Project Coordinator Job at 360 Resourcing Solutions (Kilmarnock)

Project Coordinator

360 Resourcing Solutions

Location:
United Kingdom , Kilmarnock

Category:
Hospitality and Tourism

Contract Type:
Not provided

Salary:

40000.00 - 45000.00 GBP / Year

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Job Description:

Buzzworks is entering an exciting new phase of growth. With refurbishments, fit-outs and room developments underway across our estate — and further expansion planned — we are now looking for a highly organised and commercially aware Project Coordinator to support the delivery of these projects. This is an opportunity to play a key role in shaping the spaces that define the Buzzworks experience, ensuring projects are delivered on time, on budget and in line with our brand standards. As Project Coordinator, you will support refurbishment and development projects across our venues and hotel portfolio. Acting as the central link between contractors, suppliers, site teams and internal stakeholders, you will help ensure projects remain organised, commercially controlled and progressing to schedule. This is a fast-paced, multi-project role requiring strong organisation, attention to detail and confident stakeholder management.

Job Responsibility:

Support refurbishment and fit-out projects from planning to handover
Coordinate timelines, track milestones and flag risks early
Maintain project trackers, action logs and progress updates
Manage quotes, lead times and tender comparisons
Ensure required documentation (insurance, RAMS, certifications) is in place
Monitor contractor performance and snagging completion
Source and purchase FF&E, fixtures and small wares
Raise and track purchase orders in line with company procedures
Monitor budgets, identify variances and coordinate site deliveries
Maintain accurate documentation and cost reporting
Support compliance and project close-out
Ensure refurbishments align with Buzzworks brand and operational standards

Requirements:

Experience as a Project Coordinator (ideally within hospitality, hotels or leisure)
Strong procurement and purchasing experience
Experience supporting refurbishments or fit-out projects
Confident managing contractors and suppliers
Excellent organisational skills and attention to detail
Ability to manage multiple projects simultaneously

Nice to have:

Experience working in live hospitality environments
Knowledge of hotel operations and back-of-house requirements
Familiarity with FF&E purchasing
Experience using project management or procurement systems

What we offer:

Training & Development opportunities
40% staff discount across all Buzzworks venues
Stream – access your wages when you need them
Extra holidays at 1, 3 and 5 years
Wellbeing support – EAP, wellness hub & gym discounts
Proud to be recognised in the Best Companies Top 100

Additional Information:

Job Posted:
February 20, 2026

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