CrawlJobs Logo
A
AdMed, Inc. · IT - Administration

Project Coordinator

United States, Philadelphia · Job Posted May 27, 2026
Apply Position
Job Link Share

Job Description

AdMed is an award winning, integrated agency that designs and delivers modern training tools for pharmaceutical, biotech, diagnostic and medical products, with one goal: to ensure that healthcare professionals, sales teams, employees and consumers understand what they need to know regarding the science behind their products. This is tomorrow’s teaching like you’ve imagined it – with proven results. AdMed has over 30 years of industry experience and we are looking for a dynamic, passionate, experienced Project Coordinator! The Project Coordinator is responsible for consistent submission success. They have full knowledge of all client submission requirements, are responsible for working with content developer and project manager in assembling all submission components including the tagging, linking and uploading of submission files and support materials.

Job Responsibility

  • Work closely with Project Management, Business Development, Content, and Production teams
  • Partner closely with account teams to assist in preparation of submissions, including training on and managing all interaction with client-side systems
  • Lead management of personnel assignment for tasks associated with client-side systems
  • Ensure the accuracy and integrity of company reference library use on all client-side systems
  • Specialize in all client-side submission portals and protocols
  • Regularly maintain a submission calendar to ensure timely submissions and to give teams a real-time view of projects
  • Support representation of project status during client meetings and work with project management on key submission dates for status/project plans.

Requirements

  • Excellent people/team-building skills and the ability to work with a wide range of people
  • Strong verbal and written communication and interpersonal skills
  • Ability to handle multiple projects and meet all deadlines
  • Ability to work in a fast-paced, deadline-oriented environment
  • good organizational, multitasking, and prioritizing skills
  • Ability to accurately review complex materials including texts, graphics, audio, and videos with excellent attention to detail
  • Bachelor’s degree in marketing/business or science-related field.

What we offer

  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance
AdMed, Inc. - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Project Coordinator

8 matching positions

Project Coordinator

We are looking for a detail-oriented Project Coordinator to support construction...
Location
Location
United States , Brooksville
Salary
Salary:
55000.00 USD / Year
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 3 years of experience in construction administration, project coordination, or a closely related role.
  • Practical knowledge of construction processes, project documentation, and coordination requirements within a contractor environment.
  • Experience using QuickBooks for accounting support, job-related tracking, or administrative recordkeeping.
  • Familiarity with building permits, subcontractor bid coordination, and contract-related documentation.
  • Strong organizational skills with the ability to manage multiple deadlines and shifting priorities effectively.
  • Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.
  • Clear written and verbal communication skills for working with office staff, leadership, vendors, and subcontractors.
Job Responsibility
Job Responsibility
  • Coordinate project documentation from kickoff through completion, ensuring files, approvals, and required records remain accurate and up to date.
  • Prepare and organize contract materials, bid information, and supporting documents needed for active and upcoming construction projects.
  • Track schedules, milestones, and project requirements so internal teams can stay aligned with deadlines and client expectations.
  • Process and maintain change order records, following up on updates and communicating status to the appropriate stakeholders.
  • Provide day-to-day administrative support to leadership by helping manage correspondence, documentation, and operational priorities.
  • Assist with accounting-related tasks such as invoice support, basic accounts receivable coordination, and data entry in QuickBooks.
  • Help manage permit-related paperwork and monitor submission requirements to support project readiness and compliance.
  • Work with subcontractors and vendors to gather bid details, confirm documentation, and keep project information organized.
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Project Coordinator

We are looking for a detail-oriented Project Coordinator to join our team in Alt...
Location
Location
United States , Altamonte Springs
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience working with Wrike or other project management tools such as Monday.com
  • Proficiency in data analysis and visualization using tools like Power BI, Tableau, or similar platforms
  • Strong skills in Microsoft Office Suite, particularly advanced Excel capabilities
  • Familiarity with data querying tools such as Power Query or Power Pivot
  • Knowledge of process analysis techniques, including root cause analysis and problem diagnosis
  • Excellent communication skills with the ability to present complex information clearly and concisely
  • A customer-focused mindset with the ability to build and maintain strong relationships across all organizational levels
  • At least 3 years of experience in project coordination, data analysis, or a related field
Job Responsibility
Job Responsibility
  • Manage and optimize workflows within project management tools such as Wrike, or similar platforms like Monday.com
  • Generate and analyze reports to support project teams and inform decision-making processes
  • Provide training and technical support to users, addressing questions and troubleshooting issues effectively
  • Monitor and enhance project infrastructure, collaborating with stakeholders to implement necessary changes
  • Conduct root cause analyses to identify and resolve performance issues
  • Design and maintain dashboards, scorecards, and visual reports to present actionable insights
  • Develop training materials and document processes to ensure clarity and consistency across teams
  • Collaborate with leadership to establish benchmarks and key performance metrics for operational efficiency
  • Present findings and recommendations to stakeholders through clear and comprehensive presentations
  • Ensure data accuracy by performing audits and validation checks on large datasets
What we offer
What we offer
  • Medical insurance
  • Vision insurance
  • Dental insurance
  • Life insurance
  • Disability insurance
  • 401(k) plan
  • Free online training
  • Fulltime
Read More
Arrow Right

