Project Document Specialist Job at Tucker Parker Smith Group

Marketing Specialist / Senior Specialist - Project Farma

The Marketing Specialist/ Senior Marketing Specialist will serve as a strategic ...

Location

United States , Raleigh

Salary:

80000.00 - 105000.00 USD / Year

PerkinElmer

Expiration Date

Until further notice

Requirements

Bachelor’s degree in communications, Journalism, Marketing, or related field
5–7 years of experience in internal communications, corporate communications, or marketing communications
Experience working within a professional services, consulting, or life sciences services organization required
Demonstrated ability to translate complex technical or consulting services into clear, audience-appropriate messaging
Experience supporting marketing, business development, or go-to-market initiatives through communications
Strong writing, editing, and storytelling skills
Proven ability to manage multiple projects and deadlines in a fast-paced environment
Strong stakeholder management and cross-functional collaboration skills
Proficiency with digital communication and employee engagement tools

Job Responsibility

Own and execute Project Farma’s communications strategy, ensuring alignment with business priorities, service offerings, and organizational growth initiatives
Serve as a marketing business partner to leadership, business development, and client engagement teams to support messaging related to consulting services, capabilities, and strategic initiatives
Translate complex technical and professional services work into clear, actionable messaging for internal audiences and business enablement
Partner with marketing to ensure alignment between communications and external campaigns, thought leadership, and brand positioning
Support leadership communications, including executive messaging, organizational updates, and strategic initiatives
Lead communication campaigns from planning through execution, ensuring employees receive timely, relevant, and targeted information
Oversee town halls and leadership meetings, including development of run-of-show, presentation content, and execution
Drive employee understanding of Project Farma’s services, value proposition, and role within the broader organization through targeted communications
Contribute to go-to-market readiness by ensuring internal teams are equipped with clear and consistent messaging
Support the development of presentations, enablement materials, and communications tied to business growth and client engagement efforts

Fulltime

Project Coordinator (Project Management Specialist)

Barbaricum is seeking a Project Coordinator (Project Management Specialist) to p...

Location

United States , Indianapolis

Salary:

Not provided

Barbaricum

Expiration Date

Until further notice

Requirements

Active DoD Secret Clearance
Associates degree or equivalent experience
Demonstrated experience in general office management services including answering and directing phone calls, organize and schedule meetings and appointments, produce and distribute correspondence memos, letters, forms, and develop and maintain a filing system, and providing general support to visitors
Demonstrated experience with HR policies and procedures, communicates with coworkers and assist with problem resolution
Demonstrated experience with Microsoft products, organizing and building project management documentation, and assisting Program and Project Manager with variety of administrative taskings

Job Responsibility

Provide administrative and project coordination support for program, project, logistics, strategic planning, and safety initiatives
Coordinate meetings, appointments, project schedules, and stakeholder communications to support effective program execution
Prepare, distribute, and maintain correspondence, reports, presentations, meeting minutes, and project documentation
Assist Program and Project Managers with tracking project milestones, deliverables, action items, and resource requirements
Maintain project records, filing systems, and documentation repositories to ensure accuracy and accessibility of information
Support logistics planning, event coordination, and administrative activities related to project and program operations
Utilize Microsoft Office applications and project management tools to organize data, generate reports, and support project tracking activities
Serve as a point of contact for internal and external stakeholders, responding to inquiries and facilitating communication across teams
Support compliance with organizational policies, procedures, and administrative requirements, including HR-related processes and documentation
Assist with problem resolution, process improvement initiatives, and other administrative functions that contribute to successful program execution

Fulltime

New

Digitization Project Specialist

Robert Half has a two month opportunity on the coast! We are seeking a detail-or...

Location

United States , South San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
Previous experience in document scanning, records management, data entry, administrative support, or office services preferred
Strong attention to detail and commitment to producing accurate work
Comfortable performing repetitive tasks while maintaining quality standards
Basic computer skills, including Microsoft Office and file management
Ability to learn scanning software and document management systems
Strong organizational and time management skills
Ability to work independently and as part of a collaborative team
Capable of lifting and moving banker boxes weighing up to 25 pounds as needed

Job Responsibility

Prepare paper files for scanning by removing staples, paper clips, bindings, and repairing damaged documents when necessary
Scan documents using high-speed production scanners while maintaining quality and accuracy standards
Review scanned images for readability, completeness, and proper orientation
Index and organize electronic files according to established naming conventions and filing procedures
Perform data entry and document verification with a high degree of accuracy
Maintain confidentiality while handling sensitive and proprietary information
Organize, label, and repackage physical records after scanning when required
Meet daily productivity and quality goals while maintaining attention to detail
Identify document issues and communicate discrepancies to project supervisors
Maintain a clean, organized, and secure work environment

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

Accounts Payable Specialist (Project Based-Remote)

The Project-Based Accounts Payable Specialist is responsible for supporting day-...

Location

Philippines , Manila

Salary:

Not provided

STAFFVIRTUAL

Expiration Date

Until further notice

Requirements

Strong critical thinking and problem-solving skills
High attention to detail and accuracy in data entry
Experience with paperless software programs such as DocuWare
Proficiency in Microsoft Office (Outlook, Excel, and Word)
Ability to work Arizona hours (8:00 AM – 5:00 PM, aligned with Pacific Time)
Prior experience in an accounting department is preferred
2–3 years of Accounts Payable experience

Job Responsibility

Process and review accounts payable transactions with accuracy and completeness
Perform data entry and maintain accurate financial records in accounting systems
Utilize paperless software (e.g., DocuWare) for document management and tracking
Reconcile invoices and ensure proper documentation before processing payments
Communicate with internal teams to resolve discrepancies or missing information
Monitor and organize payable documents in line with company procedures
Assist in research and problem-solving related to invoice or payment issues
Ensure compliance with company policies and accounting standards
Complete assigned tasks within required timelines and work schedules

What we offer

Competitive compensation and benefits package
HMO Day 1
De minimis and allowances
Attendance bonus
Paid time offs
Company-provided work setup (laptop, monitor, accessories)
Training, career growth, and global exposure
A collaborative and supportive team culture

Fulltime

Project Specialist

The Project Specialist is responsible for supporting the department operations a...

