Project Coordinator, Marketing & Communications

• Maintain project requests within APS project management systems (e.g., Jira, Asana, Airtable)
• Ensure intake submissions, prioritization tier, briefs, expected outcomes, and success metrics are documented and accessible
• Confirm clarity of scope prior to execution
• identify and resolve gaps or ambiguities early
• Schedule and facilitate project kickoffs for Tier A and Tier B (high- and medium-priority) initiatives, as designated
• Prepare agendas, documentation, and supporting materials
• Document key decisions, including deliverables, audiences, timelines, roles, risks, and success measures
• Partner with Marketing & Communications Owners to develop and maintain RACI documentation
• Manage day-to-day workflows, timelines, and task assignments across projects
• Maintain accurate project status updates and dashboards
• Identify risks, scope changes, and blockers
• escalate proactively to Marketing & Communications Owners and Directors
• Track and document scope, timeline, and priority adjustments
• Monitor project backlog to ensure visibility and appropriate sequencing of lower-tier work
• Close projects in all systems upon completion
• Facilitate coordination across writers, designers, digital teams, and subject-matter experts
• Track cross-project dependencies and resource constraints
• Ensure appropriate stakeholders are engaged at each stage of execution
• Support collaborative problem-solving to maintain project momentum
• Track and report on operational metrics (e.g., on-time delivery, rework rate, cycle time, backlog aging)
• Identify workflow inefficiencies and recommend process improvements
• Facilitate post-project reflections and capture lessons learned
• Partner with Process Owners to strengthen intake and delivery systems
• Manage the integrated Marketing & Communications editorial calendar across channels (web, email, social, events, campaigns)
• Align intake priorities with campaign timelines and publishing schedules
• Provide visibility into upcoming launches, deadlines, and key communications milestones
• Partner with content owners and channel leads to ensure asset readiness and timely publishing
• Monitor calendar adherence and identify gaps, duplication, or over-saturation risks
• Perform other duties as assigned

• Bachelor’s degree in communications, marketing, business administration, or related field. Equivalent experience may be considered in lieu of degree
• Minimum of 3 years of project coordination or project management experience, preferably within marketing or communications environments
• Experience supporting complex, multi-project workflows is strongly preferred
• Demonstrated experience managing multiple concurrent initiatives in a structured intake or workflow environment
• Strong organizational and time-management skills
• Experience working within project management platforms (e.g., Jira, Asana, Airtable, Smartsheet)
• Ability to anticipate risks and proactively solve problems
• Excellent written and verbal communication skills
• Strong documentation and process discipline
• Ability to work cross-functionally and manage by influence
• Detail-oriented with the ability to maintain accuracy across multiple moving pieces
• Comfort operating within a governance framework and defined prioritization model

Experience in a nonprofit, association, scientific, or mission-driven organization is a plus

• Flexible schedules and ability to work remotely
• 8% employer-paid retirement contribution
• Investment advisement services: 100% employer paid
• Medical benefits: PPO or HDHP option
• Employer contribution to FSA or HSA account, eligibility based on medical plan enrollment
• Lifestyle Spending benefit up to $1,500.00 (USD) - 100% employer paid
• Vision benefits: individual and dependent coverage 100% employer paid
• Basic Life & Accident insurance: employee coverage 100% employer paid
• Supplemental Life & Accident insurance, including spouse & dependent child(ren) coverage
• Disability insurance: employee coverage 100% employer paid
• Voluntary Accident & Critical Illness insurance
• Healthcare, Commuter & Dependent care flexible spending accounts
• Vacation: 15 days annually
• Generous holiday leave: 17 paid office closures
• includes one week closure at the end of December
• Personal leave: 4 days annually
• Volunteer leave: 1 day annually
• Sick leave: 10 days annually
• Bereavement & Compassion leave: 2 -15 days based on loss
• 12 weeks employer-paid family leave
• College tuition reimbursement plan
• Job related seminar & continuing education 100% employer paid
• Professional Certification/Recertification 100% employer paid
• Training and professional development
• access to LinkedIn Learning on-demand courses
• Employee Assistance Program
• Mindfulness Meditation: live and on-demand classes