Project Coordinator

Due to continued business growth, we are seeking an experienced Project Coordina...
Location
Location
United Kingdom , Canterbury
Salary
Salary:
Not provided
learnd.co.uk Logo
Learnd
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience in a similar Project Coordinator and finance-based role (essential)
  • Experience within the construction or BMS industry (advantageous but not essential)
  • Strong financial and numerical skills
  • Excellent written and verbal communication skills
  • High level of accountability and attention to detail
  • Strong organisational and time management skills
  • Ability to build effective working relationships across teams
Job Responsibility
Job Responsibility
  • Process sales invoices accurately and in a timely manner
  • Conduct project financial reviews, including applications and invoicing
  • Manage purchase invoice processing and supplier statement checks
  • Produce and issue purchase orders
  • Maintain and organise project documentation within job folders
  • Update operations project managers and maintain invoice forecast sheets
  • Support Regional Managers and Project Managers in day-to-day operations
  • Assist onsite BMS engineers with administrative and coordination tasks
  • Liaise directly with suppliers to support project delivery
  • Monitor and chase outstanding payments
What we offer
What we offer
  • Competitive salary
  • Death in Service cover
  • UK Healthcare cash plan
  • Enhanced sickness and family leave policies
  • Employee Assistance Programme
  • Cycle to Work Scheme
  • Fulltime
Read More
Arrow Right

Project Coordinator

We are seeking a Project Coordinator for a high profile $100m+ building upgrade ...
Location
Location
Australia
Salary
Salary:
Not provided
hickory.com.au Logo
Hickory
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor of Construction Management, Engineering, Architecture, Project Management or equivalent
  • Minimum of 3 years' hands-on experience in the commercial construction industry, ideally delivering fit out, refurbishment and building upgrade projects
  • Sound understanding of construction methodologies and the practicalities of project implementation, including site documentation, construction processes and project sequencing within fast-paced fit out and refurbishment environments
  • Proven ability to build strong relationships with clients, consultants, subcontractors and internal teams, fostering a collaborative approach across projects, particularly within live and occupied environments
  • Strong organisational and time-management skills, with the ability to manage multiple priorities and deadlines while maintaining a high level of accuracy in project documentation and reporting
  • Solid understanding of compliance, risk management and project governance within commercial fit out and refurbishment projects
Job Responsibility
Job Responsibility
  • Develop comprehensive programs and plans for work areas, ensuring efficient use of resources and adherence to project timelines
  • Implement and oversee quality assurance measures to uphold construction standards and ensure the delivery of high-quality project outcomes
  • Actively address and resolve design issues that arise during the construction process to maintain project momentum and quality
  • Manage the procurement process, including sourcing materials and services, negotiating contracts, and ensuring cost-effectiveness
  • Provide diligent financial oversight, tracking project expenditures and generating accurate cost reports for effective budget management
  • Ensure strict adherence to safety, environmental and regulatory compliance standards throughout all project phases
  • Effectively manage trade packages, coordinating the activities of various subcontractors to ensure seamless collaboration and project progress
  • Collaborate with design teams to contribute to the development of comprehensive design packages, aligning them with project goals and requirements
  • Implement robust time management strategies to optimize project schedules and meet project milestones on time
  • Utilise financial software proficiently for accurate budgeting, forecasting and financial analysis
What we offer
What we offer
  • Work-Life Balance: Enjoy a balanced work-life schedule with a standard 5-day work week
  • Family-Friendly Policies: Receive paid parental leave to support your family needs
  • Novated Leases: Take advantage of novated leasing options to maximize your salary and enjoy tax savings on vehicle expenses
  • H-Perks Employee Rewards: Access exclusive discounts, cashback and everyday savings through our internal benefits platform
  • Employee Wellbeing: Access our Employee Assistance Program (EAP) for valuable support and resources
  • Expert In-House Team: Collaborate with our dedicated structures and facades team
  • Diverse Opportunities: Gain exposure to a wide range of roles and industry leaders in our leading market company
  • Fulltime
Read More
Arrow Right

