Project Coordinator Job at Veolia (San Francisco)

Project Coordinator

Veolia

Location:
United States , San Francisco

Category:
Office Administration

Contract Type:
Not provided

Salary:

67000.00 - 69000.00 USD / Year

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Job Description:

Veolia is seeking a Project Coordinator for our client in San Francisco, CA. The Project Coordinator will have a minimum of five years of experience in facilities services, administrative assistance, high end hospitality or similar. This role will join a team of approximately 12 Facilities Engineers -and our client team of approximately 4 Asset Services Team. The collective team supports approximately 2.5M square feet of Class A research and development wet lab and office space in San Francisco.

Job Responsibility:

Manage and organize proposals, including uploads and ongoing document management
Conduct regular property and vendor walks (landscaping, janitorial, etc) and provide inspection summaries and follow through on action items
Prepare and maintain templates and draft entries within the Teams proposal log
Monitor Angus work orders and coordinate with Security/janitorial/engineering teams for timely follow-up
Create and post building signage
Serve as point of contact for hauling and waste communications
Oversee permit handling – scanning, delivery, and digital filing
Maintain the building engineering and vendor activity calendar
Draft facilities-related tenant memos and notices
Manage badge access and access control for tenants and vendors
Coordinate with security and vendors for scheduled on-site work
Support project management efforts, including but not limited to, painting projects and garage improvements (elevator repairs, non-slip stair paint, etc.)
Assist building engineering teams in maintaining the project list and tracking progress
Manage Hub updates, including tenant memos and contact/company information
Provide logistical support for tenant events and on-site coordination
Overall project management of smaller facilities related items e.g. landscaping, painting, or signage enhancements

Requirements:

Associated degree or equivalent college education from an accredited institution
Five (5) years of experience in facility services, administrative assistance, high end hospitality or similar experience in a high standard, fast paced, large volume professional and customer service-oriented environment
Proficient in MS Office Suite, especially Outlook, Word, and Excel – as well as industry standard office equipment
Excellent verbal and written communication
Strong interpersonal and problem-solving skills
Strong organizational and administrative skills
Initiative-taking and proactive, focused on achieving results, motivated to provide excellent service
Must be dependable and able to multi-task with a strong attention to detail
Ability to work well independently and as a team

Nice to have:

Experience working in SAP
Experience working in Angus Anywhere or other similar CMMS platform
Some proficiency in reading architectural, mechanical, electrical, and or plumbing drawings

What we offer:

Paid time off policies
Health insurance
Dental insurance
Vision insurance
Life insurance
Savings accounts
Tuition reimbursement
Paid volunteering
Employer sponsored 401(k) plan

Additional Information:

Job Posted:
January 02, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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