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Vodafone Logo Vodafone · IT - Administration

Project Coordinator

Germany, Dresden Employment contract · Job Posted July 03, 2026
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Job Description

The Project Coordinator role exists within Delivery function of Vodafone Business Technology Solutions (VBTS). Reporting to the Senior Portfolio Manager, the Project Co-Ordinator is responsible for the overall project schedule, to ensure successful tracking and reporting throughout the project lifecycle, from planning to successful handover into business-as-usual operations, with a focus on meeting project commitments on time as agreed with the customer, through strong teamwork and pragmatism.

Job Responsibility

  • Day to Day responsibility is to support the Senior Portfolio Manager for the programme’s overall schedule
  • Works as part of a matrix-team of multi-talented people from across geographical locations, cultures and organisations, including Vodafone, its vendors and its customers
  • Analyse the project deliverables and manage cross-program dependencies to inform managers of schedule concerns, issues, and risks
  • Analyse supplier (internal and third party) schedules and work with them to achieve against the approved baseline schedule
  • Monitor governance standards across the portfolio, including tracking and updating project deliverables
  • Creation and maintenance of project/program trackers, tools and documentation
  • Assist with the preparation of consolidated material for project reports for regular review by key stakeholders
  • Attend inter-department and customer meetings to facilitate communication of schedule changes and their impacts to various operating groups
  • Oversee all communications within delivery compliance / deviation and managing the controls of schedule deviation (project change control)
  • Assist with the compilation and distribution of monthly portfolio level reports
  • Use digital tools to enable decision making from Project/Program reports
  • Support Project/Program Managers in the planning process
  • Align schedule across workstreams for PM’s Low-Level Design and contractor resources, maintaining all inter-dependencies and resolving conflicts
  • Provide admin support across the portfolio, including documentation control, meeting scheduling, minute taking and database maintenance
  • Define and implement schedule change approval and tracking processes
  • Collaborate with peers working in other portfolios to ensure best practice and lessons learned are being shared

Requirements

  • A successful track record of supporting complex customer projects within a fast-paced ICT or Telecommunications industry
  • Experience of working in a highly matrixed, agile organisation
  • Previous Project Co-ordinator experience required who has experienced with the project management lifecycle
  • Experience in Structured Cabling System delivery and Data Center fitout is preferred
  • Strong digital skills across the whole O365 suite including PowerApps and PowerBI are desirable
  • MS Excel & MS Project knowledge is mandatory
  • Experience of using other project support tools
  • such as SharePoint & project management reporting tools (e.g. Planview/SAP)
  • Experience of using AutoCAD and similar design tool is preferred
  • Excellent interpersonal, organisational, communication and presentation skills, especially when working with remote team members and stakeholders
  • Established team player with the ability to build strong relationships with customers, vendors and internal stakeholders
  • A self-starter with a determination to succeed, balanced with appropriate tact and diplomacy
  • Ability to manage from a distance, resources who work for other organisations
  • PRINCE2 Foundation/Practitioner desirable
  • Other Project Management methodology certifications such as PMP, Agile, etc are desirable
  • ITIL v3/4 desirable
  • Fluent English and German
  • Mandarin preferable

Nice to have

  • PRINCE2 Foundation/Practitioner desirable
  • Other Project Management methodology certifications such as PMP, Agile, etc are desirable
  • ITIL v3/4 desirable
  • Mandarin preferable
  • Experience in Structured Cabling System delivery and Data Center fitout is preferred
  • Strong digital skills across the whole O365 suite including PowerApps and PowerBI are desirable
  • Experience of using AutoCAD and similar design tool is preferred
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