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Robert Half Logo Robert Half · IT - Administration

Project Coordinator

United States, Philadelphia · Job Posted May 26, 2026
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Job Description

This is a part-time opportunity that can be done remotely during normal business hours (EST). This candidate will be responsible for end-to-end management of contracting processes supporting the Marketing and Professional Relations. This role focuses on the preparation, submission, tracking, and execution of contracts with healthcare professionals, vendors, and third-party partners. This candidate will ensure all contracts are completed efficiently, compliantly, and in alignment with internal policies, while partnering cross-functionally with Legal, Compliance, Finance, and business stakeholders.

Job Responsibility

  • Manage all Professional Relations contracts, including MSAs, SOWs, Statements of Agreement (SAs), amendments, and change orders
  • Lead the contract lifecycle from intake through execution, ensuring accuracy, completeness, and compliance
  • Collaborate with internal stakeholders to complete and validate contract intake requirements
  • Submit contracts through internal systems for Legal, Compliance, and Procurement review
  • Track contract status and proactively drive contracts to timely execution
  • Manage consulting agreements for healthcare professionals, including advisory boards and consulting engagements
  • Conduct fair market value (FMV) assessments based on role, expertise, and engagement scope
  • Ensure completion and accuracy of required documentation (e.g., Needs Assessment Forms)
  • Coordinate with vendors and internal teams to support contract execution and payment processing
  • Maintain accurate tracking of all contracted engagements
  • Serve as primary point of contact between internal teams and external vendors for contracting activities
  • Support negotiation and resolution of contract terms in partnership with Legal
  • Ensure all contracts align with company policies and compliance requirements
  • Manage purchase order (PO) creation and tracking to support all contracts
  • Ensure timely reconciliation of contract-related expenses
  • Maintain accurate documentation and reporting of contract activity
  • Identify and implement process improvements to enhance efficiency and compliance

Requirements

  • Bachelor's degree required
  • Experience in pharmaceutical or healthcare contracting, operations, or related function
  • Strong experience managing contract lifecycle processes and working with Legal/Compliance teams
  • Familiarity with enterprise systems for contract submission, tracking, and financial reconciliation
  • Experience working with external vendors and managing multiple contracts simultaneously

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
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