Project Coordinator

• Schedule surveys, pre-start meetings, and site visits in alignment with Project Managers and client availability
• Coordinate installation works, snagging, commissioning visits, and resource allocation using internal systems (TeamUp, Smartsheet, Dropbox)
• Manage skip/container bookings, installer briefings, and delivery notes for seamless project execution
• Maintain accurate project trackers and update calendars with confirmed dates and changes
• Prepare, review, and submit Risk Assessments & Method Statements (RAMS) tailored to each project
• Compile and distribute delivery notes, installation packs, small works reports, and commissioning handover documentation
• Ensure accurate record-keeping across project folders and internal systems
• Support NCR (non-conformance report) submission processes and follow red-flag procedures to resolve unfinished works
• Act as first point of contact for client scheduling, confirmations, and project updates
• Draft and send detail oriented client communications, ensuring clarity on scope, timelines, and site requirements
• Liaise with installers, contractors, and internal departments (Pre-Con, Logistics, Aftercare, Accounts, Quality, Operations)
• Support labour allocation by liaising with Resource Managers and ensuring installers have all relevant project information in advance
• Coordinate delivery of doorsets, components, and consumables in line with project timelines
• Ensure appropriate site access, permits, and client requirements are arranged prior to works commencing
• Identify opportunities to streamline scheduling, documentation, and communication processes
• Provide feedback on recurring issues and support the development of best practices across the Projects team

• Previous experience in project coordination, administration, or scheduling within construction, manufacturing, or installation-based industries preferred
• Understanding of site-based health & safety requirements and documentation (RAMS, permits, etc.) desirable
• Familiarity with fire doors, specialist joinery, or healthcare construction projects advantageous but not essential (training provided)
• Strong organisational and time-management skills with the ability to manage multiple projects simultaneously
• Excellent written and verbal communication, with a detail oriented approach to client interactions
• High attention to detail, particularly when handling technical documentation and schedules
• Ability to work collaboratively across departments and with external stakeholders
• Proactive problem-solving mindset, capable of escalating issues when required
• IT proficiency (Outlook, Excel, Smartsheet, TeamUp, Dropbox, etc.)

Familiarity with fire doors, specialist joinery, or healthcare construction projects

• medical, vision, dental, and life and disability insurance
• eligible to enroll in our company 401(k) plan