Project Coordinator & Contracts Administrator Job at Robert Half (Foster City)

Project Coordinator & Contracts Administrator

Robert Half is working with a well-established real estate development and manag...

Location

United States , Foster City

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree preferred
equivalent combination of education and relevant experience will also be considered
Minimum of 4 years of Contracts Administration experience within the Architecture, Engineering, and Construction (AEC) industry
Experience preparing RFQs, RFPs, and onboarding consultants, contractors, and vendors
Strong background drafting, reviewing, negotiating, and finalizing construction and design contracts
Knowledge of standard contract language, compliance requirements, and risk mitigation practices
Understanding of AIA billing procedures, project costing, and contract management processes
Ability to manage high-volume contracts and competing deadlines with strong attention to detail
Proficiency with Microsoft Office Suite, Adobe Acrobat, Excel, and procurement/project management systems
Strong written and verbal communication skills

Job Responsibility

Manage the full lifecycle of contracts from intake and drafting through execution, billing, and closeout
Review and process contracts, purchase orders, change orders, and related documentation with a high level of accuracy
Coordinate with project managers, accounting teams, subcontractors, consultants, and legal counsel throughout the contracting process
Assist in developing contracts that minimize financial risk and ensure compliance with applicable laws, policies, and regulations
Support procurement activities including preparation of RFQs, RFPs, and bid packages
Analyze proposals and contract requirements and provide recommendations to project stakeholders
Maintain contract tracking systems and ensure all changes and updates are properly documented and communicated
Prepare monthly client billings and track project-related expenses against budgets and cost codes
Process subcontractor invoices and verify required compliance documentation including lien waivers and insurance certificates
Maintain organized and audit-ready project documentation including contracts, RFIs, submittals, drawings, and billing records

What we offer

Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan

Project Coordinator & Contracts Administrator

Robert Half has an exciting temp to hire opportunity with a highly respected rea...

Location

United States , Foster City

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree preferred
equivalent relevant work experience will also be considered
Minimum 4 years of contracts administration experience within construction, architecture, engineering, or real estate development
Strong experience drafting and administering construction and consultant contracts
Experience preparing RFQ/RFP documentation and coordinating vendor procurement processes
Working knowledge of AIA billing, construction cost tracking, and contract compliance
Proficiency in Microsoft Office Suite, especially Excel and Word, along with Adobe Acrobat
Experience with procurement and project management systems such as Procure or similar platforms
Strong understanding of standard contract language, terms, and risk mitigation practices
Excellent written and verbal communication skills

Job Responsibility

Manage the full lifecycle of contracts, from intake and drafting through execution, billing, amendments, and closeout
Review, prepare, and process contracts, purchase orders, and change orders while ensuring compliance with legal and company standards
Coordinate vendor onboarding for architects, engineers, consultants, subcontractors, and construction partners
Prepare procurement documents including RFQs, RFPs, and bid packages
Analyze proposals and bids and provide project teams with organized contract recommendations
Maintain contract tracking systems, deadlines, renewals, and status reporting across multiple active projects
Support monthly construction billing processes, including preparation of client invoices and progress billings
Process subcontractor invoices and verify all required documentation, including insurance certificates, lien releases, and compliance records
Track and code project-related expenses accurately against cost codes in accounting systems
Maintain organized project documentation including contracts, drawings, RFIs, submittals, and closeout records

Project Coordinator & Contracts Administrator

Our client, a highly respected real estate development firm in the Bay Area, is ...

