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Robert Half Logo Robert Half · Office Administration

Project Coordinator

United States, Palo Alto · Job Posted June 15, 2026
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Job Description

We are looking for a Project Coordinator to support departmental initiatives and help keep projects organized, on schedule, and well documented in Palo Alto, California. This Long-term Contract position will work closely with leadership, internal teams, and external partners to coordinate daily operations, maintain administrative workflows, and assist with project reporting and resource tracking. The role is ideal for someone who can balance multiple priorities, communicate effectively, and contribute to a well-run healthcare or clinical environment.

Job Responsibility

  • Coordinate complex scheduling and calendar management activities
  • Plan and organize onsite meetings, events, and team gatherings
  • Prepare detailed meeting agendas, itineraries, and supporting materials
  • Collaborate closely with administrative partners, business teams, and stakeholders across departments
  • Create, edit, and maintain professional documents, reports, spreadsheets, and presentations
  • Track action items, deadlines, and project deliverables
  • Support project planning and coordination efforts to ensure timely completion of objectives
  • Maintain accurate records and documentation
  • Provide high-quality customer service and support to executives, leadership teams, and stakeholders
  • Assist with special projects and administrative initiatives as assigned

Requirements

  • High School Diploma or GED equivalent
  • Strong organizational and time management skills
  • Excellent written and verbal communication abilities
  • Demonstrated experience with scheduling and coordination in a professional environment
  • Strong documentation and record-keeping skills
  • Exceptional attention to detail and follow-through
  • Ability to manage multiple priorities and deadlines simultaneously
  • Professional customer service skills with executives and stakeholders

Nice to have

  • Proficiency with Microsoft Outlook, Excel, Word, and PowerPoint
  • Experience supporting projects, programs, or cross-functional initiatives
  • Familiarity with AI tools and technologies
  • Experience coordinating meetings, events, and executive-level activities

What we offer

  • Medical, vision, dental, and life and disability insurance
  • Enrollment in company 401(k) plan
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