Project Coordinator IV Job at Apex Systems (Remote Location)

Planner/Scheduler IV

At the senior level of the project controls scheduling/planning family, the focu...

Location

United States , Edina

Salary:

Not provided

Airswift Sweden

Expiration Date

Until further notice

Requirements

Four-year university degree, preferably in engineering, accounting, or related discipline
Minimum of 10 years of planning/scheduling on Engineering and Construction projects, with oil and gas industry experience preferred
Expert level knowledge of Primavera P6
Proficient in Microsoft Project, Microsoft Timeline Pro, as well as MS Word, SharePoint, with focus on enhanced skills in Excel
Minimum 5 years experience in Oil and Gas industry on large, complex, multi-scope capital projects, preferably on Owners side
Experienced with Earned Value Management and its use in Project Management

Job Responsibility

Provide planning and scheduling technical expertise and management of master project schedules for planning, procurement, development, construction, and maintenance activities
Adhere to Company scheduling standards for development and implementation of schedules
Maintain and update baseline and forecast schedules as the project progresses from development to closeout stages
Interprete performance of schedule activities and communicate risks and trends to the Project Manager
Provide technical advice related to scheduling/planning/logistics
Interface with project staff and Control Account Managers to gather information to support accurate dates, logic, sequencing, and budgets of activities
Cost-load detail activities in the master schedule to establish a performance measurement baseline integrated with our cost management system
Work in close partnership with the Project Cost Controller to achieve accurate cost and schedule integration
Work with third party/subcontractor vendor schedulers to ensure their schedules adhere to Company requirements
Coordinate Company departments and external parties to ensure schedule activities are aligned and meet project timelines

Business Analyst IV

We are offering a 6 month contract position for a Business Analyst IV in Sun Pra...

Location

United States , Sun Prairie, Wisconsin

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Exceptional communication skills, both verbal and written
Proficient in reporting, able to create detailed and accurate business reports
Strong planning skills, capable of organizing and prioritizing multiple tasks
Knowledge of policy-making and compliance measures
Understanding of planning processes and their implementation in a business setting
Quality-focused, with an ability to review and improve business processes
Demonstrated leadership skills, with experience in team management
Familiarity with the onboarding process and its importance in business operations
Knowledge of business regulations and their implementation
Strong networking skills, capable of fostering beneficial business relationships

Job Responsibility

Support the Toxic Combination and Control Improvements projects, providing expertise and guidance to enhance compliance with standards and achieve project goals
Collaborate with stakeholders and system teams to identify requirements, analyze gaps between current and future state, and recommend solutions
Gather requirements and document complex process flows, identifying opportunities for standardization, increased efficiency, cost reduction, and improved user experience
Facilitate testing and onboarding with system teams and required end users, ensuring thorough understanding of user requirements and the availability of relevant and accurate process documentation
Implement business processes and continuous improvement initiatives, assessing alignment of current processes, programs, and systems to business requirements
Identify and eliminate risks to complex change implementation, planning user acceptance testing, clarifying requirements to developers, and escalating defects/issues as needed
Facilitate meetings supporting all phases of assigned projects using appropriate tools and technology
Be knowledgeable in Privileged Access Management CyberArk and Toxic Combinations / Segregation of Duties
Provide recommendations for improvement and implement procedural changes to ensure technical solutions align with organizational objectives, regulatory standards, and business needs
Support coordination and communications to implement solutions to end-users, working closely with system teams to obtain signoffs and necessary approvals

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Department Coordinator IV

Provides administrative support to Campus Dining & Auxiliary Operations, in addi...

