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Robert Half Logo Robert Half · IT - Administration

Project Coordinator

United States, Phoenix · Job Posted May 28, 2026
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Job Description

We are looking for a Project Coordinator to support a large-scale retail equipment expansion initiative in Phoenix, Arizona. This Long-term Contract position will focus on keeping project activities organized, monitoring progress across multiple workstreams, and helping ensure store installations stay on schedule. The ideal candidate brings strong administrative and operational coordination skills, is comfortable working with vendors and internal teams, and can manage details accurately in a fast-paced office environment.

Job Responsibility

  • Monitor day-to-day progress across the expansion program and maintain accurate status updates for the project manager
  • Coordinate with vendors to confirm deliveries, address service issues, and help keep installations moving forward as planned
  • Work directly with store teams to resolve scheduling concerns, answer project-related questions, and track open items to completion
  • Review completion details for electrical work and verify required information has been documented before project closeout
  • Process incoming invoices by matching charges to purchase orders, identifying discrepancies, and routing items for resolution
  • Maintain spending logs and prepare organized reporting to support budget visibility and project decision-making
  • Manage shared inbox activity related to project administration and ensure time-sensitive requests are handled promptly
  • Build and update Excel spreadsheets that track shipments, milestones, financial details, and issue status throughout the project

Requirements

  • Experience supporting projects, operations, or office administration in a structured business environment
  • Proficiency with Microsoft Excel and the ability to create, maintain, and organize tracking spreadsheets
  • Familiarity with invoice processing, purchase order matching, or accounts payable support activities
  • Strong organizational skills with the ability to manage multiple priorities and follow up on outstanding items
  • Clear communication skills for working with project managers, vendors, and site-level stakeholders
  • Ability to identify inconsistencies in documentation and escalate issues in a timely manner
  • Comfortable working on-site in Phoenix, Arizona and supporting a fast-moving coordination function

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
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