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Project Coordinator

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Robert Half

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Location:
United States , Brooksville

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Category:
Construction

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Contract Type:
Not provided

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Salary:

55000.00 USD / Year
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Job Description:

We are looking for a detail-oriented Project Coordinator to support construction operations in Brooksville, Florida. This position plays a central role in keeping administrative, project, and accounting activities organized for a growing contractor focused primarily on commercial work. The ideal candidate brings construction industry experience, strong coordination skills, and the ability to manage competing priorities in a fast-paced office environment.

Job Responsibility:

  • Coordinate project documentation from kickoff through completion, ensuring files, approvals, and required records remain accurate and up to date.
  • Prepare and organize contract materials, bid information, and supporting documents needed for active and upcoming construction projects.
  • Track schedules, milestones, and project requirements so internal teams can stay aligned with deadlines and client expectations.
  • Process and maintain change order records, following up on updates and communicating status to the appropriate stakeholders.
  • Provide day-to-day administrative support to leadership by helping manage correspondence, documentation, and operational priorities.
  • Assist with accounting-related tasks such as invoice support, basic accounts receivable coordination, and data entry in QuickBooks.
  • Help manage permit-related paperwork and monitor submission requirements to support project readiness and compliance.
  • Work with subcontractors and vendors to gather bid details, confirm documentation, and keep project information organized.

Requirements:

  • At least 3 years of experience in construction administration, project coordination, or a closely related role.
  • Practical knowledge of construction processes, project documentation, and coordination requirements within a contractor environment.
  • Experience using QuickBooks for accounting support, job-related tracking, or administrative recordkeeping.
  • Familiarity with building permits, subcontractor bid coordination, and contract-related documentation.
  • Strong organizational skills with the ability to manage multiple deadlines and shifting priorities effectively.
  • Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.
  • Clear written and verbal communication skills for working with office staff, leadership, vendors, and subcontractors.
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 05, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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