Location

United States , Foster City

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree preferred
equivalent experience will also be considered
Minimum 4+ years of Contracts Administration experience within the Architecture, Engineering, or Construction industry
Experience drafting RFQs/RFPs and administering construction and consultant contracts
Strong knowledge of AIA billing, project costing, procurement processes, and contract management
Proficiency with Microsoft Excel, Word, Adobe Acrobat, and Procure software
Ability to manage a high volume of contracts and competing deadlines in a fast-paced environment
Exceptional organizational skills, attention to detail, and follow-through
Strong communication, analytical, and problem-solving abilities
Self-starter with a hands-on approach, strong accountability, and the ability to work independently

Job Responsibility

Manage the full lifecycle of contracts from intake through execution, billing, change orders, and project closeout
Draft, review, negotiate, and administer construction and consultant agreements while ensuring compliance with company policies and applicable regulations
Coordinate RFQs, RFPs, and bid processes, including onboarding consultants, contractors, and vendors
Review and process purchase orders, subcontract agreements, insurance documentation, lien waivers, and invoices
Maintain accurate contract tracking systems and organized project documentation, ensuring files remain audit-ready
Support monthly client billings, project costing, expense tracking, and subcontractor payment processing
Partner closely with project managers, accounting teams, subcontractors, and legal counsel to mitigate risk and keep projects on schedule
Identify contract risks, compliance concerns, and documentation discrepancies, escalating issues as needed
Assist with project closeout documentation and ensure all contractual obligations are completed

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Fulltime

Project Coordinator (Contracts & Invoicing)

Robert Half is seeking a motivated and detail-oriented Project Coordinator to su...

Location

United States , Muskogee

Salary:

60000.00 - 70000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

1–2 years of experience in project coordination, accounting, or construction-related roles
Strong analytical skills with the ability to interpret data and identify discrepancies
Advanced proficiency in Microsoft Excel required
Experience handling invoices, contracts, and financial tracking
Basic understanding of construction processes and terminology preferred
Experience with CMiC or similar systems is a plus
Ability to read and interpret construction drawings is a plus
Strong attention to detail and organizational skills
Excellent communication and team collaboration skills
Bachelor’s degree in Construction, Business, Engineering, or related field preferred

Job Responsibility

Manage and track subcontracts and vendor agreements (security, rentals, dumpsters, etc.) for projects under $100K
Review, analyze, and process project invoices, ensuring accuracy and compliance
Assist with change orders, including documentation, tracking, and updates
Maintain and reconcile project financials, budgets, and cost tracking
Provide administrative and coordination support to the Project Management Team
Collaborate cross-functionally to ensure projects stay on track financially and operationally
Maintain organized documentation of contracts, invoices, and project activity
Assist with onboarding and training alongside interns
Work primarily in an office-based environment with limited field exposure

What we offer

Clear path for growth into a Project Manager role
Exposure to both project finance and operations
Opportunity for full-time conversion based on performance
Mileage reimbursement for daily commute
Collaborative, team-oriented environment

Fulltime

Contracts administrator / project co-ordinator

Polyseal Group is a market leader specialising in Waterproofing, Facade Refurbis...

Location

Australia , St. Peters, NSW

Salary:

Not provided

Polyseal Group

Expiration Date

Until further notice

Requirements

Ideally you will have some experience in a similar role
Possess a solid background/knowledge or degree in construction management and or quantity surveying.
Excellent organisation and time management skills
Ability to work under pressure
Ability to interpret building plans
Valid NSW Driver’s Licence & own transport
Excellent level of computer literacy including Excel & Word Processing

Job Responsibility

Produce claims and variations, contracts admin of projects
Preparation of monthly reports
EHS and Safety Paperwork and document control
Desire to learn and excel in the construction industry
A hands-on approach to the role
Excellent negotiation skills
Clear communication skills
You must be able to read and interpret drawings
You must be able to take off quantities from drawings
Procurement of materials

What we offer

You will be joining on of Australia’s most stable and reputable subcontractors which will support and develop your career
A dynamic and friendly working environment
Competitive remuneration
Modern offices
Onsite parking
Part of an enthusiastic team

Project Coordinator / Jr. Project Manager

We are looking for a motivated Project Coordinator / Jr. Business Analyst to pro...

