Project Coordinator

• Coordinate project-related activities to support scheduling, execution, and completion
• Track project timelines, key deliverables, and outstanding action items
• Maintain clear communication between internal teams, vendors, and customers regarding project needs and updates
• Assist with coordinating materials, equipment, and documentation required for project execution
• Support project leaders with status reporting, meeting preparation, and follow-up tasks
• Help identify scheduling conflicts, missing information, or potential delays and escalate as needed
• Assist with documentation and requirements related to project completion, approvals, and handoff
• Prepare and organize project records, including contracts, purchase documentation, correspondence, and reports
• Support internal reviews related to project progress, costs, and timelines
• Assist with processing material returns, replacements, and vendor coordination
• Maintain access records, credentials, or required documentation for field personnel
• Provide coordination support for field teams working on assignments outside their primary location
• Review project plans, specifications, and related documents to understand scope and requirements
• Compile and organize information used for estimating, pricing, and proposals
• Assist in the preparation and follow-up of quotes, bids, and proposal materials
• Support changes to project scope by helping prepare documentation and updates
• Contribute to process improvement efforts and perform additional duties as assigned

• High School Diploma or GED required
• Associate’s or Bachelor’s degree preferred
• 2+ years of experience in project coordination, project administration, or a related support role
• Experience in construction, life safety, or technical services environments is a plus
• Strong attention to detail with the ability to manage multiple projects simultaneously
• Proficient in Microsoft Office and project tracking or documentation systems
• Effective communicator with the ability to work across departments and with external partners

Experience in construction, life safety, or technical services environments

• medical
• vision
• dental
• life and disability insurance
• 401(k) plan