Project Coordinator (Contracts & Invoicing) Job at Robert Half (Muskogee)

Project Coordinator

We are seeking a Project Coordinator to support our engineering teams by managin...

Location

United States , Peoria

Salary:

54000.00 - 60000.00 USD / Year

KEDbluestone

Expiration Date

Until further notice

Requirements

Experience in project coordination or admin support
Strong organizational and communication skills
Familiarity with Ajera and Microsoft Office

Job Responsibility

Manage project records, contracts, and proposals
Track submittals, RFIs, and edit specifications
Support invoicing and job site documentation
Collaborate across teams to keep projects on track

What we offer

Competitive salary and benefits
Career advancement opportunities
Supportive and collaborative work environment

Financial Business Partner

Location

United States , Oklahoma City

Salary:

Not provided

CEC

Expiration Date

Until further notice

Requirements

Associate’s degree in business, accounting or finance from college or university or three to five years related experience
Experience in project-based cost accounting principles and revenue recognition preferred
Eligibility to become a notary public of the applicable state/county
English language skills: ability to read and interpret documents such as correspondence, safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to effectively present information in one-on-one and small group situations to vendors, clients, coworkers, and other employees of the organization
Mathematical skills: ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
ability to compute rate, ratio, and percent and to draw and interpret graphs
Reasoning skills: ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations
Proficient personal computer skills including electronic mail, record keeping, routine database activity, word processing, spreadsheet, graphics, etc. Microsoft Office preferred
Organizational skills: ability to prioritize and organize tasks
ability to handle multiple tasks simultaneously

Job Responsibility

Prepares and sends project invoices to clients on monthly or as needed basis, referencing appropriate contract and coordinating with Project Manager
Manages revenue recognition process for departments including regular reporting and correspondence with Project Managers on project progress
Monitors project progress
reports and analyzes various financial aspects of projects. Makes project adjustments as needed
Updates project progress documents in accounting software on a regular basis
Assists in project entry and reviews projects entered into the accounting software for accuracy
consults with Contract Administrators and Project Managers to ensure correct project setup
Reviews and verifies subconsultant invoices with appropriate contract and reconciles billing
Assists Project Managers with project entry and financial reporting
Reconciles monthly project invoices to clients with internal revenue recognition, referencing appropriate contract and coordinating with Project Manager

What we offer

Eligible to submit application for telecommuting after 90 days

Fulltime

Project Accountant and Office Admin

We are seeking an experienced, professional Project Accountant/Office Admin to f...

Location

United States , Seattle

Salary:

81000.00 - 104000.00 USD / Year ▼

MIG

Expiration Date

Until further notice

Requirements

Associate’s degree in any field
Relevant experience in project accounting and office administration
Software proficiency in accounting software, Word and Excel
Excellent skills in written and verbal communication
Professional and approachable demeanor, positive attitude, and a sense of urgency
Proactive, organized, efficient, and adaptable teammate who can work under deadlines

Job Responsibility

Project accounting/invoicing/project billing: Generate monthly invoices
coordinate with PMs and Principals for changes and to ensure accuracy with any requirements under the contract
submit invoices to client
process subconsultant A/P invoices
Project set up in Deltek including the project team, budgets, phases/tasks, and sub consultants
Contracts: Work with project teams to ensure contract compliance and understanding of contract terms
tracking for signatures and end dates
coordinate with PMs and Principals as needed for follow-up and additional services or change letters
Project management/financial health: Analysis and reporting support
budget management assistance

What we offer

Flexible work schedule
Comprehensive benefits program including paid time off (PTO)
10 paid holidays
medical
dental
vision
FSA
HRA with employer contributions
401K matching

Fulltime

Project Manager

Plan, direct and coordinate activities of designated Steel construction projects...

Location

United States , Henderson

Salary:

95000.00 - 120000.00 USD / Year

RK Mechanical, Inc.

Expiration Date

Until further notice

Requirements

Independent decision making
Responsible for a single department or functional area either as a manager or functional expert
Initiates and maintains relationships with key staff and other departments
Makes authoritative decisions and recommendations having important impact on activities of the company
Demonstrates a high degree of creativity, foresight, and mature judgment in anticipating and solving unprecedented complexities
Determines program objectives and requirements, organizing programs and projects and developing standards and guidelines for diverse activities
Proven specialist expertise, typically 10+ years of experience, including fiscal responsibilities
College/university graduate or equivalent combination of skills or equivalent combination and experience generally expected for specified technical roles

Job Responsibility

Plan, direct and coordinate activities of designated Steel construction projects
Make sure goals are achieved in a timely manner and within budget by performing duties personally or through subordinate supervisors
Manage budgeting and scheduling
Administer contracts, buyout, documentation, meetings, billings, change conditions, labor productivity, cost control and project closeout
Manage and supervise day-to-day operations of staff teams on assigned projects
Initiate, review, and oversee required project administration and documentation to avoid claims and protect the best interest of RK Industries, Inc. and our client
Ensure contract agreements are expeditiously secured, reviewed, processed, and executed
Review, edit, finalize and distribute project budget
Conduct pre-construction turnover meetings for all assigned projects
Ensure required permits and/or licenses are obtained and posted

What we offer

Competitive benefits to support your growth and well-being
Hands-on training and development opportunities through RK University
Leadership and technical learning opportunities
Accredited apprentice program

Fulltime

Project Accountant and Office Manager

We are seeking an experienced, professional Project Accountant/Office Manager to...

