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Project Coordinator

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Impellam Group

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Location:
United Kingdom , Whiteley, Fareham

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

Project Coordinator to support our growing Project Services function across Defence, Aviation and Technology service lines. This is a brilliant opportunity for someone who enjoys variety, problem‑solving and working with multiple stakeholders.

Job Responsibility:

  • Coordinating contractor onboarding, compliance and documentation
  • Managing weekly timesheet collection and supporting invoice administration
  • Preparing trackers, reports and updates for internal teams
  • Supporting WIP, accruals, budget tracking and other financial processes
  • Liaising with contractors, suppliers and internal stakeholders
  • Assisting with security vetting, IR35 documentation and aviation pass processes
  • Helping maintain accurate financial, compliance and operational records
  • Supporting client engagement setup and internal system updates

Requirements:

  • Strong attention to detail
  • Confident communicator
  • Comfortable working with data, numbers and spreadsheets
  • Good Excel skills (filtering, formulas, sorting)
  • Highly organised with the ability to juggle multiple tasks
  • Proactive, reliable and curious
  • Administration, coordination or operations background
  • Experience with timesheets, invoicing or contractor onboarding
  • Awareness of IR35, vetting or compliance processes
  • Experience within Defence, Aviation or Technology environments

Nice to have:

  • Administration, coordination or operations background
  • Experience with timesheets, invoicing or contractor onboarding
  • Awareness of IR35, vetting or compliance processes
  • Experience within Defence, Aviation or Technology environments
What we offer:
  • Competitive + Benefits
  • Work within a supportive, high‑trust team across multiple service lines
  • Exposure to large‑scale, high‑profile projects
  • Tailored training across compliance, financial admin, onboarding and operational frameworks
  • Clear progression routes into PMO, Project Operations, Compliance, Commercial Support and more
  • A role with real impact - supporting delivery across expanding programmes and helping maintain operational excellence

Additional Information:

Job Posted:
April 11, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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