Project Coordinator

• Support project planning and execution from kickoff through completion, ensuring milestones, documentation, and deliverables are properly tracked
• Participate in recurring project meetings and maintain notes, schedules, and follow-up items
• Act as a primary point of coordination between customers, internal teams, and field personnel
• Share project updates and status information to ensure alignment among stakeholders
• Coordinate material ordering, delivery scheduling, and documentation to support project timelines
• Monitor project schedules and assist with maintaining on-time and within-scope execution
• Identify potential risks or gaps and assist project leadership in resolving issues proactively
• Assist with project closeout activities, including approvals, documentation collection, and customer handoff requirements
• Provide administrative and reporting support for operational and financial reviews
• Coordinate returns, exchanges, and vendor communications related to project materials
• Maintain required access credentials, certifications, or documentation for field personnel as needed
• Support logistics and travel coordination for field teams working outside their primary location
• Organize and maintain project files, including purchase orders, correspondence, delivery records, and reports
• Review project plans, specifications, and drawings to gain understanding of project scope
• Collect, organize, and maintain data used for project pricing, proposals, and estimates
• Assist with preparing quotes, bid packages, and proposal documentation
• Collaborate with sales and technical teams on customer requests, product research, and material planning
• Assist with change documentation and project modifications as required
• Perform general administrative and project support tasks as assigned

• High School Diploma or GED required
• college coursework or degree preferred
• Minimum of 2 years of experience in a project coordination or project support role
• experience in construction, fire protection, or a related industry is a plus
• Strong organizational skills with the ability to manage multiple priorities
• Excellent written and verbal communication skills
• Proficiency with spreadsheets, document management systems, and project tracking tools
• Ability to work cross-functionally in a fast-paced, deadline-driven environment

experience in construction, fire protection, or a related industry

• medical, vision, dental, and life and disability insurance
• eligible to enroll in our company 401(k) plan