Location

United States , Los Angeles; Pasadena

Salary:

85000.00 - 110000.00 USD / Year ▼

MIG

Expiration Date

Until further notice

Requirements

An Associate’s degree in any field
Relevant experience in project accounting and office administration is required
You are local to the Greater Los Angeles Area and are willing to travel between the downtown LA and Pasadena office on set days throughout the week
You have software proficiency in accounting software (Deltek or similar), Word and Excel (required)
Excellent skills in written and verbal communication for internal team communication as well as external client communication
You have a professional and approachable demeanor, positive attitude, and a sense of urgency and responsibility/dedication to ensure tasks are carried through to completion and in a timely manner
You are a proactive, organized, efficient, and adaptable teammate who can work under deadlines and is willing to pitch in to help others

Job Responsibility

Project accounting/invoicing/project billing: Generate monthly invoices
coordinate with PMs and Principals for changes and to ensure accuracy with any requirements under the contract
submit invoices to client
process subconsultant A/P invoices
Project set up in Deltek including the project team, budgets, phases/tasks, and sub consultants
Contracts: Work with project teams to ensure contract compliance and understanding of contract terms
tracking for signatures and end dates
coordinate with PMs and Principals as needed for follow up and additional services or change letters
Project management/financial health: Analysis and reporting support
monitor, communicate and resolve accounting issues related to assigned projects with PMs and Principals

What we offer

Flexible work schedule
Rewarding work environment
Creative atmosphere that allows for professional development and career advancement opportunities
Comprehensive benefits program including paid time off (PTO)
10 paid holidays
medical
dental
vision
FSA
and HRA with employer contributions

Fulltime

Talent Coordinator

The primary focus of this position is to provide support to a Talent Manager and...

Location

United States , West Hollywood

Salary:

55000.00 - 65000.00 USD / Year

Digital Brand Architects

Expiration Date

Until further notice

Requirements

2-4 years of administrative assistant experience in a related field (i.e. Talent Agency and/or Management, PR, Marketing)
2-4 years of project management experience
Strong written, verbal, and visual presentation communication skills
Excellent interpersonal skills
ability to interact with all personality types and behaviors
flexibility and adaptability
Ability to work efficiently in a fast-paced environment with a high-volume email/workload
Proactive, organized, and detail-oriented work style
Ability to work against deadlines
A passion for social media and an interest in developing talent relationships

Job Responsibility

Provide administrative support to the Talent Manager and their talent roster including calendar coordination and managing call sheets/notes
Arrange and coordinate travel for the Talent Manager and/or their talent
Project manage and execute partnerships with talent from post-contract phase through campaign completion, including scheduling calls/shoot dates, coordinating content calendars, overseeing shipments and arranging preview and live dates
Attend and/or lead kick off calls
Attend events/set visits with talent
Update decks, presentations, and case studies
Prepare and submit proposals decks in a timely and efficient manner
Input all campaign details into accounting/tracker system as necessary
Work with the finance department and finance software to ensure invoices are submitted accurately and on time
Build relationships with brands and agencies in an effort to secure new business

What we offer

Enhancing its culture of inclusion
All voices are heard
Awareness and respect are mandated
Goal-oriented and fosters a mindset of collaboration over competition
Provide you with valuable career and personal growth opportunities in a safe and people-first environment
Equal opportunity employer

Fulltime

Office Administrator, Development

The Office Administrator, Development will provide administrative, coordination,...

Location

Canada , Etobicoke, Ontario

Salary:

60000.00 - 80000.00 CAD / Year

Woodbine Entertainment Group

Expiration Date

Until further notice

Requirements

Post-secondary education in Business Administration, Finance, Commerce, Real Estate, or a related field preferred
3–5 years of experience in an administrative, project coordination, or office support role
Strong organizational skills with exceptional attention to detail
Ability to manage multiple priorities and deadlines in a fast-paced environment
Proficiency in Microsoft Office (Excel, Word, Outlook, Powerpoint)
Strong written and verbal communication skills
Professional, collaborative, and service-oriented mindset
Ability to work independently while supporting a broader team

Job Responsibility

Provide day-to-day administrative support to the Development team, including scheduling meetings, managing calendars, coordinating meeting logistics, and preparing agendas and materials
Act as a central point of contact for internal and external stakeholders, including consultants, contractors, and vendors
Maintain organized digital and physical filing systems for project, contract, and financial documentation
Assist with onboarding, document circulation, and general office coordination as required
Support multiple projects simultaneously while managing competing priorities and deadlines
Assist with the preparation, review coordination, tracking, and administration of contracts, agreements, and related documentation
Maintain contract logs, status trackers, and document repositories to ensure accuracy and version control
Coordinate execution of contracts using electronic signature tools and ensure fully executed documents are properly stored
Support procurement activities by coordinating documentation, assisting with vendor setup, and tracking required approvals
Assist project managers with change order documentation and tracking

Energy Manager (Clean Energy Contracts)

Meta’s Global Energy Team is seeking a highly experienced energy professional to...

Location

United States , Menlo Park

Salary:

132000.00 - 188000.00 USD / Year

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Project Coordinator (Contracts & Invoicing)

Job Description

Job Responsibility

Requirements

Nice to have

What we offer

Looking for more opportunities?

Project Coordinator (Contracts & Invoicing)

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