CrawlJobs Logo
Barbaricum Logo Barbaricum · IT - Administration

Project Coordinator (Project Management Specialist)

United States, Indianapolis · Job Posted May 30, 2026
Apply Position
Job Link Share

Job Description

Barbaricum is seeking a Project Coordinator (Project Management Specialist) to provide administrative, logistical, and project coordination support for mission-critical programs and initiatives. The selected candidate will assist program and project leadership with scheduling, documentation management, stakeholder communications, and project tracking activities to ensure efficient and effective program execution. The Project Coordinator will support a variety of operational functions, including cyber program support, strategic planning, logistics, and safety initiatives. The successful candidate will leverage strong organizational, communication, and administrative skills to coordinate activities, maintain project documentation, and facilitate collaboration among project teams and stakeholders.

Job Responsibility

  • Provide administrative and project coordination support for program, project, logistics, strategic planning, and safety initiatives
  • Coordinate meetings, appointments, project schedules, and stakeholder communications to support effective program execution
  • Prepare, distribute, and maintain correspondence, reports, presentations, meeting minutes, and project documentation
  • Assist Program and Project Managers with tracking project milestones, deliverables, action items, and resource requirements
  • Maintain project records, filing systems, and documentation repositories to ensure accuracy and accessibility of information
  • Support logistics planning, event coordination, and administrative activities related to project and program operations
  • Utilize Microsoft Office applications and project management tools to organize data, generate reports, and support project tracking activities
  • Serve as a point of contact for internal and external stakeholders, responding to inquiries and facilitating communication across teams
  • Support compliance with organizational policies, procedures, and administrative requirements, including HR-related processes and documentation
  • Assist with problem resolution, process improvement initiatives, and other administrative functions that contribute to successful program execution

Requirements

  • Active DoD Secret Clearance
  • Associates degree or equivalent experience
  • Demonstrated experience in general office management services including answering and directing phone calls, organize and schedule meetings and appointments, produce and distribute correspondence memos, letters, forms, and develop and maintain a filing system, and providing general support to visitors
  • Demonstrated experience with HR policies and procedures, communicates with coworkers and assist with problem resolution
  • Demonstrated experience with Microsoft products, organizing and building project management documentation, and assisting Program and Project Manager with variety of administrative taskings
Barbaricum - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Project Coordinator (Project Management Specialist)

8 matching positions

Multidomain Operations Manager (Project Management Specialist) Project Manager - II

Barbaricum is seeking an experienced Multidomain Operations Manager (Project Man...
Location
Location
United States , Indianapolis
Salary
Salary:
Not provided
barbaricum.com Logo
Barbaricum
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Active DoD Top Secret/SCI Clearance
  • Minimum 8-10yrs experience in planning, scoping, developing, designing, and directing of major projects with broad requirements in Multidomain Operations focusing on Electronics Warfare and a secondary focus on Cyber Operations. Additional experiences in Intelligence Operations, Land Operations, Air Operations, Sea Operations, and Space Operations are desired.
  • Preferred experience is Electronics Warfare. Cyber and Intelligence experience will be considered.
  • Demonstrated experience with coordinating with external contributing agencies and organizations including various functional elements within the internal organization and establishing responsibilities and setting expectations
  • controlling and managing budgets and schedules.
Job Responsibility
Job Responsibility
  • Lead the planning, coordination, execution, and oversight of multidomain operations projects supporting Department of Defense (DoD) mission objectives
  • Manage complex projects involving Electronic Warfare (EW), Cyber Operations, Intelligence Operations, and other multidomain mission areas, ensuring alignment with operational requirements
  • Coordinate with government stakeholders, partner organizations, and cross-functional teams to establish project objectives, responsibilities, timelines, and deliverables
  • Develop and maintain project plans, schedules, budgets, and resource allocations to ensure successful project execution and mission outcomes
  • Facilitate collaboration across operational domains, including land, air, sea, space, cyber, and electromagnetic spectrum operations
  • Monitor project performance, identify risks and issues, and implement mitigation strategies to maintain cost, schedule, and performance objectives
  • Support the integration of operational, intelligence, cyber, and electronic warfare capabilities into unified mission planning and execution efforts
  • Prepare and deliver project status reports, briefings, and recommendations to senior leadership and government stakeholders
  • Ensure compliance with organizational policies, contractual requirements, and applicable DoD standards
  • Provide leadership, guidance, and oversight to project teams while fostering effective communication and coordination among all stakeholders
  • Fulltime
Read More
Arrow Right