Location

United States of America , Rochester

Salary:

21.36 - 29.90 USD / Hour

University of Rochester

Expiration Date

Until further notice

Requirements

Associate's degree Required
3 years of progressively responsible experience in administrative support. Required
Or equivalent combination of education and experience. Required
Exceptional organization, communication, time management, and problem-solving skills. Required
Proficient in using office software and tools and computer applications, including MS Word, Outlook, and Excel. Required
Capacity to manage a large volume of work and track multiple projects through to completion. Required
Excellent interpersonal skills and able to work with a diverse audience. Required
Attention to detail and accuracy is essential. Required
Ability to execute independent judgment, establish appropriate priorities, monitor deadlines, organize correspondence, materials, and action items. Required

Job Responsibility

Provides administrative support to Campus Dining & Auxiliary Operations, including preparing and reviewing reports and documents, attending meetings and taking minutes, overseeing office management systems, and screening and directing calls
Manages the time and calendar of senior leadership and administrators, including travel and project timelines
Serves as the Campus Dining Office Receptionist
Develops and establishes procedures and schedules to meet the operational needs of Campus Dining & Auxiliary Operations
Maintains required records and reports of activities
Works with team members to collect information to manage various departmental projects
Prepares various statistical reports and presentations
Attends River Campus Administrator Group (RCAG) meetings and disseminates information
Maintains a highly developed organizational system for administrative records
Monitors office expenditures, maintains inventory of office equipment

Fulltime

Project Control Manager Scheduling Data Center

We are looking for a Project Control Manager / Scheduling Data Center H/F in Par...

Location

France , Paris

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Degree in Engineering, Architecture, Construction or equivalent
Minimum 5 year experience in Planning Management
Ideally at least 2 years on Data Centers projects
Fluent in French and English
Able to work on Primavera
Excellent organizational skills
Detail-oriented
Can work independently and are reliable
Strong interpersonal skills
Excellent presentation

Job Responsibility

Develop, maintain, and control the Integrated Master Schedule (IMS) for the data center project using Primavera P6 or equivalent
Define WBS, milestones, critical paths, and key interfaces across civil, MEP, electrical, ICT, and commissioning packages
Perform schedule risk analysis, delay analysis, and mitigation planning
Review and approve contractor baseline schedules, updates, and recovery plans
Establish and manage the project cost control system, including budgets, forecasts, and cash flow
Monitor cost performance against approved budgets and identify variances
Support change management, claims evaluation, and impact analysis (time & cost)
Coordinate with commercial and contracts teams on variations and EOTs
Define progress measurement systems aligned with project scope
Track physical progress and earned value (EVM)

Fulltime

Cost Controller IV

One of our major oil and gas clients is seeking a Cost Controller IV to work on ...

Location

United States , Anchorage

Salary:

Not provided

Airswift Sweden

Expiration Date

Until further notice

Requirements

Bachelors’ Degree and/or equivalent experience
Proven management and staff leadership skills
3+ years’ experience on major capital projects in Oil & Gas, Refinery or Petrochemical environments in assignments of increasing responsibility, complexity and scale
3-5 years’ experience related to Accounts Payable, Contracts, Finance or related field
Excel spreadsheet intermediate to advanced
Excellent Customer Service Skills
Ability to work autonomously in a client focus, team environment
High attention to detail
Strong verbal and written communication skills
Strong time management skills

Job Responsibility

Manage monthly Value of Work Done (VOWD) and perform scope specific forecasting
Manage cost tracking and identity cost variances on monthly basis
Interfacing and coordinating with the project teams and Contractor’s Cost Controllers (where necessary) to ensure that cost data is incorporated into the integrated project budget and forecast in a timely and accurate manner
Coordinating with relevant resource for Planning/Scheduling to ensure the project budget aligns with the project schedule and the execution plan timelines
Assisting in the development and standardization of all project cost reporting for all frequencies
Manage service confirmations and invoice reconciliations received and routed through the GEP and SAP payment processes, audit and verify invoices, including verifying invoice details, approval signatures, and appropriate cost codes
Assist invoice reviewers / approvers with details if needed
Effectively communicate with Business Partners, Supply Chain Professionals & Suppliers in the areas of POs, price books, invoice processing, master data, etc
Develop working knowledge of agreements and contracts
Coordinate the preparation and approval of Purchase Orders and Requisitions to authorize work