Project Coordinator with German

• Support the PM in administrative management such as time management, task management, status updates as well as supporting revenue recognition and invoicing
• Support the PM in updating Forterro's project management systems such as Certinia – as appropriate for status, timeline, revenue, invoices, free work hours, EAC and % complete
• Update project tracking tools with personnel and maintains current, complete, and accurate resource requests and supply forecast in alignment with, and under the direction of, the field-based PM organization
• Manage smaller projects and staff augmentation projects on behalf of field Consultants, ensuring delivery on scope, on cost and on schedule and ultimately achieving customer satisfaction
• Manage smaller projects and staff augmentation projects which don’t have PM funding
• Handle enquiries for project scope information, incl. PO and paperwork, directly with Sales, Consultants, Finance and Operations
• Accurately set up projects based on requests coming in via JIRA
• Book Change Requests correctly on projects
• Track funding availability on project and ensures system accuracy
• Provide detailed project info to PM, Team Lead, Business Lead and/or Client as required
• Work with Workforce Management to ensure that project staffing is correct in Certinia
• Create and maintain accurate revenue forecast for the projects under their direct management
• Ensure project resources hand in timely and accurate timesheets
• Approve timesheets and ensure that time is adjusted as necessary
• Collect consulting reports and completion certificates as required
• Support project revenue recognition and invoicing
• Proactively examine existing unused funding on projects under their management to help Team Leads and Business Leads identify potential revenue opportunities
• Ensure that projects under their management are maintained accurately (adding tasks, extending end dates, maintaining Role Budgets, adding hours for change requests, etc.)
• Work with Business Management and Finance to review supporting documents for projects under their management for accuracy as required (discounting, deal review compliance, etc.)
• Cooperates with the PMs to close out projects in Certinia
• Support the PM in preparation of project reports, financial reports, and other analysis
• Administrative support to revenue forecasting activities

• Bachelor’s degree in Business Administration, Operations Management, Information Technology, or a related field
• Proven experience (2+ years) in a client interaction role and ability to perform with minimum supervision in multiple projects
• Very good German and English skills (both verbal and written)
• Experience with a Professional Services Automation system (e.g. Certinia / Financial Force) preferred
• Project management and organizational skills, with the ability to manage multiple priorities and stakeholders
• Good organizational management skills and well-developed interpersonal skills
• Ability to manage multiple parallel engagements and dealing with ambiguity
• Ability to work in a team environment, but also be self-directed, proactive, and action-oriented
• Very good customer service skills and a drive for results
• Good analytical and problem-solving abilities
• Good interpersonal and communication skills and adequate problem-solving skills in order to successfully engage with internal and external stakeholders
• High level of integrity, professionalism, and discretion

Experience with a Professional Services Automation system (e.g. Certinia / Financial Force) preferred