Project Coordinator

• Coordinate activities among vendors, clients, and internal teams, ensuring timely communication and task completion
• Assist Project Managers with schedules, task tracking, and deliverables using tools like Microsoft Project, Jira, Smartsheet, or Asana
• Prepare and distribute meeting notes, progress reports, dashboards, and Gantt charts
• Maintain project documentation and version control, ensuring compliance with internal standards
• Track milestones, dependencies, and risks, and assist with progress and action item reporting
• Support training coordination, invoice processing, and project closeout activities
• Partner with finance to track invoices, expenses, and unbilled items
• Develop and update standard operating procedures (SOPs) to enhance efficiency and consistency
• Identify and recommend process improvements or automation opportunities

• Bachelor’s degree in business, Construction Management, Information Technology, or related field and 8 years of experience
• Associate degree and 10 years of experience
• High School Diploma/GED and 11 years of related experience
• Strong organizational, communication, and problem-solving skills
• Proven ability to manage multiple priorities and work with diverse stakeholders
• Exceptional attention to detail and follow-through
• Experience with IT project documentation, change control, and version management
• Understanding of construction operations, project scheduling, and IT systems integration
• Proficiency in Microsoft Office Suite and collaboration tools such as Teams, SharePoint, Jira, Confluence, or Smartsheet
• Knowledge of project governance, KPIs, and risk management principles

Project management certification (PMP, CAPM, CompTIA Project+) or Agile framework certification (Scrum Master, Agile Practitioner)