Associate Project Management Specialist

At Boeing, we innovate and collaborate to make the world a better place. We’re c...
Location
Location
United States , Auburn
Salary
Salary:
81600.00 - 110400.00 USD / Year
boeing.com Logo
Boeing
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 1+ years of experience leading and managing projects
  • 1+ years of experience managing project schedules and managing programs and projects
  • Experience in operations, facilities management, maintenance, manufacturing, construction projects and/or project management
  • Experience with project management work, to include meeting cost, schedule and quality targets
Job Responsibility
Job Responsibility
  • Work Package Development: Create comprehensive work packages that encompass budget/funding sources, schedules, drawings, specifications, statements of work, procurement, and estimates
  • Stakeholder Coordination: Collaborate with internal stakeholders, including Business Partners, Environmental Health and Safety (EHS), In-House Trades, Security, and IT, to develop and implement effective project plans
  • Document Integration: Assemble and release work packages by integrating various documents such as facilities work orders, contract service requests, drawings, vendor quotes, schedules, and permits, ensuring a complete package for project implementation
  • Scope Definition: Identify project needs and develop clear scopes of work to meet customer requirements effectively
  • Compliance Assurance: Ensure all projects comply with Boeing and regulatory standards at city, county, state, and federal levels
  • Project Closeout: Oversee comprehensive project closeout processes, ensuring proper retention of project and contract files for audit trails and compliance with Records Retention, Internal Audit, IRS, Property Accounting, Legal, and Facilities
  • Implementation Monitoring: Monitor and coordinate activities on complex projects, including relocations, construction, utility shutdowns, budget management, schedules, and project reviews
  • Quality Assurance: Ensure project implementation meets established quality, cost, schedule targets, and regulatory requirements
  • Request Management: Validate new requests against acceptance criteria, log them into the work management system, and track progress with minimal guidance
What we offer
What we offer
  • health insurance
  • flexible spending accounts
  • health savings accounts
  • retirement savings plans
  • life and disability insurance programs
  • paid and unpaid time away from work
  • Generous company match to your 401(k)
  • Industry-leading tuition assistance program pays your institution directly
  • Fertility, adoption, and surrogacy benefits
  • Up to $10,000 gift match when you support your favorite nonprofit organizations
  • Fulltime
Read More
Arrow Right

Senior Or Lead Project Management Specialist

At Boeing, we innovate and collaborate to make the world a better place. We’re c...
Location
Location
United States , Huntsville
Salary
Salary:
Not provided
boeing.com Logo
Boeing
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • More than 5 years of experience managing projects or programs
  • More than 5 years of experience in a leadership role, leading teams or projects to successful completion
  • Experience preparing executive-level briefings
  • Experience working in a manufacturing/production environment
Job Responsibility
Job Responsibility
  • Responsible for being the program lead integrator through multi-year factory optimization & rearrangement
  • Responsible for scope execution (cost, technical, and schedule), briefings, tag-ups, and events in support of program requirements
  • Integrates all internal and external stakeholders to complete the project scope
  • Scope includes but is not limited to planning, procurement, coordination, customer approvals, and first article execution
  • Leads others and directs all phases of assigned cross-organizational or business unit projects demonstrating proficiency in all project management areas in accordance with accepted project management standards in the industry (e.g., PMI, Project Management Body of Knowledge [PMBOK], ANSI, and ISO standards)
What we offer
What we offer
  • competitive base pay and variable compensation opportunities
  • health insurance
  • flexible spending accounts
  • health savings accounts
  • retirement savings plans
  • life and disability insurance programs
  • programs that provide for both paid and unpaid time away from work
  • generous company match to your 401(k)
  • industry-leading tuition assistance program pays your institution directly
  • fertility, adoption, and surrogacy benefits
  • Fulltime
Read More
Arrow Right

