Project Coordinator

• Support PMs across multiple accounts, ensuring timelines, budgets, and deliverables are tracked and up to date
• Create and manage project documentation including schedules, budgets, purchase orders, change orders, and status reports
• Assist in sourcing and procuring materials and services, including obtaining quotes and managing vendor/subcontractor coordination
• Update and maintain systems such as Salesforce, NetSuite, Smartsheet, and other project management tools
• Partner with design, engineering, and production teams to anticipate challenges and resolve issues proactively
• Coordinate logistics for tradeshow, event, and installation projects, including site schedules and services
• Provide financial administration support including invoice tracking, payment applications, and reporting
• Support on problem solving, solution development, and continuous process improvement initiatives

• Prior coordination experience in commercial construction, specialty fabrication, retail rollouts, large-scale events, or tradeshow environments
• Experience supporting multiple PMs or departments simultaneously
• Familiarity with Salesforce, NetSuite, Smartsheet, Bluebeam, or other project/digital workflow tools
• Exposure to vendor/subcontractor management
• Knowledge of billing systems (e.g., GCPay, SOV management) a plus
• Strong organizational skills with the ability to manage multiple tasks and shifting priorities
• Experience creating and managing project budgets and timelines
• Competence in Excel and other Microsoft Office tools
• Strong documentation and reporting skills with attention to detail
• Basic understanding of production and build methodologies (tradeshow/event builds, fabrication, or permanent installs)
• Effective written and verbal communicator with cross-functional teams and external partners
• Problem-solving mindset with ability to work independently and collaboratively

Knowledge of billing systems (e.g., GCPay, SOV management)

• Excellent Medical Insurance
• Excellent Dental Insurance
• Excellent Vision Insurance
• Paid Time Off, Holiday Pay
• 401K matching program after 90 days of employment
• 100% Company Life and Long-Term Disability Coverage
• Employee Referral Program