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The Project Coordinator is responsible for ensuring effective commercial governance, financial oversight, and contract management across Strat. Finance projects. The role acts as a central point of coordination for Operations Managers, Project Directors, Accounts, and the wider commercial team, ensuring that financial processes are accurate, compliant, and aligned with business expectations. The position supports informed decision making by providing high quality commercial data, timely reporting, and structured governance. The Project Coordinator will be primarily based in the London office with likely visits to client sites as required. The role will also encompass assisting the Strategic Finance project teams with administration and document creation across several projects.
Job Responsibility:
Oversee and validate contracts, subcontract agreements, and commercial documentation
Act as the main contact for contract queries and ensure compliance with company policies
Manage the weekly commercial tracker and align costs, forecasts, and WIP
Lead weekly commercial reviews to support governance and consistency
Provide expert commercial support on cost transfers, intercompany charges, and commitments
Work closely with Accounts, OMs, and PDs to resolve commercial issues and support major works
Monitor invoicing and AROC activity across all projects
Support OMs with invoicing accuracy and act as the key link with the Accounts team, managing critical dates, follow-ups, and escalations
Prepare and maintain the month-end tracker
Coordinate updates for PD sign‑off and assist with reporting across NetSuite, Intact, and other systems globally
Track project retentions, chase outstanding amounts, and report on recovery progress and risks
Provide day‑to‑day commercial and administrative support to the Strategic Finance team
Produce and maintain project reports and assist with governance activities
Requirements:
Relevant experience working with financial services clients
Strong commercial and financial acumen
Efficient communicator capable of managing internal and external stakeholders
Highly organised with strong attention to detail
Ability to interpret contractual and financial documentation
Proactive approach to issue resolution and process improvement
Competent user of financial systems (e.g. NetSuite, Intact)
Good general MS Office suite experience (Outlook, Word etc)
Strong Microsoft Excel capabilities (analysis / reporting)
Prioritization skills and multitasking ability
Ability to work under pressure
Nice to have:
Experience of IT Service Management Administration and Project Life Cycles
Information Technology Infrastructure Library - Foundation (ITIL®)
Good knowledge of structured cabling standards and cable types (FTP, UTP & optical fibre)