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Project Coordinator - HOPSCOTCH North America

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Location:
United States , New York

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Category:
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Not provided

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Salary:

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Job Description:

The internship will take place within the Brand Activation department, which is responsible for planning and executing a wide range of events. These include trade shows and conferences, professional events (such as grand tastings, lunches, and seminars), promotional campaigns (shopper marketing), and in-restaurant activations (e.g., Bar and Restaurant Weeks).

Job Responsibility:

  • Assist in event concept development, including creating presentation decks and researching creative ideas
  • Support venue scouting and selection, and contribute to event deck preparation
  • Conduct product research and assist with product sourcing for sampling
  • Support speaker and host casting by researching profiles and preparing biographies
  • Coordinate with external vendors such as photographers, florists, designers, printers, and staffing agencies
  • Provide budget and financial support by processing invoices and ensuring accurate budget tracking
  • Participate in internal planning meetings
  • Support onsite – regular travel around the US required
  • Contribute to the preparation of project reports
  • Research new contacts, service providers, and innovative event concepts
  • Assist in developing and implementing processes and documentation resources
  • Create and develop case studies
  • Support campaign and event reporting efforts
  • Organize and manage promotional materials

Requirements:

  • Currently enrolled in a Master’s degree (Bac+4/5) in Event Management, Communication, or a related field, preferably in a gap year or final year of studies
  • Eager to learn the fundamentals of the profession and develop within the field
  • Seeking an international experience abroad
  • Strong command of English
  • Proficient in Microsoft Office Suite, database software (HubSpot), project management tools, and design software (e.g., Canva)
  • Highly organized and able to work independently
  • Curious and proactive
  • Positive and approachable
  • Able to handle stress during peak workload periods
  • Capable of maintaining perspective and prioritizing urgent tasks over others when needed
  • Careful with presentation (written and spoken), with strong attention to writing quality
  • At least some prior experience in the professional events/trade shows/conferences sector
  • Must be available for 12 months

Additional Information:

Job Posted:
May 03, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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