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Allied Universal® Logo Allied Universal® · Office Administration

Project Coordinator

United States, Kennesaw Employment contract · Job Posted April 27, 2026
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Job Description

The Project Coordinator is responsible for providing administrative, project coordination, and implementation duties in support of branch Project Managers and Operations/Installation Manager. The successful candidate will demonstrate strong interpersonal, collaborative and organizational skills. The Project Coordinator will focus on improving and facilitating work-flow processes in accordance with the company policies and procedures, keeping in mind the overall core values of Allied Universal® Technology Services.

Job Responsibility

  • Perform follow-up calls with clients, vendors, contractors and regulatory agencies to acquire status information, prompt production of deliverables and obtain approval process status
  • Assist with project-related regulatory permitting
  • Create purchase order requests and subcontractor work orders
  • Audit sales orders and create cost modifications
  • Maintain budget tracking information and review reports for accuracy
  • Schedule project-related and client meetings, including preparing agendas, taking minutes, tracking action items, and proactively following up on action items (pre-construction meetings and post project walk-throughs)
  • Work with project managers to track execution of work plans, tracking deliverable dates and sending reminders to team members and subcontractors as appropriate
  • Process shipping and receiving
  • Filing and project-related data entry into ERP platform
  • Complete Work Order and Subcontractor Forms as needed to support ERP processes
  • Assist with proposal process by coordinating with multiple departments to schedule meetings and by organizing proposal documents
  • create project templates as needed
  • Perform other duties as assigned by management

Requirements

  • High school diploma or equivalent is required
  • Associate's or Bachelor's degree preferred
  • Must possess excellent written and verbal communication skills
  • Ability to work in a very fast paced environment
  • capable of managing multiple projects, shifting competing priorities, and meeting deadlines
  • Ability to build and maintain positive working relationships with all employees, vendors, and executive level clients
  • Excellent organization and analytical skills
  • Ability to track multiple tasks and projects at one time and prioritize based on constantly evolving needs within the business
  • Proficiency with Microsoft Office Suite - Outlook, Word, Excel and PowerPoint
  • Prior experience in project coordination or project management type role is preferred

What we offer

  • Medical, dental, vision, retirement plan, basic life, AD&D, and disability insurance
  • Eight paid holidays annually, five sick days, and four personal days
  • Vacation time is offered at an accrual rate of 3.08 hours biweekly
  • Employee Assistance Program
  • Employee Discount Program
  • Tuition Discount Program
  • Training & Career Development Programs
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