Location

United States , Nashville

Salary:

22.00 USD / Hour

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Understand business operations
Manage multiple projects
Meet deadlines
Exhibit strong communication skills
Follow company and safety and security policies and procedures
Ensure uniform and personal appearances are clean and professional
Maintain confidentiality of proprietary information
Protect company assets
Report accidents, injuries, and unsafe work conditions
Welcome and acknowledge guests according to company standards

Job Responsibility

Support department operations as part of the organization's administrative team
Lead tactical initiatives which support department programs

Fulltime

Project Specialist

As a part of the global Project Leadership group at Parexel, you are responsible...

Location

Taiwan , Taipei

Salary:

Not provided

Parexel

Expiration Date

Until further notice

Requirements

Good verbal and written communication skills
Developed interpersonal skills and ability to build relationships
Attention to detail and quality of work
Client focused approach to work
Flexible attitude with respect to work assignments and new learning
Ability to manage multiple and varied tasks with enthusiasm
Ability to prioritize workload
A willingness to work in a matrix environment and to value the importance of teamwork
Basic problem- solving ability
Professional interpersonal, verbal and written communication skills

Job Responsibility

Leading cross-functional teams to deliver high-quality and patient-focused clinical trials
Collaborating with clients and internal stakeholders to identify project requirements, develop project plans, and manage project timelines and budgets
Core services provided by Project Specialist I and Project Specialist II include but are not limited to: Project Management Plans initial set up and maintenance with Project Leader input
Maintenance of selected information in the integrated project management system
Project reports, compliance and other metrics for project operational review, client and internal reporting and project oversight
Initial Review of selected financial areas
Cooperation with Project Leader and Functional Leads on action plans and follow up with the project team on action items
Oversight of project team list, project system accesses and respective reviews
Updating and customizing of systems and tools and project plans according to applicable SOPs
Supporting vendor selection

What we offer

Supportive work environment
High degree of empowerment and accountability
Flexible work arrangements (remote, in-office and hybrid roles)

Fulltime

Project Specialist

Our client, Stewart Signs, is one of the UK’s best established and most successf...

Location

United Kingdom , Chandlers Ford, Eastleigh

Salary:

Not provided

Pure Human Resources

Expiration Date

Until further notice

Requirements

Previous experience in a service delivery/manufacturing environment is essential
In-depth, practical knowledge of project coordinating
Understanding of the manufacturing schedule
Maths and English to GCSE C level or equivalent
Proficient in Microsoft 365 (Outlook, Word, Excel)
Analytical and intuitive problem-solving skills
Adaptable and responsive with excellent organisational skills
Outstanding communicator (both written and verbal)

Job Responsibility

Communicating project expectations and responsibilities with all team members
Managing project risks, documentation, forecasting, variances and solutions in line with key stakeholders
Continuously improving the overall performance of the project delivery
Supervising the Project Plan ensuring all parties are fully informed of progress
Co-ordinating project meetings and recording actions/details accordingly
Using appropriate company tools and processes required to manage projects effectively
Monitoring project costs and consequently maximising budget
Managing customer enquiries and satisfaction levels - acting as a first point of contact
Establish and maintain effective project handover, wash-ups as well as timely invoicing

What we offer

Competitive salary
Flexible, family orientated business with lots of opportunities for career progression
Continuous support from peers and managers
25 days’ annual leave plus Bank Holidays (with incremental increases after 5 years)
Free parking on site
Health Cash Plan
Access to our Employee Assistance Programme
Company team-building and social events

Fulltime

Business Process Specialist - Project Manager

We are looking for an experienced Business Process Specialist - Project Manager ...

Location

United States , Bloomington

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

7+ years of experience in business process analysis, project management, or finance transformation roles
Demonstrated expertise in documenting processes and translating complex workflows into clear, usable materials
Background supporting finance organizations, with experience in a corporate tax department strongly preferred
Proven ability to conduct stakeholder interviews and lead requirements-focused workshop sessions
Experience preparing agendas, materials, and discussion frameworks for effective workshop delivery
Strong analytical skills with the ability to identify operational issues and develop practical recommendations
Excellent communication and facilitation skills, with the ability to engage cross-functional stakeholders professionally

Job Responsibility

Lead discovery sessions, stakeholder interviews, and working meetings to gather insights on existing finance and tax-related processes
Prepare for and facilitate workshops that clarify business needs, document operational activities, and align participants on current-state understanding
Develop clear process maps, workflow documentation, and supporting materials that accurately reflect how work is performed today
Analyze findings from interviews and workshops to identify bottlenecks, risks, manual effort, and other key pain points
Synthesize current-state observations into structured recommendations that inform process improvement and transformation planning
Partner with finance and corporate tax stakeholders to define opportunities for streamlining work and improving operational effectiveness
Assess how tools currently used by the tax function support business processes and outline options for more efficient future-state approaches, including automation and AI-enabled solutions
Communicate project updates, findings, and recommendations in a concise and organized manner to relevant business leaders and project participants

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan
free online training

Fulltime

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Project Document Specialist

Job Description

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