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Project Coordinator & Contracts Administrator

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Foster City

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Category:
Real Estate

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

Our client, a highly respected real estate development firm in the Bay Area, is seeking an experienced Project Coordinator & Contracts Administrator to support complex commercial, residential, and mixed-use development projects. This is an exciting opportunity to join a collaborative and fast-paced organization with a long-standing reputation for delivering large-scale developments throughout Northern California. The ideal candidate will bring strong contract administration experience within the Architecture, Engineering, and Construction (AEC) industry, along with the ability to manage multiple projects, deadlines, and stakeholders with accuracy and professionalism. This role works closely with project teams, vendors, consultants, and legal counsel to ensure contracts, billing, compliance, and project documentation are executed efficiently and effectively.

Job Responsibility:

  • Manage the full lifecycle of contracts from intake through execution, billing, change orders, and project closeout
  • Draft, review, negotiate, and administer construction and consultant agreements while ensuring compliance with company policies and applicable regulations
  • Coordinate RFQs, RFPs, and bid processes, including onboarding consultants, contractors, and vendors
  • Review and process purchase orders, subcontract agreements, insurance documentation, lien waivers, and invoices
  • Maintain accurate contract tracking systems and organized project documentation, ensuring files remain audit-ready
  • Support monthly client billings, project costing, expense tracking, and subcontractor payment processing
  • Partner closely with project managers, accounting teams, subcontractors, and legal counsel to mitigate risk and keep projects on schedule
  • Identify contract risks, compliance concerns, and documentation discrepancies, escalating issues as needed
  • Assist with project closeout documentation and ensure all contractual obligations are completed

Requirements:

  • Bachelor’s degree preferred
  • equivalent experience will also be considered
  • Minimum 4+ years of Contracts Administration experience within the Architecture, Engineering, or Construction industry
  • Experience drafting RFQs/RFPs and administering construction and consultant contracts
  • Strong knowledge of AIA billing, project costing, procurement processes, and contract management
  • Proficiency with Microsoft Excel, Word, Adobe Acrobat, and Procure software
  • Ability to manage a high volume of contracts and competing deadlines in a fast-paced environment
  • Exceptional organizational skills, attention to detail, and follow-through
  • Strong communication, analytical, and problem-solving abilities
  • Self-starter with a hands-on approach, strong accountability, and the ability to work independently
  • Comfortable leveraging technology and AI tools to improve efficiency and accuracy
What we offer:
  • medical, vision, dental, and life and disability insurance
  • enrollment in company 401(k) plan

Additional Information:

Job Posted:
May 13, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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