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Robert Half Logo Robert Half · Office Administration

Project Coordinator

United States, Hackensack Employment contract · Job Posted June 04, 2026
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Job Description

We are looking for a detail-oriented Administrative Assistant to support construction-related projects in New Jersey. This contract opportunity with potential for a permanent role is ideal for someone who enjoys balancing administrative coordination with project support in a fast-paced environment. The person in this role will help keep project activities organized, support scheduling and travel needs, and maintain clear communication across teams and clients.

Job Responsibility

  • Coordinate domestic travel arrangements for team members, including airfare, lodging, and ground transportation, while keeping plans aligned with company guidelines and cost expectations
  • Respond quickly to itinerary updates and unexpected travel disruptions to minimize delays and keep team members on schedule
  • Support project managers with day-to-day coordination tasks throughout the full project lifecycle, from kickoff through closeout
  • Monitor project schedules, follow up on milestones, and help track deliverables to keep assignments moving forward
  • Organize and maintain project records such as reports, documentation, and meeting summaries for accurate reference and reporting
  • Serve as a communication link between internal departments and clients to promote timely updates and smooth project execution
  • Manage calendars, arrange meetings, and coordinate logistics needed for project discussions and team activities
  • Provide administrative assistance including data entry, document handling, and general office support tied to construction project

Requirements

  • Experience providing administrative support in an office or project-based environment
  • Ability to coordinate travel arrangements and resolve scheduling conflicts with professionalism and urgency
  • Familiarity with project tracking, calendar management, and meeting coordination
  • Strong data entry and documentation skills with close attention to accuracy and organization
  • Comfort working with construction-related documents and supporting construction project teams
  • Effective communication skills for interacting with internal stakeholders and external clients
  • Ability to manage multiple priorities and stay organized in a fast-moving setting

What we offer

  • medical insurance
  • vision insurance
  • dental insurance
  • life insurance
  • disability insurance
  • 401(k) plan
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