Project Coordinator Job at Apollo Mechanical Contractors (Cedar Rapids)

Project Coordinator

Make an impact with NTT DATA Join a company that is pushing the boundaries of wh...

Location

Thailand , Bangkok

Salary:

Not provided

NTT DATA

Expiration Date

Until further notice

Requirements

Ability to work with diverse personalities and demonstrates a high level of teamwork
Proactive in approach and meticulous attention to detail
Effective communication is essential for coordinating with team members and stakeholders
Service-oriented aptitude
Fundamental understanding of business and project processes, structure and control requirements
Confident and resilient individuals who are organized and outcomes focused
Ability to provide project support with limited guidance for multiple projects
Ability to keep projects on track and meet deadlines
Ability to address any challenges that arise during project execution
High school diploma or equivalent qualification

Job Responsibility

Provides project administrative support to project teams, including but not limited to handling project meetings such minute-taking, arranging meeting rooms
Ensures that the project delivers the as-sold solution, while achieving quality criteria and maintaining client satisfaction
Liaises with internal / external clients and ensures client satisfaction
Keeps track of budget and project expenditures
Compiles and updates the active project list on a weekly basis for the relevant stakeholders
Provides documentation to relevant stakeholders as required
Prepares resource utilization reports on a weekly basis and assists with the allocation of project resources if required
Assists with project planning and maintaining the project calendar
Assists with queries and cost monitoring by reconciling invoices with payments and ensuring required purchase orders are processed
Ensures that closure checklists are maintained for projects that are requested to be closed and archived

Fulltime

Project Coordinator

At Colchester Institute, we believe in the power of education to transform lives...

Location

United Kingdom , Colchester

Salary:

28686.84 - 31284.24 GBP / Year

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Demonstrable experience of coordinating projects, operational activities, or administration within estates, facilities, construction, property, maintenance, or another fast-paced environment
Experience supporting project delivery from planning through to completion
Proven ability to manage multiple priorities, deadlines, and competing demands within a busy and dynamic workplace
Experience liaising confidently with a wide range of stakeholders, contractors, and service providers
Experience managing administrative processes, record keeping, and document control
Educated to A Level / Level 3 standard with GCSE passes in English and Maths
Strong IT proficiency, including Microsoft Office applications, particularly Excel, Word, Outlook, and PowerPoint.

Job Responsibility

Support the Director of Estates in the planning, coordination, and delivery of estates and capital development projects across the college campus
Act as a central point of contact between the Estates Department and internal and external stakeholders, including contractors, academic departments, and support services
Support the maintenance of statutory compliance records, including health and safety documentation, planned preventative maintenance schedules, contractor records, and asset registers
Support budget monitoring and cost control activities relating to estates projects and operational works
Participate in training, team meetings, and continuous improvement initiatives to support professional development and service enhancement
Assist with procurement activities by obtaining quotations, preparing tender documentation, and liaising with contractors and suppliers
Deliver a high standard of customer service, responding to enquiries in a professional, courteous, and efficient manner.

Fulltime

Project Coordinator

Location

United States , Raleigh

Salary:

Not provided

Terracon Consultants, Inc

Expiration Date

Until further notice

Requirements

High school diploma and a minimum of 4 years’ related experience
Associate or bachelor’s degree in related field preferred
Experience with gINT Geotechnical software and AutoCAD LT preferred (if applicable)
Fluent in Microsoft Office applications
A valid driver’s license with acceptable violation history may be required

Job Responsibility

Provide project delivery support including document control and administration, project tracking, project quality and consistency, and drafting communications resulting in great client experience
Coordinate document processes and systems to support control and availability of project and client documentation to local office/operations including tracking & routing of documentation
Partner with financial analysts/ accountants and the project team to review, track and provide updates on proposal and project status/milestones, project billing, budgets, and timelines/ schedules to ensure contract requirements and management policies are being followed
Partner with financial analysts/ accountants and the project team to draft reports, templates, proposals, fee estimates, and change orders for projects
Draft communications & documentation and perform updates to systems including TerraNet and CRM
Partner with financial analysts/ accountants and the project team to support management of project Work in Progress (WIP), invoicing and Accounts Receivable (AR)
Schedule/coordinate utility locating services and clearances as needed for projects
Perform other engineering support tasks including development of drawings and directives for proposed boring and test pit locations and plans, preparation of boring and test pit logs and coordination of drilling, and field classification of soil and rock samples, as directed
Schedule and communicate with the client regarding project report status, delivery schedule, system access
Coordinate client opportunities/requests for proposals, task and change orders to offices including providing clarification of key project and client requirements

Fulltime

Project Coordinator

Randstad is partnering with a highly regarded construction company that sets the...

