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Project Coordinator, Marketing & Communications

United States Employment contract 58400.00 - 79570.00 USD / Year · Job Posted April 23, 2026
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Job Description

The Project Coordinator drives the successful execution of prioritized Marketing & Communications initiatives from intake through delivery. This role provides operational structure, workflow management, and cross-functional coordination to support APS’ mission and business goals.

Job Responsibility

  • Maintain project requests within APS project management systems (e.g., Jira, Asana, Airtable)
  • Ensure intake submissions, prioritization tier, briefs, expected outcomes, and success metrics are documented and accessible
  • Confirm clarity of scope prior to execution
  • identify and resolve gaps or ambiguities early
  • Schedule and facilitate project kickoffs for Tier A and Tier B (high- and medium-priority) initiatives, as designated
  • Prepare agendas, documentation, and supporting materials
  • Document key decisions, including deliverables, audiences, timelines, roles, risks, and success measures
  • Partner with Marketing & Communications Owners to develop and maintain RACI documentation
  • Manage day-to-day workflows, timelines, and task assignments across projects
  • Maintain accurate project status updates and dashboards
  • Identify risks, scope changes, and blockers
  • escalate proactively to Marketing & Communications Owners and Directors
  • Track and document scope, timeline, and priority adjustments
  • Monitor project backlog to ensure visibility and appropriate sequencing of lower-tier work
  • Close projects in all systems upon completion
  • Facilitate coordination across writers, designers, digital teams, and subject-matter experts
  • Track cross-project dependencies and resource constraints
  • Ensure appropriate stakeholders are engaged at each stage of execution
  • Support collaborative problem-solving to maintain project momentum
  • Track and report on operational metrics (e.g., on-time delivery, rework rate, cycle time, backlog aging)
  • Identify workflow inefficiencies and recommend process improvements
  • Facilitate post-project reflections and capture lessons learned
  • Partner with Process Owners to strengthen intake and delivery systems
  • Manage the integrated Marketing & Communications editorial calendar across channels (web, email, social, events, campaigns)
  • Align intake priorities with campaign timelines and publishing schedules
  • Provide visibility into upcoming launches, deadlines, and key communications milestones
  • Partner with content owners and channel leads to ensure asset readiness and timely publishing
  • Monitor calendar adherence and identify gaps, duplication, or over-saturation risks
  • Perform other duties as assigned

Requirements

  • Bachelor’s degree in communications, marketing, business administration, or related field. Equivalent experience may be considered in lieu of degree
  • Minimum of 3 years of project coordination or project management experience, preferably within marketing or communications environments
  • Experience supporting complex, multi-project workflows is strongly preferred
  • Demonstrated experience managing multiple concurrent initiatives in a structured intake or workflow environment
  • Strong organizational and time-management skills
  • Experience working within project management platforms (e.g., Jira, Asana, Airtable, Smartsheet)
  • Ability to anticipate risks and proactively solve problems
  • Excellent written and verbal communication skills
  • Strong documentation and process discipline
  • Ability to work cross-functionally and manage by influence
  • Detail-oriented with the ability to maintain accuracy across multiple moving pieces
  • Comfort operating within a governance framework and defined prioritization model

Nice to have

Experience in a nonprofit, association, scientific, or mission-driven organization is a plus

What we offer

  • Flexible schedules and ability to work remotely
  • 8% employer-paid retirement contribution
  • Investment advisement services: 100% employer paid
  • Medical benefits: PPO or HDHP option
  • Employer contribution to FSA or HSA account, eligibility based on medical plan enrollment
  • Lifestyle Spending benefit up to $1,500.00 (USD) - 100% employer paid
  • Vision benefits: individual and dependent coverage 100% employer paid
  • Basic Life & Accident insurance: employee coverage 100% employer paid
  • Supplemental Life & Accident insurance, including spouse & dependent child(ren) coverage
  • Disability insurance: employee coverage 100% employer paid
  • Voluntary Accident & Critical Illness insurance
  • Healthcare, Commuter & Dependent care flexible spending accounts
  • Vacation: 15 days annually
  • Generous holiday leave: 17 paid office closures
  • includes one week closure at the end of December
  • Personal leave: 4 days annually
  • Volunteer leave: 1 day annually
  • Sick leave: 10 days annually
  • Bereavement & Compassion leave: 2 -15 days based on loss
  • 12 weeks employer-paid family leave
  • College tuition reimbursement plan
  • Job related seminar & continuing education 100% employer paid
  • Professional Certification/Recertification 100% employer paid
  • Training and professional development
  • access to LinkedIn Learning on-demand courses
  • Employee Assistance Program
  • Mindfulness Meditation: live and on-demand classes

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