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Project Coordinator

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Beacon Hill

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Location:
United States , New York

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Category:
IT - Administration

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Contract Type:
Employment contract

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Salary:

85000.00 - 90000.00 USD / Year
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Job Description:

Our client is seeking a proactive, assertive Project Coordinator to support a senior consultant within a global leadership advisory and executive search firm. This role sits within the firm's consulting practice and supports a leader focused on team effectiveness and client development. The ideal candidate is structured, confident, and comfortable owning projects from start to finish while operating independently. Hours are generally 8:30/9:00am-5:00/5:30pm with flexibility to monitor email and respond as needed after hours. The role follows a hybrid schedule after initial onboarding.

Job Responsibility:

  • Provide end-to-end project coordination support to a senior consultant within the advisory practice
  • Manage complex scheduling for candidates, clients, and internal stakeholders
  • Own job status tracking and reporting to ensure projects move forward on time
  • Serve as the final proofing and quality-control resource on client deliverables, presentations, and documents
  • Draft, edit, and format materials using Word and PowerPoint
  • Maintain and update data within proprietary CRM and internal databases
  • Coordinate travel logistics and meeting preparation
  • Anticipate next steps, flag risks, and proactively drive tasks to completion
  • Act as a true desk owner, organizing priorities, managing timelines, and following through independently
  • Partner effectively with peers and broader admin teams to ensure coverage and consistency

Requirements:

  • 4-6+ years of experience in a Project Coordinator, Executive Assistant, or similar support role
  • Demonstrated experience owning projects from start to finish (not just calendar and travel support)
  • Strong organizational skills with exceptional attention to detail
  • Confident, assertive working style with the ability to push projects forward
  • Comfortable supporting complex, technical, or content-heavy work
  • Excellent written and verbal communication skills
  • Proficiency in Microsoft Word, PowerPoint, Outlook, and database systems
  • Proven ability to work independently and prioritize effectively
  • Bachelor's degree strongly preferred
What we offer:
  • Up to $85K-$90K base salary + paid overtime + discretionary bonus
  • Medical, dental, and vision benefits
  • PTO package that increases with tenure
  • Unlimited sick time plus annual sick bank hours
  • 401(k) with match
  • Profit sharing (eligibility after one year)
  • 16 weeks fully paid parental leave
  • Backup care days, life insurance, and pet insurance

Additional Information:

Job Posted:
May 20, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
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