Project Coordinator

Liaison between technical groups and the business. A willingness to provide cons...
Location
Location
United States , Greenwood Village
Salary
Salary:
40.00 - 50.00 USD / Hour
bhsg.com Logo
Beacon Hill
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Liaison between technical groups and the business
  • A willingness to provide constructive feedback on projects
  • Ability to independently research topics using available tools like SharePoint and other document repositories
  • Ability to recognize and determine whether the changes impact other systems
  • Ability to recognize up/downstream dependencies
  • Organizational skills
  • coordination of meeting agendas, minutes, and action items
  • Proficiency in MS Word and Excel
  • Has the drive to research and find information
  • Excellent written and verbal communication
Job Responsibility
Job Responsibility
  • Documenting the ticket
  • Reporting back on the findings and next steps
  • Escalating as needed
  • Prioritization and talking through the tickets with the business
  • Driving the work across the various teams involved
  • Run meetings about the tickets
  • Fulltime
Read More
Arrow Right

Project Coordinator

Location
Location
Ireland , Dublin
Salary
Salary:
32000.00 EUR / Year
sgsco.com Logo
Executive Talent
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in a similar role
  • Previous experience in the construction industry is desirable
  • Strong IT Skills, including previous CRM use
  • Attention to detail in a fast-paced environment
Job Responsibility
Job Responsibility
  • Processing and administering orders from the sales team
  • Manage and maintain all files relating to projects and orders
  • Assist in placing orders for projects
  • Maintain project plans and status reports
  • Maintain an accurate customer database
  • Issuing of invoices and orders
  • Additional adhoc duties as required
  • Fulltime
Read More
Arrow Right
New

Project Coordinator

Location
Location
United States , Chaska
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in a project coordination, project assistant, or administrative support role
  • Strong customer service skills with the ability to communicate professionally with internal and external partners
  • Proficiency with Microsoft Word, Microsoft Excel, and Microsoft Outlook
  • Ability to manage multiple deadlines and stay organized in a fast-paced setting
  • Experience preparing reports, gathering data, and maintaining accurate information
  • Commitment to delivering a positive customer experience and high level of service
Job Responsibility
Job Responsibility
  • Deliver responsive support to both internal departments and external customers, helping address questions and keep work moving forward
  • Coordinate several active projects at once by tracking timelines, priorities, and required follow-up actions
  • Communicate progress updates to stakeholders so teams remain informed on milestones, risks, and next steps
  • Collect project-related information and organize it into clear, accurate reports for review
  • Maintain project documentation and assist with administrative coordination to support day-to-day operations
  • Contribute to a high-volume, fast-paced workplace by adjusting to changing needs and handling additional assignments as requested
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
Read More
Arrow Right

Project Coordinator

Our growing company is searching for experienced candidates for the position of ...
Location
Location
India
Salary
Salary:
Not provided
marrinadecisions.com Logo
Marrina Decisions
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Must possess exceptional written and verbal communication skills with the ability to articulate ideas and feedback in a constructive way
  • Ability to maintain confidentiality
  • Highly organized and detail conscious
  • Ability to work independently
  • Ability to conduct formal presentations to all the levels of management
  • Ability to work in a fast-paced environment
  • 3+ years of industry experience in the Project Coordinator role
  • Master’s Degree in business administration, and management
  • Project Management Certifications: Certified Associate in Project Management (CAPM), Project Management Professional (PMP), or similar
  • Working knowledge of Project Management software like Wrike, Scoro, or similar
Job Responsibility
Job Responsibility
  • Monitoring project progress and creating project status reports for project managers and stakeholders
  • Assisting with resource scheduling so that team members have the resources they need to complete the tasks
  • Scheduling stakeholder meetings and facilitating communication between the project manager and stakeholders throughout the project life cycle
  • Managing project management documents such as the project plan, budgets, schedule, or scope statement, as directed by the Project Manager
  • Executing a variety of project management administrative tasks
  • Proactively support team members when the emphasis is on finalizing all deliverables
What we offer
What we offer
  • Health Benefits
  • Paid Vacation
  • Paid Holidays
  • Paid Sick Time
  • Ongoing Training programs
  • opportunities to learn and grow in this MarTech world
  • Fulltime
Read More
Arrow Right