Project Coordinator

• Partner with project managers to update pricing documents, maintain sales and purchasing records, and keep project information accurate within business systems
• Track schedules, follow key milestones, and coordinate delivery timing to help projects stay on target from kickoff through completion
• Organize and maintain both digital and physical project files so documentation remains complete and accessible throughout the project lifecycle
• Support project closeout activities by gathering final records, confirming outstanding items, and assisting with completion documentation
• Prepare straightforward quotes for smaller equipment and supply requests and process related orders with accuracy
• Coordinate repair and warranty activity by communicating with customers and vendors to move service issues toward resolution
• Review bills of materials, purchase order updates, and scope adjustments to help teams manage changing project needs
• Work across internal departments to provide administrative support that improves communication, follow-through, and overall project execution

• 1-2+ years of experience in project coordination, project administration, project accounting, or construction-related support work
• Proficiency with Microsoft Office, including strong Excel skills for tracking, reporting, and record maintenance
• Ability to learn and use business and inventory platforms effectively, including NetSuite or similar software
• Working knowledge of construction project documentation, including bills of materials, purchasing activity, and change management
• Ability to read and interpret blueprints and project specifications related to lighting or similar technical systems, experience with Bluebeam Revu a plus
• Familiarity with project scheduling, documentation control, and post-sales support in a cross-functional environment
• Strong organizational skills with the ability to manage multiple active projects and shifting priorities with careful attention to detail

Experience with Bluebeam Revu

• Full benefits package (medical, dental, vision), medical and dental premiums paid by employer
• Participation in Employee Stock Ownership Plan
• 401K Retirement Plan with Company Match
• HSA & FSA Spending Accounts, Company Paid Short-term and Long-term Disability Insurance
• Generous Paid Time Off, Paid Holidays, Family Leave Policy