Senior Specialist Project Management

The Senior Specialist in Project Management at NTT DATA will lead infrastructure...
Location
Location
Malaysia , Selangor Darul Ehsan
Salary
Salary:
Not provided
nttdata.com Logo
NTT DATA
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Able to independently manage assigned projects with minimal supervision, including planning, execution, stakeholder coordination, and issue resolution across key project activities
  • Capable of managing both Infrastructure and Data workstreams concurrently
  • Proven experience in managing multiple vendors and cross-functional teams
  • Demonstrates strong leadership and decision-making capability
  • Proactively communicates project status, key issues, and risks in a timely manner, with appropriate tracking and mitigation actions in alignment with the reporting manager
  • Maintains professional availability during working hours to support project activities and meetings, and communicates planned absences in advance to avoid impact on project delivery
  • Provides timely and accurate project updates through agreed reporting channels, ensuring adequate visibility for management decision-making
  • Possesses strong communication skills and is able to speak, understand, and write in English, Malay, and Chinese
  • Bachelor’s degree in IT, Computer Science, or related field
  • Experience: 5+ years in project management, IT Project experience essential
Job Responsibility
Job Responsibility
  • Project Planning and Execution: Develop project plans, including scope, timelines, milestones, and deliverables. Allocate resources effectively and manage project risks. Monitor progress, identify bottlenecks, and adjust plans as needed
  • Team Management: Build and lead cross-functional project teams. Assign tasks, provide guidance, and foster collaboration. Ensure team members meet project goals
  • Budgeting and Financial Management: Create and manage project budgets. Track expenses, approve spending, and optimize resource allocation
  • Supplier and Vendor Coordination: Source and manage external suppliers or vendors. Negotiate contracts and ensure timely delivery of services or products
  • Stakeholder Communication: Regularly update clients, executives, and other stakeholders on project status. Address concerns, manage expectations, and maintain positive relationships
  • Quality Control and Governance: Adhere to project management governance guidelines. Ensure compliance with organizational policies and standards. Implement best practices and continuous improvement
  • Fulltime
Read More
Arrow Right

Mid-Level Project Management Specialist

At Boeing, we innovate and collaborate to make the world a better place. We’re c...
Location
Location
United States , Wichita
Salary
Salary:
76150.00 - 116800.00 USD / Year
boeing.com Logo
Boeing
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 5-9 years of related experience
  • Strong computer skills with Microsoft Project, Excel, PowerPoint and Word
Job Responsibility
Job Responsibility
  • Oversees and manages the operational aspects of ongoing projects and serves as liaison between program management and planning, project team, and Operations leadership
  • Reviews status of projects and budgets, manages schedules, and prepares status reports
  • Assesses production issues and develops resolutions to meet productivity, quality, and customer goals and objectives
  • Develops mechanisms for monitoring project progress and for intervention and problem solving with project managers, line managers, customer and other stakeholders
  • Assist in training/ mentoring/ developing Team members as well as suggest new strategies or concepts
  • Proven ability to balance multiple projects simultaneously (coordination, status, and performance to plan)
  • Cross-functional coordination and leadership to achieve project goals
  • Risk assessment and mitigation
  • Demonstrated ability to foster business partnerships with internal customers and functional organizations
  • Business Acumen, Managing with Influence, Interpersonal relationships and communication
What we offer
What we offer
  • Generous company match to your 401(k)
  • Industry-leading tuition assistance program pays your institution directly
  • Fertility, adoption, and surrogacy benefits
  • Up to $10,000 gift match when you support your favorite nonprofit organizations
  • health insurance
  • flexible spending accounts
  • health savings accounts
  • retirement savings plans
  • life and disability insurance programs
  • paid and unpaid time away from work
  • Fulltime
Read More
Arrow Right

