More
Arrow Right

Project Coordinator

The Project Coordinator plays a pivotal role in supporting the execution of crit...
Location
Location
United States , Little Ferry
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Strong organizational skills with an ability to handle multiple projects simultaneously
  • Excellent written and verbal communication skills, with a strong focus on clarity and accuracy
  • Experience with T& M billing, field labor coordination, and project closeout processes is highly preferred
  • Ability to work collaboratively and cross-functionally with different teams and departments
  • Strong problem-solving skills and attention to detail
Job Responsibility
Job Responsibility
  • Organize and facilitate internal and external kick-off meetings, progress payments, engineering reviews, production/programming, field installation, substantial completion, and closeout meetings
  • Collaborate with other departments to update progress associated with applicable deliverables
  • Coordinate with the project team to determine labor needs and schedule all field labor resources
  • Analyze and report on project data to ensure quality assurance in terms of time, cost, and scope for assigned projects
  • Assist the team with interoffice coordination, including change orders, monitoring labor hours, and ensuring accurate billing
  • Work with the help desk to respond to inbound IVR inquiries and requests as needed
  • Manage the project closeout process, including maintenance and tracking of punch lists, coordinating with trade partners, triggering substantial completion milestones, and managing associated deliverables
  • Oversee Time & Materials (T& M) billing, ensuring accurate tracking of service hours and material costs for proper invoicing
  • Maintain structured documentation for all service-related activities and updates within ticketing systems
  • During peak demand periods, take on responsibilities typically assigned to a Project Manager for small-to-medium-sized projects
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Project Coordinator

We are seeking a highly organized and detail-oriented Project Coordinator to joi...
Location
Location
United States , Las Vegas
Salary
Salary:
Not provided
astoundgroup.com Logo
ASTOUND Group
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Prior coordination experience in commercial construction, specialty fabrication, retail rollouts, large-scale events, or tradeshow environments
  • Experience supporting multiple PMs or departments simultaneously
  • Familiarity with Salesforce, NetSuite, Smartsheet, Bluebeam, or other project/digital workflow tools
  • Exposure to vendor/subcontractor management
  • Knowledge of billing systems (e.g., GCPay, SOV management) a plus
  • Strong organizational skills with the ability to manage multiple tasks and shifting priorities
  • Experience creating and managing project budgets and timelines
  • Competence in Excel and other Microsoft Office tools
  • Strong documentation and reporting skills with attention to detail
  • Basic understanding of production and build methodologies (tradeshow/event builds, fabrication, or permanent installs)
Job Responsibility
Job Responsibility
  • Support PMs across multiple accounts, ensuring timelines, budgets, and deliverables are tracked and up to date
  • Create and manage project documentation including schedules, budgets, purchase orders, change orders, and status reports
  • Assist in sourcing and procuring materials and services, including obtaining quotes and managing vendor/subcontractor coordination
  • Update and maintain systems such as Salesforce, NetSuite, Smartsheet, and other project management tools
  • Partner with design, engineering, and production teams to anticipate challenges and resolve issues proactively
  • Coordinate logistics for tradeshow, event, and installation projects, including site schedules and services
  • Provide financial administration support including invoice tracking, payment applications, and reporting
  • Support on problem solving, solution development, and continuous process improvement initiatives
What we offer
What we offer
  • Excellent Medical Insurance
  • Excellent Dental Insurance
  • Excellent Vision Insurance
  • Paid Time Off, Holiday Pay
  • 401K matching program after 90 days of employment
  • 100% Company Life and Long-Term Disability Coverage
  • Employee Referral Program
  • Fulltime
Read More
Arrow Right

Project Coordinator / Scheduler

Arcfield was purpose-built to protect the nation and its allies through innovati...
Location
Location
United States , Louisville, Colorado
Salary
Salary:
22.80 - 39.65 USD / Hour
arcfield.com Logo
Arcfield
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • HS 8-10 years' experience
  • Experience with coordination, scheduling and identification of all long-term, mid-term, and near-term project/program milestones and related activities
  • Experience identifying, scheduling, and coordination issues
  • Experience coordinating with program management staff in multiple and wide-ranging technical programs to ensure that schedules and expectations are completed in a timely manner
  • High proficiency with MS Project
  • Experience with using MS SharePoint, MS Excel, Schedule Risk Assessment (SRA) tools
  • Ability to coordinate between multiple projects and consolidating multiple project schedules, define goals, objectives, deliverables, and associated timelines
  • Experience and skill with facilitating working groups and comprised of technical subject matter experts and program managers
  • Experience with drafting status reports, defining and gathering requirements
Job Responsibility
Job Responsibility
  • Support the Orion Space Solutions Program Management Office (PMO) as primary scheduler to coordinate between multiple projects
  • Lead the creation and managing the frequent updates for multiple schedules to ensure traceability of milestones
  • Develop Integrated Master Schedule (IMS), Work Breakdown Structure (WBS), Critical Path Schedule, dependencies, and other project documentation, as needed
  • Maintain, add, and track team actions using project management methodology and standard collaboration tools (SharePoint, MS Project, Jira, KanBan, etc.)
  • Participate in multiple Integrated Project Teams (IPTs) and Working Groups to extract and communicate necessary scheduling data points
What we offer
What we offer
  • Health Insurance
  • Life Insurance
  • Paid Time Off
  • Holiday Pay
  • Short Term and Long-Term Disability
  • Retirement and Savings
  • Learning and Development opportunities
  • wellness programs
  • other optional benefit elections
  • Parttime
Read More
Arrow Right