Project Coordinator Job at Robert Half (Sacramento)

Project Coordinator

Robert Half

Location:
United States , Sacramento

Category:
Construction

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are seeking an experienced Project Coordinator with a strong background in construction to support our project management team. The ideal candidate will handle administrative and coordination tasks to ensure smooth project execution, from initial planning through to completion. This role requires excellent organizational skills, familiarity with construction documentation, and the ability to communicate effectively with contractors, city entities, and internal stakeholders. The position operates during normal business hours and offers opportunities for growth in a fast-paced environment.

Job Responsibility:

Assist with scheduling meetings and coordinating calendars during normal business hours
Help file documents in SharePoint for easy access and organization
Approve and file Certificates of Insurance (COIs) to ensure compliance
Run checks to city/public utility entities for project-related verifications
Submit coded and approved invoices to Accounts Payable (AP) for timely processing
Assist with Tenant Improvement (TI) documentation, including preparation and tracking
Organize, track, and file construction preliminary notices
Correspond with contractors on open project items to resolve issues promptly
Correspond with city/public utility entities on open project items for updates and approvals
Correspond with insurance brokers on COI requests to maintain coverage
Organize, track, and complete open project items/documents to keep projects on schedule
Review and code invoicing/applications for payment to ensure accuracy
Track budgetary items and forecast overspending to support financial oversight
Ensure Contractor/Tenant Contractor compliance by reviewing all required construction documentation and escalating to the Project Manager (PM) as needed
Submit bond and builder’s risk requests to secure necessary protections
Create Construction Contracts, Engineering Agreements, Architect Agreements, Service Agreements, and Contractor Rules
Consult with the legal team on pending contracts and review with the PM for final approval
Attend job site meetings with the Project Manager to stay informed on progress
Perform other tasks assigned from time to time to support team needs

Requirements:

Proven experience in construction project coordination or a related role, with hands-on knowledge of construction processes, documentation, and industry standards
Proficiency in Microsoft SharePoint, Office Suite, and project management tools
Strong attention to detail, organizational skills, and the ability to multitask in a deadline-driven environment
Excellent written and verbal communication skills for corresponding with contractors, utilities, and internal teams
Familiarity with budgeting, invoicing, and compliance requirements in construction
Bachelor's degree in Construction Management, Business Administration, or a related field preferred
equivalent experience considered
Ability to work independently and collaboratively in a team setting

What we offer:

medical
vision
dental
life and disability insurance
eligibility to enroll in our company 401(k) plan

Additional Information:

Job Posted:
January 15, 2026

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