BPO Project Management Specialist

The BPO Project Management Specialist will oversee multiple projects within the ...
Location
Location
India , Chennai
Salary
Salary:
Not provided
nttdata.com Logo
NTT DATA
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 4–7 years of experience in Project Management, with proven ability to manage multiple simultaneous projects
  • Strong domain experience in Insurance (Life/Annuity) – Mandatory preferred, OR US Healthcare, Property & Casualty, Payer, or Provider – acceptable alternatives
  • Experience in Business Process Improvements, workflow optimization, or operational excellence
  • Exposure to Six Sigma Green Belt practices (certification is an added advantage)
  • Excellent communication, coordination, and stakeholder management skills
  • Strong analytical, documentation, and problem‑solving capabilities
Job Responsibility
Job Responsibility
  • Manage and deliver multiple projects concurrently within scope, timeline, and budget
  • Lead end‑to‑end project planning, execution, risk management, and stakeholder communication
  • Work closely with cross‑functional teams including business, technology, QA, and operations
  • Drive business process improvements by assessing gaps and recommending optimized solutions
  • Ensure alignment of project outcomes with business goals and regulatory requirements
  • Prepare project documentation including plans, status reports, and risk/issue trackers
  • Facilitate meetings, conduct presentations, and provide clear project updates to leadership
  • Collaborate with insurance domain experts to ensure accurate requirements gathering
  • Monitor project performance and lead post‑implementation reviews
Read More
Arrow Right

Project Management Specialist

The Project Management Specialist is responsible for facilitating effective supp...
Location
Location
United States , Mesa
Salary
Salary:
Not provided
aramark.com Logo
Aramark
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience managing multiple projects and coordinate with others
  • Requires a bachelor's degree or equivalent experience in Accounting, Finance, or Business Management or a Related Field Required
  • Ability to use multiple problem-solving tools and techniques in order to anticipate and resolve issues fast
  • Ability to perform sophisticated analytical studies and draw sound conclusions
  • Capability of working independently with supervision
Job Responsibility
Job Responsibility
  • Identifying key resources and providing the direction required for meeting the project objectives
  • Coordinate meeting logistics and facilitate required deliverables for the various project teams
  • Manage administrative aspects for the team while driving execution of key deliverables
  • Execute communications to the field for regular process updates and changes
  • Facilitate effective communication and support across the team and with relevant stakeholders and senior leadership
  • Perform ad-hoc data or financial analysis
  • Fulltime
Read More
Arrow Right

Senior Executive Support & Project Management Specialist

We are seeking a highly skilled Senior Executive Support & Project Management Sp...
Location
Location
United States , Philadelphia
Salary
Salary:
Not provided
aramark.com Logo
Aramark
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree or equivalent experience in Accounting, Finance, Business Management, or related field
  • 7+ years supporting C-level executives, preferably in a Fortune 500 environment
  • Strong project management experience
  • Advanced proficiency with Microsoft Office, Teams, SharePoint, and AI tools
  • Exceptional organizational, multitasking, and decision-making ability
  • Strong analytical skills and independent working capability
Job Responsibility
Job Responsibility
  • Manage and prioritize the CIO’s calendar across global time zones
  • Arrange detailed domestic and international travel itineraries
  • Serve as primary point of contact for internal teams, executives, and external partners
  • Handle expenses and ensure compliance with budget policies
  • Maintain strict confidentiality and high integrity in managing sensitive information
  • Fully facilitate Tech Leadership meetings, including scheduling, agendas, and attendee lists
  • Support preparation and delivery of Board-level materials
  • Ensure all calendar entries include complete logistics and access details
  • Anticipate impacts of major events (board meetings, LT meetings, town halls) and build necessary prep sessions
  • Adjust the executive’s schedule proactively as priorities evolve
Read More
Arrow Right