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We are seeking a detail-oriented and experienced Project Coordinator with a strong background in the promotional products industry to support our fast-paced and growing team. In this part-time, contractor role, you'll play a key part in managing client orders from start to finish, ensuring timelines are met, product specs are accurate, and communication flows seamlessly between internal teams, vendors, and clients.
Job Responsibility:
Project Coordination: Assist in Coordinating end-to-end project coordination for promotional product orders, from product presentation creation through delivery
Vendor Management: Communicate with vendors to gather pricing, confirm inventory, recommend new products and oversee proofing and production timelines
Order Management: Support coordination with internal teams on order details, approvals, and status updates, ensuring project alignment and successful delivery
Order Tracking: Maintain accurate order documentation in designated project management tools and systems
Problem Solving: Troubleshoot issues related to product availability, production delays, or artwork adjustments
Order Logistics: Track and follow up on outstanding items to ensure deadlines are met and expectations are exceeded
Requirements:
Minimum 1-2 years experience in the promotional products, custom gifting or swag industry (distributor, supplier, or agency side)
Deep understanding of common promo products, branding methods, and vendor capabilities
Excellent communication and project coordination skills
Strong attention to detail and comfort managing multiple timelines simultaneously
Familiarity with project management tools (ClickUp) and CRM (Salesforce)
Self-starter with the ability to work independently and adapt quickly to changing priorities
Experience working in a remote environment with cross-functional teams
Nice to have:
Familiarity with Canva a plus
Experience in high volume, Q4 holiday season in a similar retail business environment preferred
Familiarity with sustainability trends and premium branded merchandise is a plus
Prior experience in a quick-moving, early-stage startup, preferred
Strong interest in supporting Goody’s mission to help celebrate and lift up others, spread joy and bring ease and fun to the gifting experience!