Project Coordinator Job at Robert Half (Irvine)

Project Coordinator

We are looking for a detail-oriented Project Coordinator to support construction...

Location

United States , Brooksville

Salary:

55000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in construction administration, project coordination, or a closely related role.
Practical knowledge of construction processes, project documentation, and coordination requirements within a contractor environment.
Experience using QuickBooks for accounting support, job-related tracking, or administrative recordkeeping.
Familiarity with building permits, subcontractor bid coordination, and contract-related documentation.
Strong organizational skills with the ability to manage multiple deadlines and shifting priorities effectively.
Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.
Clear written and verbal communication skills for working with office staff, leadership, vendors, and subcontractors.

Job Responsibility

Coordinate project documentation from kickoff through completion, ensuring files, approvals, and required records remain accurate and up to date.
Prepare and organize contract materials, bid information, and supporting documents needed for active and upcoming construction projects.
Track schedules, milestones, and project requirements so internal teams can stay aligned with deadlines and client expectations.
Process and maintain change order records, following up on updates and communicating status to the appropriate stakeholders.
Provide day-to-day administrative support to leadership by helping manage correspondence, documentation, and operational priorities.
Assist with accounting-related tasks such as invoice support, basic accounts receivable coordination, and data entry in QuickBooks.
Help manage permit-related paperwork and monitor submission requirements to support project readiness and compliance.
Work with subcontractors and vendors to gather bid details, confirm documentation, and keep project information organized.

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Project Coordinator

We are looking for a detail-oriented Project Coordinator to join our team in Alt...

Location

United States , Altamonte Springs

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience working with Wrike or other project management tools such as Monday.com
Proficiency in data analysis and visualization using tools like Power BI, Tableau, or similar platforms
Strong skills in Microsoft Office Suite, particularly advanced Excel capabilities
Familiarity with data querying tools such as Power Query or Power Pivot
Knowledge of process analysis techniques, including root cause analysis and problem diagnosis
Excellent communication skills with the ability to present complex information clearly and concisely
A customer-focused mindset with the ability to build and maintain strong relationships across all organizational levels
At least 3 years of experience in project coordination, data analysis, or a related field

Job Responsibility

Manage and optimize workflows within project management tools such as Wrike, or similar platforms like Monday.com
Generate and analyze reports to support project teams and inform decision-making processes
Provide training and technical support to users, addressing questions and troubleshooting issues effectively
Monitor and enhance project infrastructure, collaborating with stakeholders to implement necessary changes
Conduct root cause analyses to identify and resolve performance issues
Design and maintain dashboards, scorecards, and visual reports to present actionable insights
Develop training materials and document processes to ensure clarity and consistency across teams
Collaborate with leadership to establish benchmarks and key performance metrics for operational efficiency
Present findings and recommendations to stakeholders through clear and comprehensive presentations
Ensure data accuracy by performing audits and validation checks on large datasets

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) plan
Free online training

Fulltime

Project Coordinator

Due to continued business growth, we are seeking an experienced Project Coordina...

Location

United Kingdom , Canterbury

Salary:

Not provided

Learnd

Expiration Date

Until further notice

Requirements

Proven experience in a similar Project Coordinator and finance-based role (essential)
Experience within the construction or BMS industry (advantageous but not essential)
Strong financial and numerical skills
Excellent written and verbal communication skills
High level of accountability and attention to detail
Strong organisational and time management skills
Ability to build effective working relationships across teams

Job Responsibility

Process sales invoices accurately and in a timely manner
Conduct project financial reviews, including applications and invoicing
Manage purchase invoice processing and supplier statement checks
Produce and issue purchase orders
Maintain and organise project documentation within job folders
Update operations project managers and maintain invoice forecast sheets
Support Regional Managers and Project Managers in day-to-day operations
Assist onsite BMS engineers with administrative and coordination tasks
Liaise directly with suppliers to support project delivery
Monitor and chase outstanding payments

What we offer

Competitive salary
Death in Service cover
UK Healthcare cash plan
Enhanced sickness and family leave policies
Employee Assistance Programme
Cycle to Work Scheme

Fulltime

Project Coordinator

We are seeking a Project Coordinator for a high profile $100m+ building upgrade ...

Location

Australia

Salary:

Not provided

Hickory

Expiration Date

Until further notice

Requirements

Bachelor of Construction Management, Engineering, Architecture, Project Management or equivalent
Minimum of 3 years' hands-on experience in the commercial construction industry, ideally delivering fit out, refurbishment and building upgrade projects
Sound understanding of construction methodologies and the practicalities of project implementation, including site documentation, construction processes and project sequencing within fast-paced fit out and refurbishment environments
Proven ability to build strong relationships with clients, consultants, subcontractors and internal teams, fostering a collaborative approach across projects, particularly within live and occupied environments
Strong organisational and time-management skills, with the ability to manage multiple priorities and deadlines while maintaining a high level of accuracy in project documentation and reporting
Solid understanding of compliance, risk management and project governance within commercial fit out and refurbishment projects