Location

Australia , Daceyville

Salary:

70000.00 - 75000.00 AUD / Year

Randstad

Expiration Date

July 04, 2026

Requirements

Previous Customer Service, Call Centre, Contact Centre, Administration, Scheduling, Maintenance
High attention to detail and a proactive attitude
Passion for helping people and providing high quality customer service
2 years experience

Job Responsibility

Answering customer phone calls and discussing possible solutions
Entering customer and job details into the internal database
Scheduling the relevant contractors to the job, in a timely manner
Providing frequent updates to the customer and contractors
Once the job is completed, processing any outstanding invoices

What we offer

Work from home 2-3 days per week after initial probation period
Attractive bonus based on performance - earn up to an extra $5k per year
Work with a friendly, supportive and high performing team
Parking on site in Hillsdale

Fulltime

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Project Coordinator

Due to continued growth, we are seeking a Project & Installation Coordinator to ...

Location

United Kingdom , Warrington

Salary:

35000.00 GBP / Year

Wallace Hind

Expiration Date

Until further notice

Requirements

Be solutions-focused, customer-centric and capable of re-prioritising workloads as business needs change
Be confident communicating with customers, suppliers, project managers and installation teams
Hold a full driving license and be confident driving across the UK to visit customer sites
Be proficient in Microsoft Excel

Job Responsibility

Manage projects from order receipt through to installation and final completion
Coordinate installation schedules, subcontractors and project resources across multiple projects
Liaise with customers, suppliers and installation teams to ensure smooth project delivery
Conduct site visits to assess project requirements and oversee installations
Order materials and manage supplier relationships to meet project deadlines
Maintain project documentation, schedules and RAMS where required

What we offer

Company car or car allowance
25 days annual leave plus bank holidays
Private medical insurance
Pension scheme

Fulltime

Project Coordinator

ONNEC Group are a leading independent technology partner and global integrator, ...

Location

Malaysia , Kuala Lumpur

Salary:

Not provided

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Experience working as a Project Coordinator or in a similar role
Experience working in a customer facing environment
Experience working with teams of Engineers or Project Managers
Excellent use of Microsoft products i.e. Word, Excel, and PowerPoint
Good organisational skills
Good communication skills
Ability to work well under pressure
Enthusiastic and a team player

Job Responsibility

Provide administrative support to the project teams
Placement and progress chasing of supplier purchase orders in line with the company authorisation matrix
Co-ordination of deliveries to project locations
Chasing and collation of progress reports from project team and other stakeholders
Operations & Maintenance manual, documentation, tracking & reporting
Input of timesheet data for all project contract personnel
Coordination, management and minute-taking of client and internal meetings
Control and management of material stock sheets and asset lists
Control and management of onsite tester records and calibration
Administration of customer documentation portals (document uploads and downloads)

Project Coordinator

We’re looking for a highly organized, detail-driven Project Coordinator who thri...

Location

United States , West Des Moines

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in billing, project coordination, or operations support
Background in service-based or project-driven environments is a plus
Strong attention to detail with the ability to manage high-volume workflows
Problem-solving mindset with a proactive, team-oriented approach

Job Responsibility

Act as a key liaison between field teams, operations, and accounting
Support multiple active service projects—keeping timelines, data, and communication aligned
Review and track labor, materials, and project activity in real time
Process and validate work orders to ensure clean, accurate billing
Manage high-volume invoicing with a strong focus on accuracy and detail
Track project-level costs including labor, materials, and subcontractors
Identify and resolve discrepancies in time, materials, and billing
Partner with internal teams to ensure data integrity and smooth project execution

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Project Coordinator

We are seeking a Project Coordinator to support project planning, scheduling, co...

Location

United States , Oakland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of project coordination or administrative support experience
Familiarity with project management tools
Strong time management and communication skills
Detail-oriented with the ability to manage deadlines
Bachelor’s degree preferred

Job Responsibility

Assist with project timelines, milestones, and deliverables
Coordinate meetings and track action items
Maintain project documentation and status reports
Communicate updates to internal stakeholders
Support budget tracking and resource coordination

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

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