Project Coordinator (Contracts & Invoicing) Job at Robert Half (Muskogee)

Project Coordinator & Contracts Administrator

Robert Half is working with a highly respected real estate development and inves...

Location

United States , Foster City

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor's degree preferred
equivalent experience considered
4+ years of contract administration experience within the Architecture, Engineering, and Construction (AEC) industry
Experience with RFQs, RFPs, procurement processes, and vendor onboarding
Strong knowledge of construction and professional services contracts
Familiarity with AIA billing, project costing, and contract management practices
Proficiency in Microsoft Office, Adobe Acrobat, and procurement/project management systems
Strong organizational, analytical, and problem-solving skills
Exceptional attention to detail and ability to manage multiple priorities simultaneously
Excellent written and verbal communication skills

Job Responsibility

Manage the full contract lifecycle, including contracts, purchase orders, change orders, renewals, and closeout documentation
Draft, review, negotiate, and administer design, consulting, and construction agreements
Ensure contract compliance with company policies, legal requirements, and applicable regulations
Prepare RFQs, RFPs, bid packages, and support vendor selection and onboarding activities
Coordinate with project managers, contractors, consultants, accounting, and legal teams to keep projects on track
Process project billings, invoices, lien waivers, insurance certificates, and compliance documentation
Track project costs and maintain accurate contract, billing, and procurement records
Maintain organized, audit-ready project files, including contracts, drawings, RFIs, submittals, and correspondence
Identify contract risks, resolve issues proactively, and escalate concerns when appropriate
Support project closeout activities and ensure all required documentation is complete

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Project Coordinator & Contracts Administrator

Robert Half is working with a well-established real estate development and manag...

Location

United States , Foster City

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree preferred
equivalent combination of education and relevant experience will also be considered
Minimum of 4 years of Contracts Administration experience within the Architecture, Engineering, and Construction (AEC) industry
Experience preparing RFQs, RFPs, and onboarding consultants, contractors, and vendors
Strong background drafting, reviewing, negotiating, and finalizing construction and design contracts
Knowledge of standard contract language, compliance requirements, and risk mitigation practices
Understanding of AIA billing procedures, project costing, and contract management processes
Ability to manage high-volume contracts and competing deadlines with strong attention to detail
Proficiency with Microsoft Office Suite, Adobe Acrobat, Excel, and procurement/project management systems
Strong written and verbal communication skills

Job Responsibility

Manage the full lifecycle of contracts from intake and drafting through execution, billing, and closeout
Review and process contracts, purchase orders, change orders, and related documentation with a high level of accuracy
Coordinate with project managers, accounting teams, subcontractors, consultants, and legal counsel throughout the contracting process
Assist in developing contracts that minimize financial risk and ensure compliance with applicable laws, policies, and regulations
Support procurement activities including preparation of RFQs, RFPs, and bid packages
Analyze proposals and contract requirements and provide recommendations to project stakeholders
Maintain contract tracking systems and ensure all changes and updates are properly documented and communicated
Prepare monthly client billings and track project-related expenses against budgets and cost codes
Process subcontractor invoices and verify required compliance documentation including lien waivers and insurance certificates
Maintain organized and audit-ready project documentation including contracts, RFIs, submittals, drawings, and billing records

What we offer

Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan

Project Coordinator & Contracts Administrator

Robert Half has an exciting temp to hire opportunity with a highly respected rea...

Location

United States , Foster City

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree preferred
equivalent relevant work experience will also be considered
Minimum 4 years of contracts administration experience within construction, architecture, engineering, or real estate development
Strong experience drafting and administering construction and consultant contracts
Experience preparing RFQ/RFP documentation and coordinating vendor procurement processes
Working knowledge of AIA billing, construction cost tracking, and contract compliance
Proficiency in Microsoft Office Suite, especially Excel and Word, along with Adobe Acrobat
Experience with procurement and project management systems such as Procure or similar platforms
Strong understanding of standard contract language, terms, and risk mitigation practices
Excellent written and verbal communication skills

Job Responsibility

Manage the full lifecycle of contracts, from intake and drafting through execution, billing, amendments, and closeout
Review, prepare, and process contracts, purchase orders, and change orders while ensuring compliance with legal and company standards
Coordinate vendor onboarding for architects, engineers, consultants, subcontractors, and construction partners
Prepare procurement documents including RFQs, RFPs, and bid packages
Analyze proposals and bids and provide project teams with organized contract recommendations
Maintain contract tracking systems, deadlines, renewals, and status reporting across multiple active projects
Support monthly construction billing processes, including preparation of client invoices and progress billings
Process subcontractor invoices and verify all required documentation, including insurance certificates, lien releases, and compliance records
Track and code project-related expenses accurately against cost codes in accounting systems
Maintain organized project documentation including contracts, drawings, RFIs, submittals, and closeout records

Project Coordinator & Contracts Administrator

Our client, a highly respected real estate development firm in the Bay Area, is ...

Location

United States , Foster City

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree preferred
equivalent experience will also be considered
Minimum 4+ years of Contracts Administration experience within the Architecture, Engineering, or Construction industry
Experience drafting RFQs/RFPs and administering construction and consultant contracts
Strong knowledge of AIA billing, project costing, procurement processes, and contract management
Proficiency with Microsoft Excel, Word, Adobe Acrobat, and Procure software
Ability to manage a high volume of contracts and competing deadlines in a fast-paced environment
Exceptional organizational skills, attention to detail, and follow-through
Strong communication, analytical, and problem-solving abilities
Self-starter with a hands-on approach, strong accountability, and the ability to work independently

Job Responsibility

Manage the full lifecycle of contracts from intake through execution, billing, change orders, and project closeout
Draft, review, negotiate, and administer construction and consultant agreements while ensuring compliance with company policies and applicable regulations
Coordinate RFQs, RFPs, and bid processes, including onboarding consultants, contractors, and vendors
Review and process purchase orders, subcontract agreements, insurance documentation, lien waivers, and invoices
Maintain accurate contract tracking systems and organized project documentation, ensuring files remain audit-ready
Support monthly client billings, project costing, expense tracking, and subcontractor payment processing
Partner closely with project managers, accounting teams, subcontractors, and legal counsel to mitigate risk and keep projects on schedule
Identify contract risks, compliance concerns, and documentation discrepancies, escalating issues as needed
Assist with project closeout documentation and ensure all contractual obligations are completed

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Fulltime

Project Coordinator, Project Planning

We are seeking a highly motivated and meticulous Project coordinator. The ideal ...

Location

India , Gurugram

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

1-3 years of Experience in Construction field - Project management / Construction management professional or related role
A relevant education background - Degree in Architecture
Post-graduation in Construction management / Project management or equivalent, will be preferred
Sound knowledge and understanding of audit, construction contracts and local statutory regulations & laws, quantity surveying, cost management
Familiarity with construction best practices
quality assurance and quality control procedures
Proficiency in project management software and other related tools (Ex. Primavera
Microsoft Project, Word, Excel, PowerPoint, SharePoint, Smart Sheet
BI
BIM software

Job Responsibility

Plan, coordinate, and review various projects
Comprehend quality assurance systems and SOP/Operations manual requirements
Utilize project management software and tools to review projects
Check project process compliance and adherence to the SOP
Verify contract compliance and scope of work adherence
Review project reports, including status updates and risk assessments
Check project progress and performance against approved baselines (Schedule, Budget etc.,)
Identify and report on project variances, risks, and potential issues
Evaluate quality assurance and management systems implemented in projects
Verify drawings (Ex. GFC / shop drawings / as built drawings etc.,), specifications and BOQ and approvals

Fulltime