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Project Coordinator

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Aurecon Group

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Category:
Construction

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Contract Type:
Not provided

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Salary:

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Job Description:

In this position, you will join our Built Environment business, where you will play an integral part in a team of highly skilled specialists that ‘bring ideas to life’ for our clients across all types of building and infrastructure projects.

Job Responsibility:

  • Document Control & Transmittals: Prepare and issue transmittals and maintain drawing registers
  • Track and download project documents from systems such as SharePoint, ACC (Autodesk Construction Cloud), Aconex or other Cloud-based platforms for internal review
  • Monitor document status and follow up with relevant team members to ensure timely reviews and submissions
  • Maintain and update drawing lists in master files
  • Meeting Management: Record and document Meeting Minutes
  • Capture meeting videos and translate them into clear, structured notes for Project Managers and Engineers to review and submit to stakeholders
  • Distribute and archive meeting records for easy access and tracking
  • Information Gathering & Submission Preparation: Collaborate with internal teams to gather data and prepare documentation for client and authority submissions
  • Ensure accuracy, consistency, and completeness of all documentation prior to submission
  • Coordination & Collaboration: Act as a liaison between project teams and external stakeholders to ensure effective communication
  • Coordinate with team members and clients to align on schedules, deliverables, and updates
  • Consolidate and verify data accuracy in collaboration with officers and other stakeholders
  • Liaise with internal and external stakeholders to gather data and prepare documentation to support project delivery as schedule
  • Email & Communication Management: Manage project-related email correspondence and maintain a structured filing system for incoming and outgoing communication

Requirements:

  • Bachelor’s degree in Business Administration, Project Management, Engineering, or a related field (or equivalent experience)
  • Proven experience in a project administrative or project support role
  • Excellent organizational and multitasking skills
  • Strong attention to detail and commitment to data accuracy
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
  • experience with document control systems (e.g., ACC, Aconex) is an advantage
  • Strong communication and interpersonal skills
  • Ability to work effectively in a fast-paced, deadline-driven environment
  • Excellent in English communications

Additional Information:

Job Posted:
February 19, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
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