Job Responsibility

Develop comprehensive programs and plans for work areas, ensuring efficient use of resources and adherence to project timelines
Implement and oversee quality assurance measures to uphold construction standards and ensure the delivery of high-quality project outcomes
Actively address and resolve design issues that arise during the construction process to maintain project momentum and quality
Manage the procurement process, including sourcing materials and services, negotiating contracts, and ensuring cost-effectiveness
Provide diligent financial oversight, tracking project expenditures and generating accurate cost reports for effective budget management
Ensure strict adherence to safety, environmental and regulatory compliance standards throughout all project phases
Effectively manage trade packages, coordinating the activities of various subcontractors to ensure seamless collaboration and project progress
Collaborate with design teams to contribute to the development of comprehensive design packages, aligning them with project goals and requirements
Implement robust time management strategies to optimize project schedules and meet project milestones on time
Utilise financial software proficiently for accurate budgeting, forecasting and financial analysis

What we offer

Work-Life Balance: Enjoy a balanced work-life schedule with a standard 5-day work week
Family-Friendly Policies: Receive paid parental leave to support your family needs
Novated Leases: Take advantage of novated leasing options to maximize your salary and enjoy tax savings on vehicle expenses
H-Perks Employee Rewards: Access exclusive discounts, cashback and everyday savings through our internal benefits platform
Employee Wellbeing: Access our Employee Assistance Program (EAP) for valuable support and resources
Expert In-House Team: Collaborate with our dedicated structures and facades team
Diverse Opportunities: Gain exposure to a wide range of roles and industry leaders in our leading market company

Fulltime

Project Coordinator

Liaison between technical groups and the business. A willingness to provide cons...

Location

United States , Greenwood Village

Salary:

40.00 - 50.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

Liaison between technical groups and the business
A willingness to provide constructive feedback on projects
Ability to independently research topics using available tools like SharePoint and other document repositories
Ability to recognize and determine whether the changes impact other systems
Ability to recognize up/downstream dependencies
Organizational skills
coordination of meeting agendas, minutes, and action items
Proficiency in MS Word and Excel
Has the drive to research and find information
Excellent written and verbal communication

Job Responsibility

Documenting the ticket
Reporting back on the findings and next steps
Escalating as needed
Prioritization and talking through the tickets with the business
Driving the work across the various teams involved
Run meetings about the tickets

Fulltime

Project Coordinator

Location

Ireland , Dublin

Salary:

32000.00 EUR / Year

Executive Talent

Expiration Date

Until further notice

Requirements

Previous experience in a similar role
Previous experience in the construction industry is desirable
Strong IT Skills, including previous CRM use
Attention to detail in a fast-paced environment

Job Responsibility

Processing and administering orders from the sales team
Manage and maintain all files relating to projects and orders
Assist in placing orders for projects
Maintain project plans and status reports
Maintain an accurate customer database
Issuing of invoices and orders
Additional adhoc duties as required

Fulltime

New

Project Coordinator

Location

United States , Chaska

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in a project coordination, project assistant, or administrative support role
Strong customer service skills with the ability to communicate professionally with internal and external partners
Proficiency with Microsoft Word, Microsoft Excel, and Microsoft Outlook
Ability to manage multiple deadlines and stay organized in a fast-paced setting
Experience preparing reports, gathering data, and maintaining accurate information
Commitment to delivering a positive customer experience and high level of service

Job Responsibility

Deliver responsive support to both internal departments and external customers, helping address questions and keep work moving forward
Coordinate several active projects at once by tracking timelines, priorities, and required follow-up actions
Communicate progress updates to stakeholders so teams remain informed on milestones, risks, and next steps
Collect project-related information and organize it into clear, accurate reports for review
Maintain project documentation and assist with administrative coordination to support day-to-day operations
Contribute to a high-volume, fast-paced workplace by adjusting to changing needs and handling additional assignments as requested

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Project Coordinator

Our growing company is searching for experienced candidates for the position of ...

Location

India

Salary:

Not provided

Marrina Decisions

Expiration Date

Until further notice

Requirements

Must possess exceptional written and verbal communication skills with the ability to articulate ideas and feedback in a constructive way
Ability to maintain confidentiality
Highly organized and detail conscious
Ability to work independently
Ability to conduct formal presentations to all the levels of management
Ability to work in a fast-paced environment
3+ years of industry experience in the Project Coordinator role
Master’s Degree in business administration, and management
Project Management Certifications: Certified Associate in Project Management (CAPM), Project Management Professional (PMP), or similar
Working knowledge of Project Management software like Wrike, Scoro, or similar

Job Responsibility

Monitoring project progress and creating project status reports for project managers and stakeholders
Assisting with resource scheduling so that team members have the resources they need to complete the tasks
Scheduling stakeholder meetings and facilitating communication between the project manager and stakeholders throughout the project life cycle
Managing project management documents such as the project plan, budgets, schedule, or scope statement, as directed by the Project Manager
Executing a variety of project management administrative tasks
Proactively support team members when the emphasis is on finalizing all deliverables

What we offer

Health Benefits
Paid Vacation
Paid Holidays
Paid Sick Time
Ongoing Training programs
opportunities to learn and grow in this MarTech world

Fulltime

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