Location

United States , Scottsdale

Salary:

Not provided

gate6

Expiration Date

Until further notice

Requirements

Candidate must be located in the Phoenix, Scottsdale AZ area
1+ years of proven experience as a Project Coordinator or Assistant
Experience documenting business requirements
Success engaging daily with B2B customers, building professional relationships
Strong experience using LinkedIn and LinkedIn Sales Navigator
Highly motivated and independent contributor, excellent time-management skills
Strong communication and collaboration skills
Associates or BS degree in a technology field
A residence in or willing to move to Arizona, USA

Job Responsibility

Provide daily support to the CXO and CEO assisting with internal and external projects
Provide Onshore support for Offshore teams and projects
Understand and document project requirements and assist in on shore post deployment check out of applications
Provide administrative support for NDA, SOW and MSA creation and execution
Become familiar with and help to maintain, Gate6 Marketing and Sales Collateral
Maintain clear and complete notes for all client and project meetings, tracking outstanding action items to completion
Proactively communicate to the executive team concerning project status and outstanding tasks and roadblocks
Assist with one-off projects and assignments that help to drive and close new business
Learn to deliver sales presentations using Gate6 Marketing and Sales Collateral
Help understand and document project requirements, communicating with both the executive teams and technical resources

What we offer

Medical, dental and vision benefits
Paid time off
Casual and fun, fast-paced environment
Awesome teammates

Fulltime

New

Project Coordinator

We are looking for a Project Coordinator to support property and facilities init...

Location

United States , Denver

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of experience in project coordination, project management, or administrative support roles
Background supporting maintenance, service coordination, facilities, or property operations is strongly preferred
Bachelor's degree is preferred
equivalent practical experience will also be considered
Strong written and verbal communication skills with the ability to work effectively across cross-functional teams
Experience managing vendor relationships, project schedules, and contract-related coordination activities
Proficiency in project tracking, prioritization, and follow-up across multiple concurrent assignments
Ability to work independently, stay organized, and deliver accurate updates in a fast-paced environment

Job Responsibility

Lead assigned projects from kickoff through completion, ensuring timelines, deliverables, and expected outcomes stay on track
Translate project needs into clear action items for internal teams and follow through to confirm work is completed as planned
Handle independent ownership of smaller efforts while contributing to broader initiatives under the guidance of senior project leaders
Monitor the full make-ready workflow to maintain accurate records, consistent updates, and quality execution across each stage
Improve operational efficiency for site teams by applying existing tools and introducing practical process enhancements that reduce administrative work
Provide remote support to site teams for service-related operations, including turn scheduling, purchase order setup, invoicing coordination, dispatch activity, and process execution
Maintain regular communication with third-party vendors, business partners, and site teams to confirm scope, timing, and project expectations
Identify project risks or obstacles early and escalate concerns to management at the appropriate point in the project lifecycle
Prepare recurring status updates and facilitate team meetings that keep participants informed, aligned, and focused on project goals

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Project Coordinator

We are looking for a detail-oriented Project Coordinator to support construction...

Location

United States , Brooksville

Salary:

55000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in construction administration, project coordination, or a closely related role.
Practical knowledge of construction processes, project documentation, and coordination requirements within a contractor environment.
Experience using QuickBooks for accounting support, job-related tracking, or administrative recordkeeping.
Familiarity with building permits, subcontractor bid coordination, and contract-related documentation.
Strong organizational skills with the ability to manage multiple deadlines and shifting priorities effectively.
Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.
Clear written and verbal communication skills for working with office staff, leadership, vendors, and subcontractors.

Job Responsibility

Coordinate project documentation from kickoff through completion, ensuring files, approvals, and required records remain accurate and up to date.
Prepare and organize contract materials, bid information, and supporting documents needed for active and upcoming construction projects.
Track schedules, milestones, and project requirements so internal teams can stay aligned with deadlines and client expectations.
Process and maintain change order records, following up on updates and communicating status to the appropriate stakeholders.
Provide day-to-day administrative support to leadership by helping manage correspondence, documentation, and operational priorities.
Assist with accounting-related tasks such as invoice support, basic accounts receivable coordination, and data entry in QuickBooks.
Help manage permit-related paperwork and monitor submission requirements to support project readiness and compliance.
Work with subcontractors and vendors to gather bid details, confirm documentation, and keep project information organized.

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

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Project Coordinator & Contracts Administrator

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